TOWN OF EAST WINDSOR
BOARD OF FINANCE
MINUTES OF REGULAR MEETING OF FEBRUARY 18, 2009
Chairwoman DeSousa called the meeting to order at 7:32 p.m. in the East Windsor Town Hall conference room.
Present: Chairwoman DeSousa, Board Members Bowsza, Floyd, Kubick, Little, Mannette, First Selectwoman Menard, Treasurer Catherine Cabral.
I. APPOINTMENT OF ALTERNATES
There was a full Board present and it was not necessary to appoint an alternate.
II. PREVIOUS MINUTES
A. Regular Meeting - January 21, 2009
Mr. Bowsza moved, and Mr. Mannette seconded, a
MOTION: To approve the minutes of January 21, 2009.
Voting for the motion: Bowsza, Kubick, Little, Mannette
Abstaining: Floyd
The motion passed.
III. PUBLIC INPUT
Selectman Gil Hayes apologized to the Board for telling the Board of Education that there
was no time for public participation at Board of Finance meetings. Ms. DeSousa asked Mr.
Hayes to return to the Board of Education and inform them that the Board of Finance has had public participation on its agenda since last spring.
IV. COMMUNICATIONS
Legal Bill – Goodman, Rosenthal & McKenna, P.C.- distributed
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Penny, Botticello & O'Brien, P.C. - distributed
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Chinni & Meuser, Llc - distributed
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Pullman & Comley, Llc - distributed
Blum Shapiro - distributed
EDC Workshop ~- E-Mail From Laurie Whitten 2/12/09 - The e-mail was an invitation for Ms. DeSousa to participate in a roundtable workshop with local business owners at the end of April.
V. ~~~~~~~RECOMMENDATIONS FROM THE BOARD OF SELECTMEN
A. To Take Action Deemed Appropriate For Requests From The Board Of Selectman Meeting Of February 17, 2009
OUT OF ORDER
Item VIII.A., Fire Detection System/Additional Security Measures – Account #1-08-55-1025-7-799-0278. was taken out of order.
Town engineer Leonard Norton expressed concern that his overtime account has a deficit of
($1,473.39). A lengthy discussion followed regarding whether the Board should approve an
added appropriation of $15,900 for overtime or wait until a later date to see exactly what the
deficit would be in this account. There could be another snow storm or any number of
emergencies. Postponing the appropriation would give the Board a better idea of how much to
budget for next year. If Mr. Norton needs to request another appropriation, it will have to go to
a town meeting.
Request for Added Appropriation for Highway Heat Energy Line. Mr. Norton requested a $4,000 appropriation to cover a $3,007.17 year-to-date deficit in the Heat Energy Line.
Upon motion by Mr. Bowsza, seconded by Mr. Mannette, it was unanimously
VOTED: To transfer $4,000 from the Contingency Fund to the Public Works Heat Energy Line
(1-01-25-3180-6-621-000-0) and $15,900 from the Contingency Fund to the Public Works
Overtime Account (1-01-25-3180-1-102-000-0).
Item VIII.B., Additional Security Measures, was taken out of order.
Mr. Norton explained that people are getting into the Public Works gate at night and taking salt, sand and gasoline. He proposed installing two security cameras and a recorder using approximately $12,500 from the Fire Detection System project. A discussion followed.
The Board, by consensus, determined that it would not approve $12,500 for Additional Security
Measures. It is not part of the originally approved CIP budget.
RETURN TO AGENDA
VI. ~~~~~~TREASURER’S REPORT
Discussion Of Unassigned Balance – CIP/CNR Accounts
Monthly Report
Town Assessor Carol Madore talked about the grand list, which is $211,923 more than last
year's grand list. She gave a history of the mil rate and reported that there are still nine
reval appeals open. The tax loss is $142,000 for a one-year time period. A question and
answer period followed.
Mr. Mannette reminded Ms. Menard that she is going to report to the Board on accounts that
are overrun. A discussion followed regarding the IT shared services budget. IT Coordinator
James DeRagon will be invited to a Finance meeting to discuss his budget process.
Town Treasurer Catherine Cabral reported a cash position of $9,737,337. She reported that
the money has been secured by the banks.
VII. ~~~~~~~OLD BUSINESS
C. Budget Schedule For FY 09/10
Ms. DeSousa handed out copies of a revised list of Board of Finance meetings and workshops. The only change was the fiscal year at the top of the page.
FIVE MINUTE RECESS
RETURN TO AGENDA
VIII. ~~~~~~NEW BUSINESS
A. Board of Finance Budget Submission For FY 2009-2010
Ms. DeSousa announced that the next Auditors' Report will cost between $40,000
and $50,000.
The Annual Report has been moved to the Board of Selectmen's budget.
The overall Board of Finance budget is $2,600. Ms. DeSousa questioned the
amount spent to date in the Finance Board's Recording Secretary Account.
IX. ADJOURN ~
Upon motion by Mr. Bowsza, seconded by Mr. Mannette, it was unanimously
VOTED: To adjourn at 9:16 p.m.
Respectfully submitted,
Linda Nolan
Recording Secretary
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