EAST WINSOR BROAD OF FINANCE
EAST WINDSOR, CONNECTICUT
MINUTES OF JANUARY 16, 2008
Ms. Farmer called the meeting to order at 7:35 P.M. at the East Windsor Town Hall.
Members Present: Noreen Farmer, Jason Bowsza, Marie DeSousa, Robert Little, Jack Mannette, Kathy Pippin, Alternate.
Others Present: Mary Szabo-Town Treasurer, Denise Menard-First Selectman.
Absent Members: Joanne Kubick
I. APPOINTMENT OF ALTERNATES
Motion to appoint Kathy Pippin to full voting member due to the absence of JoAnn Kubick.
Upon Motion by M. DeSousa, seconded by J. Mannette,
VOTE: Unanimous.
II. PREVIOUS MINUTES
A. Regular Meeting-December 12, 2007
Motion: Approve the minutes of the December 12, 2007 Regular Meeting as presented.
Upon Motion by M. DeSousa, seconded by J. Bowsza
Vote: Unanimous
B. Special Meeting-December 26, 2007
Motion: Approve the minutes of the December 26, 2007 Special Meeting as presented.
Upon Motion by M. DeSousa, seconded by R. Little
Vote: Unanimous
C. Special Meeting-January 10, 2008
Motion: Approve the minutes of the January 10, 2008 Special Meeting with spelling correction.
Upon motion by M. DeSousa, seconded by J. Bowsza,
Vote: Unanimous
COMMUNICATIONS
Legal Bills - Distributed.
Park & Recreation Invitation - Distributed.
FYE 09 Budget Schedule-Revised 1/9/08 - Distributed.
Legal Suit - Distributed.
ACIR Correspondence - Distributed.
Budget guideline letter - Distributed.
Correspondence- Mary Szabo - Distributed.
EXECUTIVE SESSION
A. Contract Negotiations
B. Pending Litigations
Motion: To enter Executive Session at 7:42 P.M., to include First Selectman.
Upon motion by M. DeSousa, seconded by R. Little,
Vote: Unanimous
Motion: To leave Executive Session at 8:10 P.M.
Upon motion by M. DeSousa, seconded by J. Bowsza,
Vote: Unanimous
TREASURERS REPORT
Ms. Szabo reported a current cash balance of $6,248,830 and a total tax collection of $15,079,385.08. The town has requested reimbursements from the State of Connecticut of $4,930.49 for the Adkins Printing for ballots and forms for the November Elections. A reimbursement request was also sent for $840.00 to cover the salaries paid to the people who participated in the election audit, which was required by the Secretary of State’s Office.
OLD BUSINESS
A. Oil/Gas Expenditures.
The Board reviewed documents and calculation regarding gas/oil expenditures. The figures are based on actual gallon usage for the preceding four years. Due to issues relative to the original delivery of gasoline and diesel, the holding of bills from previous fiscal years which resulted in incorrect budgeting and the need to correct the appropriations. The added appropriations will correct the on-going issue and accounts will have sufficient funds for the remainder of the fiscal year. The gas/oil accounts and procedures will be closely monitored going forward.
Motion to transfer $10,000.00 from Contingency Account 1-01-50- 8410-8-890-0000-0 to the Highway Department Gas/Oil Line 1-01-25- 3180-6-620-0000-0
Upon motion by M. DeSousa, seconded by R. Little
Vote: Unanimous
Motion to transfer $19,000.00 from Contingency Account 1-01-50- 8410-8-890-0000-0 to the Police Department Gas/Oil Line 1-01- 15-2145-6-620-0000-0
Upon motion by M. DeSousa, seconded by R. Little
Vote: Unanimous
Motion to transfer $2400.00 from the Contingency Account 1-01-50- 8410-8-890-0000-0 to the Senior Center Gas/Oil Line 1-01-10-1130-6- 620-0000-0
Upon motion by M. DeSousa, seconded by R. Little
Vote: Unanimous
B. Sub-Committee Assignment-Pension Board
Noreen Farmer volunteered to be on the Pension Board.
NEW BUSINESS
A. Personal use of Police Vehicle-Referral to Board of Selectman
Motion to forward item to the Board of Selectman.
Upon Motion by K. Pippin, seconded by J. Bowsza
Vote: Unanimous
B. Annual Report
Jack Mannette reported on the status of the Annual Report. It has been completed and is available at the Town Hall. He acknowledged the help of Judy Rajala and Becky McDonald for all the help they were in completing the task. He suggested that although the Annual Report is a function of the Board of Finance it would be helpful to
utilize Town staff in regard to departmental reports and beginning the process in July to facilitate timely completion
C. Charter Revision Commission
A representative for the Board of Finance will be needed for the upcoming Charter Revision. Jack Mannette volunteered for the position.
D. CRRA Distribution of Funds
The town received a check from the CRRA Class Action suit in the amount of $193,889.00. The funds will be held until all appeals are concluded and we are assured that funds will not need to be returned.
E. Annual Budget Appropriations –Added Appropriations and Transfers
A draft memo was distributed relative to line item added appropriations and transfers. This item will remain on the agenda for February Board of Finance meeting.
RECOMMENDATIONS FROM BOARD OF SELECTMAN
A. Police Cruiser (2) -$46,940.00
Police Chief Edward Demarco Jr. and Captain Roger Hart were present to answer questions from the Board of Finance. There was a discussion between the Board members and the police department regarding the current fleet of vehicles and the need for the additional vehicles. Board members discussed available funding options.
Motion to recommend to Town Meeting a transfer from Capitol & Non-recurring Town-Unassigned account 1-08-55-1025-7-799-0658-0 in the amount of $23,470.00 to the Capitol & Non Recurring Police Cruiser line
1-08-55-1025-7-799-0470-0 for the purpose of purchasing 1 line cruiser.
Upon motion by M. DeSousa, seconded by Jack Mannette
Vote: Unanimous
B. Broad Brook Fire Department-Purchase of Pick-up utility truck
Cal Myers, David Lockwood and Tom Arcari were present from the Broad Brook Fire Department to answer questions from the Board of Finance. There was discussion regarding a previous determination through the CIP process that the purchase of a new vehicle needed to proceed through regular channels.
Motion: To recommend to Town Meeting a transfer of $50,000.00 received from the sale of the Hummer to an account to be determined for the purchase of a utility truck.
Upon motion by J. Mannette, seconded by R. Little
Vote: In Favor: J. Mannette, R. Little
Opposed: J. Bowsza, M. DeSousa, N. Farmer, K. Pippin.
MOTION FAILED
C. Legal Fees
The Board of Finance reviewed the recommendation from the Board of Selectmen.
Motion to recommend to Town Meeting a transfer of $70,000.00 from Contingency Account 1-01-50-8410-8-890-0000-0 to the Town Counsel & Legal Fee Account 1-01-10-1015-3-350-0000-0.
Upon motion by R. Little, seconded by M. DeSousa,
Vote: Unanimous
ADJOURN
Upon Motion by Kathy Pippin, seconded by Jason Bowsza,
Vote: To adjourn at 10:15PM
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