TOWN OF EAST WINDSOR
BOARD OF FINANCE
SPECIAL MEETING
JANUARY 16, 2007
The Board of Finance special meeting was called to order at 10:05 p.m. at the East Windsor Town Hall.
Members Present:
Paul Catino, Chairman
Noreen Farmers, Secretary
Maria DeSousa
William Dove
Dale Nelson
Jack Manette, Alternate
Mary Szabo, Town Treasurer
Members Absent:
Tammy Sorensen-Duray
Leo Szymanski, Alternate
NOTE: This meeting is being convened following a joint meeting with the Board of Selectman, which just adjourned.
APPOINTMENT OF ALTERNATES
Motion: To recognize Jack Manette as a member for this meeting in place of Tammy Sorensen-Duray.
Mr. Dove / Ms. Nelson
Vote: Unanimous
PREVIOUS MINUTES
Regular Meeting - November 15, 2006
Motion: To approve the minutes of the November 15, 2006 regular meeting as corrected.
Ms. DeSousa / Ms. Farmer
Vote: Unanimous
Discussion: On page 3, 2nd paragraph from the bottom- end the sentence with process and strike the remainder of the sentence.
Regular Meeting – December 20, 2006
Motion: To approve the minutes of the December 20, 2006 regular meeting.
Ms. DeSousa / Ms. Manette
Vote: 1 abstention
Discussion: None
COMMUNICATIONS
Letters to and from the East Windsor Police Commission.
TREASURER’S REPORT
A copy of the Treasurers report dated January 16, 2007 may be obtained from the Treasurer’s Office.
The cash position is $7,940,764.60 and the Tax Collector is reporting a total collection of $15,055,917.00 with the bulk of the money coming in at the end of the month.
We received $68,512.13 from CL&P for reimbursement for the streetlights. The State paid their machinery and equipment grant as well as the first of three installments on the Pequot grant. The 2nd installment of $1,146,145 of ECS should come in after January 31st. The Town Clerk exceeded her revenue by $47,367.57.
There were discussions on some additional documents which Mary prepared regarding separation payments for Officer Scavotto as well as comp time pay outs for officers and dispatchers as it relates to the 2005-2006 and 2006-2007 fiscal years.
The sick time pay out for Officer Scavotto was the result of contractual obligations.
There were additional discussions regarding the Mill Pond Officer. The Town did not receive the installment, which was due on January 1, 2007. This is the last year for the Millpond contract. It is in its 3rd year. It is thought that they will not do it again.
Discussions on the SRO (School Resource Officer) resulted in the Board and Mary discussing the COPS program grant and trying to understand the language and timeframe. Mary indicated that it is in the budget until the end of the year. We received $72,000. $150,000 total to be paid to the end of the contract. They still owe us $78,000. The way it works is you have to spend the money first then ask for reimbursement. The total requests are as follows:
$26,621 this year
$45,414 last year
billed for $72,000 all together
The Cops grant is a reimbursement style grant. The first year we spent $62,146, which was the total allowed for the first year. We only billed for $45,414.
The Board asked that Mary look into it further. Would like Mary to prepare a report to discuss the following issues:
Confirm that it is a reimbursable style grant.
What has been filed for reimbursement
The actual costs incurred
If the two numbers don’t match, why haven’t we requested the money.
What year are we in for the grant and does it expire February 28th and can we still file for reimbursement.
What has been the total cost for the officer.
Motion: To accept the Treasurer’s Report.
Ms. Farmer / Ms. Nelson
Vote: Unanimous
Discussion: None
NOTE: Mr. Dove had to leave the meeting at 10:30.
OLD BUSINESS
Millpond Officer/School Resource Officer – covered in the Treasurer’s Report.
Report on Police Expenditures – Some of this issue was covered in the Treasurer’s Report. We want to pin down those expenditures we need clarification on in order to be prepared for the next meeting with the Police Commission.
Special Meeting on January 31st – Joint Meeting with the Police Commission. Some of the Agenda items to be discussed:
Police Budget FY07
Added appropriation as requested by Board of Selectman
The Chairman will put the agenda together with specific items that we want to address at the special meeting.
NEW BUSINESS
Shared Services - Town wide IT program – Would like to create a position which is part-time about 19 hours a week with no benefits. The position will reduce the need for a consultant at the rate of $60 per hour. Realistically, 19 hours is not enough, ideally the Town needs 35 hours a week.
They are looking into a way for the next budget FY to have 30 hrs with no additional cost, which they can move the money from Carol’s budget to the Board of Education. Right now, however, are looking to stay with the 19 hours.
The Board of Selectman is looking for a consensus from the Board of Finance on the new position.
The Board recommends that the job description call for a background check due to the confidential information around the Police Department. The position would be strictly IT.
MOTION: The Finance Board supports adding a Part-time IT position that would include a job description with appropriate clearances to work within the Police Department.
Mr. Manette / Ms. Nelson
Vote: Unanimous
Discussion: None
Meeting schedule for FYE 2008 budget process – the Board went
through the draft Budget schedule and made rough changes. The Chairman was going to go through it and forward it onto the members through email. When it is final, it will be posted with the Town Clerk’s office.
Motion: To adjourn meeting at 11:32.
Mr. Manette / Ms. Nelson
Vote: Unanimous
Respectfully submitted,
Lori P. Holden
Recording Secretary
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