I. TIME AND PLACE OF MEETING
Ms. Menard called the meeting to order on Tuesday, February 19, 2008 at 7:30 p.m. at the East Windsor Town Hall
II. ATTENDANCE
Denise Menard, First Selectman
Gilbert Hayes, Deputy First Selectman
Edward P. Farrell, Selectman
Dale Nelson, Selectman
Mark Simmons, Selectman
III. ADDED AGENDA ITEMS - None
IV. PREVIOUS MINUTES
Regular Meeting Minutes of January 15, 2008
MOTION: To accept the regular meeting minutes of January 15, 2008, as submitted.
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.
V. PUBLIC PARTICIPATION - None
VI. COMMUNICATIONS – The following communications were for the Board’s review.
Lorraine Devanney's Retirement Invitation
Connecticut Labor Force Data/October 2007
CCM/Impact on East Windsor
Board of Selectmen Liaisons Update
Recognition Awards
1. Carol Madore, Assessor
2. Jane Grigsby, Assistant Assessor
3. Rand Stanley, Building Official
VII. SELECTMEN’S REPORTS
A. Denise Menard, First Selectman
· The Freedom of Information workshop was a great success and was received well.
· The phone system voice mail is still not functioning properly and Ms. Menard continues to try to get that back on line. They are also looking into the cell phones, which currently have several providers and several accounts, with an effort towards obtaining a discount.
· All budgets, except the Senior Center, are in and that should be in by noon on Wednesday.
· Ms. Menard is looking into the space at town facilities and determining what can be done with the Annex, if anything. She is reviewing the old building committee studies. The Annex is underutilized and needs to be cleaned up. She is also researching grants for renovation projects.
· The Reval is under way and the Assessor is busy at meetings for the adjustments.
· The 70,000 legal added appropriations passed at Town meeting.
B. Gilbert Hayes, Deputy First Selectman
· Conservation Commission – this group works towards the goal in keeping wetlands and they really scrutinize the developer plans
· Volunteer Incentive Committee: They worked on their budget and there will be a meeting with Mr. Masters. This is an important incentive to retain as volunteers are important.
C. Edward P. Farrell, Selectman
· WPCA – The sewer service area map is an ongoing project. One developer has visited the WPCA regarding a Norton Road extension – he was looking for WPCA support. The WPCA advised the attorney to go to OPM. If he returns with an approval then the WPCA will support the project.
· American Heritage River - This group is suffering from lack of attendance and volunteers. The meetings are short and do not have substantive action.
D. Dale Nelson, Selectman
· Pension Board – Tim Howes is the Chairman of this Board.
· She attended the CCM workshop in Southbury.
· Elderly Commission – The meeting location changed and she missed the meeting.
· Police Commission – Saturday there will be a meeting to interview the seven candidates for the three available positions. The suspect in the Big Y Rockville Bank incident from Monday was apprehended.
· Housing Authority – The meeting was cancelled.
· Building Committee – They have received seven bids on the boiler project at the high school – two of which were nonconforming. The Committee will meet later this week to interview the lowest bidder. The project is currently under budget.
E. Mark Simmons, Selectman
· Parks and Recreation – The newly formed BMX Skate Park Committee is still working on their charges. They are an energetic, positive group. A Dog Park Subcommittee has been formed.
· Planning and Zoning Commission – There is zone change being considered from residential to B2 on Bridge Street. This would be an important change. It is the intention of the developer to develop for retail. There is a public hearing slated for that.
· Public Safety – Meeting cancelled.
· Veterans Commission – Meeting cancelled.
MOTION: To go out of agenda order to XI Executive Session
Made by Ms. Nelson, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED.
EXECUTIVE SESSION
A. Pursuant to C.G.S. Section 1-200 (6) (b)
Heart & Hypertension Claim Settlement
MOTION as amended: To enter into Executive Session pursuant to C.G.S. Section 1-200 (6)(b) Heart & Hypertension Claim Settlement, at 7:45 p.m. to include the Board of Selectmen; Noreen Farmer, Chairman of the Board of Finance; and William J. O’Connell, Sr. Claims Specialist, Connecticut Interlocal Risk Management Agency (CIRMA).
Made by Ms. Nelson, seconded by Mr. Farrell.
ALL MEMBERS IN FAVOR. MOTION CARRIED.
MOTION: To come out of Executive session at 8:27 p.m.
Made by Ms. Nelson, seconded by Mr. Farrell
ALL MEMBERS IN FAVOR. MOTION CARRIED
MOTION: To approve the settlement of Claim Number 0470208024 and forward the settlement to the Board of Finance
Made by Mr. Hayes, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED.
MOTION: To return to regular agenda order.
Made by Ms. Nelson, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED.
VIII. BOARD AND COMMISSION RESIGNATIONS & APPOINTMENTS
A. Resignation:
Linda Kehoe from Conservation Commission
MOTION: To accept, with regret, the resignation of Linda Kehoe from the Conservation Commission.
Made by Ms. Nelson, seconded by Mr. Farrell
ALL MEMBERS IN FAVOR. MOTION CARRIED.
Ruth Mezzetti from East Windsor Housing Authority
MOTION: To accept, with regret, the resignation of Ruth Mezzetti from the East Windsor Housing Authority
Made by Mr. Farrell, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED
Lynn Stanley, BMX Skate Park Study Committee
MOTION: To accept, with regret, the resignation of Lynn Stanley from the BMX Skate Park Study Committee
Made by Ms. Nelson, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED.
B. Re-Appointments: Ms. Menard indicated that if a current member approaches the office about a reappointment it is on the agenda. The office is not shopping for reappointments and no applications are with these reappointments.
C.
· Elderly Commission
Trevor Bray, (U) as a full member with a term expiring
1/1/2012
MOTION: To reappoint Trevor Bray to the Elderly Commission as a full member with a term to expire 1/1/2012
Made by Mr. Farrell, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED.
2. Property Maintenance Code Board of Appeals
George Snyder, (R) as a full member with a term expiring 11/1/2011
MOTION: To reappoint George Snyder to the Property Maintenance Code Board of Appeals as a full member with a term expiring 11/1/2011.
Made by Mr. Farrell, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED
D. New Appointments:
1. Board of Assessment Appeals
Full member to fill a 4-yr. vacancy with a term expiring 11/17/2009
MOTION: To appoint Muriel Welles to the Board of Assessment Appeals as a full member to fill a four year vacancy with a term expiring 11/17/2009.
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.
2. Building Committee
Full member to fill a 6-yr. vacancy with a term expiring 7/1/2008
MOTION: To appoint Jim Borrup to the Building Committee as a full member to fill a six year vacancy with a term expiring 7/1/2008.
Made by Mr. Hayes, seconded by Mr. Simmons
Discussion: Tim Howes was the other applicant to fill this vacancy. Mr. Howes experiences with the school and services were discussed. Mr. Borrup is a new volunteer.
VOTE: In favor: Nelson, Simmons, Hayes Opposed: Farrell
MOTION CARRIED.
3. Charter Revision Commission
Seven full member vacancies
Board of Selectmen (1) Rep. Edward Farrell
Board of Finance (1) Rep., Jason Bowsza
Public Safety Organization (1) Rep., Charles T. Riggott
Land Use Member (1) Rep., John Matthews
At Large Members (3) Don Arcari, George Butenkoff, Karen Gaudreau & Joyce Phillips
Nominate Jason Bowsa to the Charter Revision Commission, Board of Finance Representative
Made by Mr. Hayes, seconded by Mr. Farrell
Nominate Jack Manette to the Charter Revision Commission, Board of Finance Representative
Made by Ms. Nelson – no second; Nomination failed
Discussion: It was discussed that Jack Manette volunteered for this Commission during the Board of Finance meeting, but for the agenda it was noted that Mr. Bowsa volunteered as the BOF member. Ms. Menard indicated it was not meant to create dissention amongst the Boards, Mr. Bowsa had indicated an interest in this Commission and barring any other interest on the BOF behalf, he is on the agenda. The background of both individuals was discussed.
MOTION: To Close nominations
Made by Mr. Simmons, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED
MOTION: To appoint Jason Bowsa to the Charter Revision Commission, Board of Finance Representative for an eighteen month term to expire August 1, 2009
Made by Mr. Hayes, seconded by Mr. Farrell
VOTE: In favor: Hayes, Farrell, Menard
Opposed: Simmons
Abstained: Nelson
MOTION CARRIED.
MOTION: To appoint Charles T. Riggott to the Charter Revision Commission, Public Safety Organization representative for an eighteen month term to expire August 1, 2009
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.
MOTION: To appoint John Matthews to the Charter Revision Commission, Land Use Member representative for an eighteen month term to expire August 1, 2009
Made by Mr. Hayes, seconded by Ms. Nelson
ALL MEMBERS IN FAVOR. MOTION CARRIED.
MOTION: To appoint George Butenkoff to the Charter Revision Commission, at large member for an eighteen month term to expire August 1, 2009
Made by Mr. Hayes, seconded by Mr. Simmons
Discussion: Mr. Farrell discussed the history of candidates for this Commission and the fact that the last Revision to be passed was in 1993. He indicated maybe the Board should look for other members to serve on this Commission, rather than ones who have served in the past to get a new direction which will possibly enable the revisions to pass. Ms. Nelson felt that the Commission this time will have a specific charge to revise the charter. Mr. Hayes indicated two of the other members at large, Ms. Phillips and Ms. Gaudreau were not on the original commissions and would be excellent candidates for the Commission.
ALL MEMBERS IN FAVOR. MOTION CARRIED.
MOTION: To appoint Joyce Phillips to the Charter Revision Commission, at large member for an eighteen month term to expire August 1, 2009
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.
MOTION: To appoint Karen Gaudreau to the Charter Revision Commission, at large member for an eighteen month term to expire August 1, 2009
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.
4. Ethics Commission
Four full member vacancies, affiliation needed D, R or U
Two 4-yr. vacancies with a term expiring 11/1/2007
One 4-yr. vacancy with a term expiring 1/1/2008
One 4-yr. vacancy with a term expiring 2/1/2008
MOTION: To appoint Robert Cotiaux to the Ethics Commission to fill a vacancy, term to expire 2/1/2012.
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED
MOTION: To appoint David Menard to the Ethics Commission to fill a vacancy, term to expire 1/1/2012
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.
MOTION: To appoint Matthew Crossen and James Richards to the Ethics Commission to fill a vacancy, term to expire 11/1/2011
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED.
5. Housing Authority
Full member to fill a 5-yr. vacancy with a term expiring 10/1/2011
MOTION: To appoint David D. Mills to the Housing Authority as a full member to fill a five year vacancy, term to expire 10/1/2011.
Made by Mr. Hayes, seconded by Mr. Farrell
Discussion: The other applicants for this position were discussed. It was felt this gentleman would provide some diversity to this group.
ALL MEMBERS IN FAVOR. MOTION CARRIED.
6. Natural Resource Preservation Committee
Two Full members to fill two 4-yr. vacancies with a term expiring 2/1/2008, affiliation needed D or R
MOTION as amended: To appoint Joshua Robinson and Robert Slate to the Natural Resource Preservation Committee, as full members, for an 18 month term to expire 10/1/2010.
Made by Mr. Farrell, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED
MOTION: To appoint Jim Strempfer to the Natural Resource Preservation Committee, as an alternate, for an 18 month term to expire 10/1/2010.
Made by Mr. Hayes, seconded by Ms. Nelson
ALL MEMBERS IN FAVOR. MOTION CARRIED
7. Planning and Zoning Commission
a. Full member to fill a 4-yr. vacancy with a term expiring 11/1/2008
b. Alternate member to fill a 4-yr. vacancy with a term expiring 12/1/2010
c.
MOTION: To appoint Lorraine Devanney to the Planning and Zoning Commission as a full member, term to begin March 1, 2008 and term to expire 11/1/2008.
Made by Mr. Hayes, seconded by Ms. Nelson
ALL MEMBERS IN FAVOR. MOTION CARRIED
MOTION: To appoint Jim Thurz to the Planning and Zoning Commission, as an alternate, term to expire 12/1/2010
Made by Mr. Farrell, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED
5. Veterans Commission
Full member to fill a 4-yr. vacancy with a term expiring 3/1/2010
MOTION: To appoint Edward Bonetti to the Veterans Commission to fill a vacancy, term to expire 3/1/2010
Made by Mr. Simmons, seconded by Mr. Farrell
ALL MEMBERS IN FAVOR. MOTION CARRIED.
E. Boards and Commissions with v7acancies
IX. UNFINISHED BUSINESS
A. Park Hill – Payment in Lieu of Taxes
Ms. Menard received a copy of the audit and is currently researching an item regarding limited partnership with Millpond and income. She asked that his item be table to the next meeting.
MOTION: To table this item to the next meeting.
Made by Mr. Farrell, seconded by Ms. Nelson
ALL MEMBERS IN FAVOR. MOTION CARRIED.
X. NEW BUSINESS
A. Budget Discussion
The Capital Improvement Plan will be presented to the Board of Finance with the Webster Bank representative and the Treasurer present. Mr. Farrell drafted a memo that will be part of the packet. In the Selectmen’s budget the administrative assistant will be salary rather than hourly and longevity is included – that budget figure is $46,107. This is still not in line with the superintendent secretary salary which is higher. It was the consensus to add $3,000 to this line item, bringing it to $49,400. The budget item for communications is still on hold as Ms. Menard is waiting to hear from Ed Endee. The street lights, landfill, miscellaneous health amounts are to be determined. The Insurance and Benefits will be increased to fund the settlement that was
forwarded to the Board of Finance by motion earlier in the meeting.
B. Broad Brook Fire Department
Discussion of Utility Truck Purchase.
Chief Cal Myers and member Thomas Arcari and David Lockwood came before the Board. Chief Myers indicated that the request for a utility truck is being made as a new project. There has been incorrect discussion and confusion regarding replacing the recently sold “Hummer” and the existing pick up truck and so the Department felt to start anew with this request. This new utility truck is being requested as it will fit the needs of the Department better. The department will be replacing two older trucks with one truck. The truck they are requesting is a one ton, 4 wheel drive, utility body. They will be able to utilize some of the equipment that was taken off the rescue truck that was sold four months ago.
Chief Myers provided the Board with details as to the use and importance of this vehicle to the existing fleet. He included in his presentation the benefits with the insurance and fuel cost in taking the two old trucks out of the fleet. Mr. Myers also outlined the need for this truck encompassing the need in emergency situations, as well as the service side. He indicated that civilian vehicles are no longer used for call outs due to the fact that they do not have the proper equipment to respond to a call, nor do they have appropriate communication capacity. He outlined that the utility truck will be able to respond to a host of scenarios from motor vehicle accidents to sitting near a downed power line until the utility company gets there, as well as off road capacities for emergency situations when
needed. It can serve as on scene command post as well. The Chief indicated it is a misconception that this truck is a perk – it is a piece of equipment that is needed for the fleet. The Board discussed the specs of the truck and what equipment was to be transferred to the truck from older equipment.
Chief Myers gave Ms. Menard, at her request, the Fleet as it exists: 1990 Mac Pumper; 2002 HME Pumper; 1974 Tanker; 1985 pick up; 1988 6x6 Army Brush/Forestry truck; Seagrave Rescue Pumper slated to arrive in March, 2008; and a duty officer Expedition. The 85 pick up will be removed from the fleet as the utility truck will be replacing it.
Ms Nelson inquired about getting help from surrounding towns for off road emergencies. Chief Myers outlined an example of the rainy weather the prior week – all the surrounding towns were dealing with their issues as well. The idea of the duty truck being used was mentioned. Mr. Simmons inquired as to the call out rate now versus years ago. Chief Myers indicated when he joined in 1967, in a calendar year there were 82 calls. Now in a calendar year they can see 400 calls. Mr. Myers indicated with the utility truck and the soon to arrive Seagrave the fleet wise they should be set. The 1974 tanker was rebuilt and maintenance costs are a factor.
The Board discussed this request and the previous one – as well as the Board of Finance position this is a CIP item. The timing of ordering the truck to keep a hold on the offer price was discussed. Mr. Farrell indicated one of the defects in the Charter is there is no provision for selling equipment. The Board discussed the previous actions and the one for one swap and maybe the Board dealt with this too casually the last time around.
MOTION: To recommend to the Board of Finance the purchase of a utility truck for Broad Brook Fire Department not to exceed $50,000.
Made by Mr. Farrell, seconded by Mr. Hayes
VOTE: In favor: Farrell/Simmons/Hayes
Opposed: Nelson
MOTION CARRIED.
2. Reapply for Balance of Added Appropriation
Mr. Myers gave the history of the May, 2007 request for added appropriations, which was granted at Town Meeting. It was a scenario where the Department requested $20,636 and everyone else was requesting monies at the same time – the Department was the last to be heard. The BOF granted the request for the monies they thought would be remaining – the amount being $8,404 – this amount was granted at town meeting. When it came time to distribute the monies, only $2594.03 was received, as that was all that was left in the contingency fund. Mr. Myers outlined the possible short fall and inquired as to what the Department should do. The Board gave them direction by telling them if there is a short fall they need to represent the case, using this billing cycle –not request
monies previously approved that were not paid out in the last cycle. It is a new year and they need to outline where there is a budget shortfall in the new budget cycle. No action was taken by the board on this item.
C. Dept. of Public Works/Request for added appropriations
MOTION: To table this item to the next regular meeting
Made by Mr. Farrell, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED.
D. Road Acceptance/Town Meeting
MOTION: To send to Town Meeting (date to be determined by the First Selectman) the road acceptance for Aspen Drive
Made by Ms. Nelson, seconded by Mr. Simmons
ALL MEMBERS IN FAVOR. MOTION CARRIED.
E. Lorraine Devanney, Retirement Proclamation
MOTION: To authorize the First Selectman to sign and present the Proclamation for Lorraine Devanney.
Made by Mr. Hayes, seconded by Ms. Nelson
ALL MEMBERS IN FAVOR. MOTION CARRIED
F. Authorize Tax Refunds
MOTION: To authorize the tax refunds in the amount of $8718.05 as recommended by the Tax Collector.
Made by Mr. Hayes, seconded by Ms. Nelson
ALL MEMBERS IN FAVOR. MOTION CARRIED.
XI. ADJOURNMENT
MOTION: To adjourn at 10:03 p.m.
Made by Ms. Nelson, seconded by Mr. Hayes
ALL MEMBERS IN FAVOR. MOTION CARRIED
Respectfully submitted,
Cynthia D. Croxford
Recording Secretary
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