DECEMBER 17, 2008 MEETING MINUTES
TOWN OF EAST WINDSOR
BOARD OF FINANCE
REGULAR MEETING: DECEMBER 17, 2008
EAST WINDSOR TOWN HALL MEETING ROOM
1. CALL TO ORDER AND ATTENDANCE
A) The Meeting was called to order at 7:35pm. Present: Bowsza, DeSousa, Kubick, Floyd, Little, and Mannette. Alternates: Pippin – Present. Szymanski - Absent
2. OUT OF ORDER
A) Upon MOTION by Mr. Bowsza, SECONDED by Mr. Floyd, the Board went out of order to take up Agenda V1.A., Old Business-The Warehouse Point Fire District-Proposed Replacement of Engine 238 - clarification needed on motion in order to put forth to town meeting.
B) The Board of Finance discussed the advantage and disadvantages of a Bond option and a lease to own option. Chrissy from Webster Bank, the town of East Windsor Treasurer, along with First Selectwoman Menard, explained the possible interest rates, number of people hours it would take to get all pertinent financial information in order, and the current existing debt of the town of East Windsor. Based on the information that was given, a lease-to-own option was favored by most members. The lease-to-own option is a fixed rate over the course of a 5-year period and is tax exempt. Less hours are need for filing all financial information. A MOTION to rescind the October 2008 motion was mad by Jason Bowsza and SECONDED by Kubick. ALL VOTING IN
FAVOR, MOTION CARRIED.
A MOTION was made by Bowsza and SECONDED by Kubick to put forth to town meeting the lease purchase of the proposed fire apparatus, equipment and associated fees and interest related to said leasing not to exceed $815,000. ALL VOTING IN FAVOR, MOTION CARRIED.
3. PUBLIC PARTICIPATION
A) Chrissy from Webster Bank, East Windsor Town Treasurer, and East Windsor Fire Chief Mr. Barton.
4. MOTION TO GO BACK IN ORDER
A) MOTION by Kubick and SECONDED by Bowsza
5. PREVIOUS MINUTES
A) Agenda item VIII-C should have included that the funding would come from the Capital Non-Recurring Account not the Private Duty Account as requested.
B) Return to agenda section E. Treasurer’s position status and salary discussion. DeSousa said that the members of the Board of Finance all were aware that the Treasurer’s salary would exceed $70,000 for a new hire and that she reviewed her notes from last year’s budget workshops. The extra $20,000 wasn’t included as previously thought. She then continued to state that the First Selectwoman has made the Board aware of the situation and that we would probably be over budget of that account. Last page section IX. Should read “Executive session-pending claim Voted: To authorize the First Selectman to fund the agreed confidential settlement agreement as presented on November 19, 2008, no later than December 15,
2008.”
C) The minutes from November 19, 2008 regular meeting were reviewed by all board members. MOTION made by Bowsza to accept minutes of 11/19/08, as presented with changes noted. SECONDED by Little. ALL VOTING IN FAVOR, MOTION CARRIED.
6. COMMUNICATIONS
Appointment of Town Treasurer and opinion letter distributed.
7. TREASURER’S REPORT
A) The Treasurer made a new version of the transfer appropriation request form.
B) FY08 Audit - The initial draft should be received by December 19, 2008.
8. OLD BUSINESS
A) Ms. Rajala should have the final annual report to the printer December 18, 2008 and completed copies by December 30, 2008. DeSousa asked to have a copy available for the town meeting tentatively scheduled for December 30, 2008. Floyd offered to follow through with obtaining a number of copies for the town meeting.
B) Discussion of unassigned balance to be tabled until next month said DeSousa
9. NEW BUSINESS
A) A MOTION was made by Bowsza SECONDED by Kubick to accept the 2009 meeting schedule. ALL VOTING IN FAVOR, MOTION CARRIED.
B) The budget schedule for FY10 will get e-mailed with a letter said Menard. If needed, a special session can be scheduled.
C) Town Clerk has bills that have not been paid from the presidential election. The MOTION was put in order by Little, SECONDED by Floyd, for the Town Clerk to pay the bills out of their office, and the Board of Finance is aware that paying these bills will put the Town Clerk’s office over budget. ALL VOTING IN FAVOR, MOTION CARRIED.
10. RECOMMENDATIONS FROM THE BOARD OF SELECTMAN
A) MOTION made by Kubick and SECONDED by Floyd, to have the Board of Finance transfer of funds the Pension Fund Part-Time Salary Line (1-01-1065-1-101-0000-0) in the amount of $3,747.96 to the Treasurer’s Fulltime Salary Line (1-01-10-1025-1-100-0000-0). ALL VOTING IN FAVOR, MOTION CARRIED.
11. ADJOURN
Floyd made a MOTION to adjourn the regular meeting at 9:55pm. SECONDED by Kubick. ALL VOTING IN FAVOR, MOTION CARRIED.
Amy Corkum
Recording Secretary BOF
| 
