TOWN OF EAST WINDSOR
BOARD OF FINANCE
REGULAR MEETING OF NOVEMBER 19, 2008
The meeting was called to order at 8:00 p.m. in the East Windsor Town Hall Conference Room
Present: Bowsza, DeSousa, Floyd, Hayes, Little, Menard, Mannette, Nelson, Pippin, Simmons
Absent: Kubick, Szymanski
I. APPOINTMENT OF ALTERNATES
Upon motion by Mr. Bowsza, seconded by Mr. Mannette, it was unanimously
VOTED: To appoint Kathy Pippin as an alternate with full voting power for tonight's meeting.
II. PREVIOUS MINUTES
REGULAR MONTHLY MEETING – OCTOBER 15, 2008
There was a discussion regarding the motion made in VII.A., Proposed Replacement of Engine 238 Financial Options.
Upon motion by Mr. Bowsza, seconded by Mr. Mannette, it was unanimously
VOTED: To approve the minutes of October 15, 2008.
PUBLIC PARTICIPATION
None
1V. COMMUNICATIONS
LEGAL BILLS (2 TOTAL)
Distributed
LETTER OF INTENT – WILLIAM MYETTE
Distributed
V. TREASURER’S REPORT
A. MONTHLY REPORT
The report from Consultant Linda Savitsky showed a cash position of over $5,000,000. Discussion was held concerning overtime in the treasurer's office.
Also discussed was the Board of Selectmen talking to the Board of Finance about the hiring and salary of Linda Savitsky. Also, why her salary is coming out of professional services instead of treasurer's salary line and why she gets paid for more than the one day a week that she works. Ms. Menard said she will look into it.
A discuss began regarding police overtime. Ms. DeSousa said that the matter should go to the Police Commission. Chief DeMarco stated that there is an error in the budget. Ms. DeSousa will send a letter to the Police Commission and asked that the Board of Finance be invited to one of their meetings.
OLD BUSINESS
A. WAREHOUSE POINT FIRE DISTRICT - PROPOSED REPLACEMENT OF ENGINE 238 STATUS
A memo from Linda Savitsky outlined several options to pay for the new truck. The options are either to issue bonds to pay costs; pay cash upon delivery; and pay for truck over 2-3 years.
The Board of Finance had given the go-ahead in October to put the fire truck request to a town meeting and have the first selectwoman set the date. The town charter requires any purchase or financial transaction that exceeds $20,000 to go to before voters at a town meeting. First Selectwoman Menard told the Board that when she was getting ready to set the meeting date she discovered that in addition to the $96,000 interest over the life of the bonds, which had been included in the original motion, another $30,000 and $40,000 for financing fees was not included. Menard said she later learned there might be other more favorable financing options for the board to consider. Finance Board members agreed to postpone the town meeting, pending review of the new financial options.
EXPLANATION OF THE CNR ACCOUNT AND GENERAL DISCUSSION
The Board, by consensus, tabled this item.
OUT OF ORDER
The Board, by consensus, went out of order to take up Agenda Item VIII.C., Budget Line, Evictions/Ejections General Assistance.
Human Services Coordinator Burns requested an added appropriation for a $3,000 line item to be created under 5236 category in the current 2008-2009 budget.
Upon motion by Mr. Bowsza, seconded by Mr. Floyd, it was unanimously
VOTED: To transfer from the contingency fund to the established general assistance 5236 account.
REMAIN OUT OF ORDER TO TAKE UP AGENDA ITEM VIII.,C. Police Vehicle Replacement Dollars.
Police Chief DeMarco and Captain Hart explained that its K-9 cruiser was rear-ended by another vehicle and it was totaled. They requested $17,000 to be taken from the Police Private Duty Account to put towards a new cruiser.
Upon motion by Mr. Mannette, seconded by Mr. Bowsza, it was unanimously
VOTED: To transfer from account 2-08-55-1025-1-000, funds not to exceed $15,000
into account 1-01-55-9445-7-799-0227-0637 to put towards a new cruiser.
RETURN TO AGENDA
ANNUAL REPORT FOR FY 2007-2008 UPDATE
Ready to print. Discussion regarding whether or not to include the town audit. Order 500 copies of annual report
DISCUSSION OF UNASSIGNED BALANCE
The Board, by consensus, tabled this time.
COMPENSATION TIME LIABILITY
Ms. Menard is checking with union representatives. Only 21 hours of comp time can be taken within 90 days.
TREASURER’S POSITION STATUS AND SALARY DISCUSSION
Ms. DeSousa said the town will not be able to get a new treasurer for $70,000 and that $20,000 should be added to the salary.
VII. NEW BUSINESS
A. NEW HIRE – ROBIN NEWTON, ZONING/WETLAND ENFORCEMENT
OFFICER/ASSISTANT PLANNER (INFORMATION ONLY)
The Board was informed.
V11I. RECOMMENDATIONS FROM THE BOARD OF SELECTMAN
CENTRALIZED PURCHASING REQUEST FOR MONEY TRANSFERS
Ms. Menard reported that the town has begun the first phase of centralized purchasing of both maintenance and office supplies. She requested a transfer of 500 each from the office supplies line in the following departments: Treasurer, Town Clerk, Assessor, Tax Collector, Planning and Development, Building and Parks and Recreation.
Additionally, she requested a transfer of $1,000 from the Senior Center Building Maintenance to Town Property.
Upon motion by Mr. Bowsza, seconded by Ms. Pippin, it was unanimously
VOTED: To make the transfers as recommended above.
Upon motion by Mr. Bowsza, seconded by Ms. Pippin, it was unanimously
VOTED: To transfer $1,000 from the Senior Center to the Town Property Account.
BUDGET LINE -EVICTIONS/EJECTIONS GENERAL ASSISTANCE
Done
ANY REQUEST THAT MAY ARISE OUT OF THE NOVEMBER 18, 2008 BOS MEETING. (POSSIBLE - POLICE VEHICLE REPLACEMENT DOLLARS)
Done
IX. EXECUTIVE SESSION – PENDING CLAIM
Ms. DeSousa requested an executive session for the purpose of discussing a pending claim.
Upon motion by Mr. Bowsza, seconded by Ms. Pippin, it was unanimously
VOTED: to go into executive session at 10:19 p.m.
Ms. Nolan left the meeting.
The Board came out of executive session at 10:35 p.m.
Upon motion by Mr. Bowsza, seconded by Ms. Pippin, it was unanimously
VOTED: To authorize the First Selectman to fund the agreed upon ______________
settlement grievance, as presented on November 19, 2008, no later that December
15, 2008.
X. ADJOURN
Upon motion by Mr. Bowsza, seconded by Mr. Little, it was unanimously
VOTED: To adjourn at 10:40 p.m.
Respectfully submitted,
Linda Nolan
Recording Secretary
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