TOWN OF EAST WINDSOR
BOARD OF SELECTMEN
SPECIAL MEETING AGENDA
APRIL 29, 2008
I. TIME AND PLACE OF MEETING
Ms. Menard called the meeting to order on Tuesday, April 29, 2008 at 6:00PM at the East Windsor Town Hall, 11 Rye Street, Broad Brook, CT
II. ATTENDANCE
Denise Menard, First Selectman
Gil Hayes, Deputy First Selectman
Dale Nelson, Selectman
Ed Farrell, Selectman
Mark Simmons, Selectman
III. UNFINISHED BUSINESS
A. Budget Discussion
MOTION: To move Budget Discussion out of order to the end of the Agenda.
Made by Ms. Dale Nelson, seconded by Gil Hayes. MOTION CARRIED.
B. Added Appropriations
1. Building Department
Discussion: This appropriation is being requested to cover the shortfall created by Lorry Devanney’s retirement from the building department. Mr. Ed Farrell questioned if this comes out of the Contingency Fund, for which Ms. Menard answered yes, and this item will be put to the Board of Finance’s next agenda.
MOTION: To recommend to the Board of Finance for added appropriation to the Building Department’s budget in the amount of $11,189.00.
Made by Ms. Dale Nelson, seconded by Mr. Gilbert Hayes. MOTION CARRIED.
2. Physicals and Immunizations
Ms. Menard and her assistant met with the representative from Concentra who provide the services of physicals and immunizations for the Town. Currently outstanding we have invoices totaling $11,767.00, with a remainder of two months for this fiscal year. There is a need to look into the process for the next fiscal year. We can only estimate for the balance of this fiscal year and are recommending between $12,000 and $12,500. Mr. Ed Farrell asked if this was coming out of the Contingency Fund as well, for which Ms. Menard answered yes.
MOTION: To recommend to the Board of Finance an added appropriation in the amount of $12,500 for the physicals and immunizations for the balance of this fiscal year.
Made by Mr. Ed Farrell, seconded by Mr. Gilbert Hayes. MOTION CARRIED.
C. Petition for Revaluation to Be Phased In
Ms. Menard discussed with the Board the petition that was filed with the Town Clerk and given to the Board of Selectmen regarding having the Revaluation done as a phase in, and indicated that she has a written opinion from the Town Attorney. There is no action needed by the Board of Selectmen because the Charter gives people the platform to speak regarding this at the Board of Finances’ Budget Public Hearing. Also that the final decision to do a Phase In would rest with the Board of Finance during their budget process.
IV. NEW BUSINESS
A. Set Town Meeting Date
1. Added Appropriation for $50,000.00
2. Petition for proposed Ordinance/ Cemetery
The Board of Finance has already approved the request for added appropriation of $50,000 to be forwarded to a town meeting.
Mr. Ed Farrell had questioned the incompleteness of the Proposed Ordinance. Ms. Menard commented that the process would have to be done starting with the rewriting of the proposed ordinance stating who would have the responsibility of enforcing such an ordinance to the legal wording necessary to make it work. There is a process that is followed when creating new ordinances.
MOTION: To send the request for an added appropriation of $50,000 for the Broad Brook Fire Department truck and the petition for a proposed ordinance/cemetery to a Town meeting on Wednesday May 7, 2008 at 7:30 p.m. at the Town Hall.
Made by Ms. Dale Nelson, seconded by Mr. Gilbert Hayes. MOTION CARRIED.
B. General Authorization to Set Dates for Town Meetings as Needed
Ms. Menard requested general authorization to set dates for Town Meetings as needed. The Charter states by petition within 14 days a special town Meeting has to be scheduled, which requires at times emergency meetings to just schedule a town meeting. If the Board of Selectman is comfortable with this, this would allow the First Selectman to set Town Meetings as needed; but still informing the Board of Selectmen what date the meeting will be and the subject matter relative to that meeting.
MOTION: To grant the First Selectman authorizations to set special town meeting dates as needed, and to keep the board informed of all scheduled dates and topics.
Made by Dale Nelson, seconded by Gil Hayes. MOTION CARRIED.
C. Authorize Tax Refunds
MOTION: To approve tax refunds as presented by the Tax Collector in the amount of
$2877.39.
Made by Mr. Mark Simmons, seconded by Ms. Dale Nelson. MOTION CARRIED
III. UNFINISHED BUSINESS
A. Budget Discussion
(Item 3A was held until the end of meeting.)
The Board proceeded to have discussion on various areas of the budgets. The Board focused on the request from Melissa Green, Park & Recreation Director regarding her request for a full time position to be added to her department, the need for additional funds in the Public Works budget for signs and the dispatcher in the Police Department. All three areas the Board felt should be discussed further with the Board of Finance. Ms. Menard indicated that she has a tentative date on May 12th for the Board of Selectmen and the Board of Finance to go over these and other areas of the budget prior to the budget vote. Some members expressed that having the budget decided at a referendum is not a bad thing. It was also the consensus of the board that the Board of Selectmen and the Board
of Finance both needed to get more educated on budgets and the budget process. It was expressed that the budget process needs to be addressed by the newly appointed Charter Revision Committee.
Ms. Dale Nelson also noticed the added travel line expense to the Park and Recreation Department for $1,800.00. This is because employees are using their own vehicles, and they would like gas mileage reimbursement. Also, Mr. Gil Hayes thinks that shared services should really be done between the Public Works Department and the Parks & Recreation Department.
Ms. Denise Menard also received a memo from the Tax Department for an expenditure of $800.00 every year for envelopes for tax bills. No recommendation from the Board of Finance has been made for this expenditure.
Ms. Menard stressed the following dated:
May 6, 2008 Budget Public Hearing
May 7, 2008 Special Town Meeting
BBFD truck/Ordinance
May 12,2008 Tentative meeting of BOF and BOS
V. ADJOURNMENT
MOTION: Motion to adjourn at 7:35p.m..
Made by Mr. Mark Simmons, seconded by Ms. Dale Nelson. MOTION CARRIED.
Respectfully submitted,
Laurel M. Riding
Recording Secretary
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