EAST WINDSOR SHARED SERVICES COMMITTEE
EAST WINDSOR, CONNECTICUT
Minutes of November 17, 2008
I. TIME AND PLACE OF MEETING
The meeting began at 1:00 p.m. East Windsor Board of Education conference room.
II. ATTENDANCE
Present: Mr. John Pica-Sneeden, Mr. William Raber, Ms. Marie DeSousa, Ms. Denise Menard, Mr. Len Norton, Mr. Roger Baker, Mr. Tim Howes and Recording Secretary Slate
III. ADDED AGENDA
None
IV. PREVIOUS MINUTES
Upon motion by Mr. Raber, seconded by Mr. Pica-Sneeden, it was unanimously
VOTED: To approve the minutes of September 2, 2008
V. UNFINISHED BUSINESS
A. Building Maintenance
Mr. Howes discussed how there seems to be parallel building maintenance departments between the town and board of education. Combining the maintenance duties under one umbrella would be a possibility. Mr. Baker discussed the age of the various buildings and how necessary it is for budgeting purposes to anticipate repairs to be done in the future.
Mr. Pica-Sneeden left the meeting (1:12 p.m.)
Mr. Howes mentioned that for a maintenance program to be successful, you must be proactive and anticipate items that may or may not be in the CIP plan. Mr. Baker felt that he could include the town maintenance employee under his supervision. The Police Department has its own maintenance vendor, but Mr. Baker should be involved with building repairs, etc. Mr. Howes mentioned that he will check with the board’s labor attorney to confirm that there is no conflict between the different unions in combining the custodial employee under the board of education’s supervision.
B. Grounds Maintenance
A discussion followed regarding the possibility of the Park and Recreation employee working under the Town Public Works department. Ms. Menard discussed pros and cons submitted by the Park & Recreation director, Ms. Melissa Green. Ms. Menard will request to be placed on the Park & Recreation department’s next agenda. The committee agreed that it would be an efficient use of manpower to coordinate our services to lower overtime and eliminate the duplication of services.
C. Office Space – Treasurer’s Office
It was recommended by several people to have the Treasurer’s Office housed in the Town Hall. The new treasurer will be coming on board and it is a good time to make the change in location. It was suggested to swap the Park & Recreation department with the Treasurer’s Office. Ms. Green felt the location suited Park & Recreation well. The Treasurer’s Office was in agreement that the move back to the Town Hall was appropriate. Cleaning and painting will be done as each department is moved. Ms. Menard will attend the December 4, 2008 Board of Education meeting to request permission to swap the two departments and to combine the maintenance staff. The Shared Services will invite the Park & Recreation Director to the Board of Education meeting.
VI. NEW BUSINESS
None
TOPICS FROM THE FLOOR
None
ADJOURNMENT
Upon motion by Ms. DeSousa, seconded by Mr. Raber, it was unanimously
VOTED: To adjourn at 2:35 p.m.
Respectfully submitted,
Laurie Slate
Recording Secretary
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