EAST WINDSOR SHARED SERVICES COMMITTEE
EAST WINDSOR, CONNECTICUT
Minutes of December 24, 2008
I. TIME AND PLACE OF MEETING
The meeting began at 10:17 a.m. East Windsor Board of Education conference room.
II. ATTENDANCE
Present: Mr. William Raber, Ms. Marie DeSousa, Ms. Denise Menard, Ms. Cathryn Cabral, Mr. Tim Howes and Recording Secretary Slate
ABSENT: Mr. Gil Hayes, Mr. John Pica-Sneeden
III. ADDED AGENDA
None
IV. PREVIOUS MINUTES
Upon motion by Ms. Menard, seconded by Mr. Howes, it was unanimously
VOTED: To approve the minutes of November 17, 2008
V. UNFINISHED BUSINESS
A. Current Shared Services
Ms. Menard discussed the various current shared services. All current shared services have been successful. It is necessary for the Treasurer to become involved with the continuation of shared services. Mr. Howes expressed the need for more I.T. time. The Senior Center will soon be hooked up to the town network. The Public Works Department will be the next department to be connected. Training is being done to use the Town Hall website. Regarding communications, the town/board of education radios are being used. Cell phones will be discontinued when radio use has been completed. A few cell phones will be necessary for a few key people. The sharing of facilities management is all set. Roger is coordinating the relocation of the Treasurer’s Office to the
Town Hall and the move of the Park & Recreation Department to the room vacated by the Treasurer’s Office. January 9, 2009 is the target date for the move. The Treasurer’s Office will have carpeting installed prior to the move. Roger will see that the floors are stripped and finished prior to Park & Recreation moving in. A buzzer for entry to the Park & Recreation Department was discussed.
A discussion followed regarding mandatory seminars for town and board of education employees for sexual harassment, hostile work environment, etc. Mr. Howes will contact Litchfield Group to coordinate the seminars. Ms. Menard and Ms. Cabral discussed the possibility of Payroll and Human Resources being done in-house on the town side. The Board of Education financial Analyst may be able to take over the reconciliation of the Board of Education accounts.
B. Future Shared Services
Future shared services may include financial functions, account operations, budget and payroll/personnel.
C. 2009 Shared Services Meeting Schedule
VI. NEW BUSINESS
None
TOPICS FROM THE FLOOR
None
ADJOURNMENT
Upon motion by Ms. DeSousa, seconded by Mr. Raber, it was unanimously
VOTED: To adjourn at 11:20 a.m.
Respectfully submitted,
Laurie Slate
Recording Secretary
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