East Hartford, Connecticut - Town Council Meeting Minutes May 15, 2014

Town Council Meeting Minutes May 15, 2014

EAST HARTFORD TOWN COUNCIL

TOWN COUNCIL CHAMBERS

MAY 15, 2014

PRESENT Chair Richard F. Kehoe, Vice Chair William P. Horan, Jr., Majority Leader Barbara-Ann Rossi, Minority Leader Esther B. Clarke, Councillors Marc I. Weinberg, Linda A. Russo, Patricia Harmon and Anita D. Morrison

ABSENT Councillor Ram Aberasturia

CALL TO ORDER

Chair Kehoe called the meeting to order at 7:34 p.m. The Chair announced the exit

locations in accordance with Connecticut General Statutes §29-381, after which the

Council joined him in the pledge of allegiance. He also explained that Councillor

Aberasturia was absent because his wife went into labor.

OPPORTUNITY FOR RESIDENTS TO ADDRESS THE COUNCIL ON AGENDA ITEMS

Irene Cone, 52 Barbonsel Road, suggested that the consultants hired to work on the townís Plan of Conservation and Development (POCD) get input from the people who live in the neighborhoods that might be affected by the revisions.

Susan Kniep, 44-46 and 50 Olde Roberts Street, (1) spoke to the importance of the townís Plan of Conservation and Development (POCD); and (2) inquired on which draft of the POCD the Town Council will act on this evening. Chair Kehoe replied that the POCD draft dated March 11, 2014 is the revision that the Council will act on at this meeting.

Don Sugalski, 1736 Main Street, stated that the legends to the maps in the POCD should accurately reflect road designation, i.e., public or private.

APPROVAL OF MINUTES

May 6, 2014 Regular Meeting

MOTION By Barbara Rossi

seconded by Anita Morrison

to approve the minutes of the May 6, 2014 Regular Meeting.

Motion carried 8/0.

NEW BUSINESS

Town of East Hartford Plan of Conservation and Development

MOTION By Barbara Rossi

seconded by Esther Clarke

to adopt the following resolution:

Whereas, pursuant to state law, the town of East Hartford ñ through its Planning and Zoning Commission ñ must adopt a Plan of Conservation and Development every ten years; and

Whereas, pursuant to section 8-23(g)(2), the Town Council as East Hartfordís legislative body has been provided with a copy of the proposed 2014 Plan of Conservation and Development and on May 6, 2014 received a presentation of such Plan and discussed various aspects of the proposal; and

Whereas, pursuant to section 8-3(g)(2), the Town Council shall “endorse or reject such entire plan or part thereof or amendment and may submit comments and recommended changes to the commission”.

Now therefore be it resolved that the Town Council hereby endorses the proposed 2014 Proposed Plan of Conservation and Development with the following recommended changes and comments:

The Town Council supports the Planís recommendations for additional market rate housing. East Hartford has significant affordable housing especially subsidized rate rental units. The community needs additional owner occupied housing which may include townhouses and condominiums as appropriate to bring residents to areas such as Rentschler Field and the Riverfront.
The Town Council supports the Planís goal of keeping intact existing residential neighborhoods. East Hartford has many solid, stable neighborhoods and must ensure their continued character.
The Town Council supports the Planís goal of making the South Meadows area more residential with a 24-7 character rather than its current office park character. The South Meadows is an excellent opportunity to take advantages of the growing investment along the Hartford side of the Connecticut River and create upscale, attractive housing and neighborhood qualities in the South Meadows.
The Town Council supports the Planís emphasis on facilitating development along the Silver Lane commercial zone while maintaining the residential character of Silver Lane both east and west of the central business zone. Silver Lane is the face of East Hartford for thousands of Pratt and Whitney commuters and Rentschler Field visitors. Our image, through Silver Lane, must be improved.
The Town Council supports the installation of a median along Route 5 on Main Street. This is a longstanding road softening goal of East Hartford which should be consistent with the stateís Department of Transportationís goal of making state routes more user friendly.
The Town Council strongly urges the Planning and Zoning Commission to amend the Plan of Conservation and Development to specifically list in the Future Land Use section every recommendation for change in land use and the reasoning for such change. The current use of a map is confusing and vague. At the presentation, there were very logical reasons for some of the changes. Those reasons offer an understanding of the goal for those parcels.
The Town Council urges the Planning and Zoning Commission to clarify that the stateís goal of providing bikeways along town streets may have an impact on parking along those streets. Such trade-off should be acknowledged but not necessarily stand in the way of such changes.
The Town Council recommends that the Plan of Conservation and Development recommend that the senior citizen population should have a senior center at one central location to facilitate the provision of services and activities for the senior population that the Plan acknowledges.
The Town Council supports the establishment of a campus zone along south Main Street to accommodate the development of retail and other development associated with the growth of Goodwin College. The Town Council urges that the Plan adopt a principle of requiring retail development along Main Street with incentives to address the economic disincentives for such development, including but not limited to, the fact that office space and other uses may yield more revenue to the property owner than retail use.
The Town Council supports a review of the parking requirements as recommended in section 3.4.5 in order to reduce broad swaths of unused parking. ~The Plan should acknowledge that the 'best practices' ratios may not be applicable in every multi-family housing situation and any adjustment in the ratio should be enacted only after careful review of the demographics in the zone and type of housing in which it would apply. ~In many areas of the town, tenants are parking on the streets - often in violation of our overnight parking ordinance - because the landlord does not provide adequate parking. ~For example, a one bedroom apartment may be shared by a married couple both of whom have jobs. ~It is not uncommon for each person to have their own vehicle in order to travel to work. ~A ratio of 1.25 spaces may be inadequate for an apartment building with such demographics. ~

On call of the vote, motion carried 8/0.

State Historic Preservation Office: Local Government Grant

MOTION By Linda Russo

seconded by Marc Weinberg

to adopt the following resolution:

WHEREAS, the State Historic Preservation Office has made funding available under the Supplemental Certified Local Government (CLG) Grants Program; and

WHEREAS, Supplemental CLG Grants may be used to support activities sponsored by CLG municipalities for a wide range of historic preservation planning activities; and

WHEREAS, the Town desires to perform a pre-development study on the East Hartford Post Office on Main Street to determine its best future use.

NOW THEREFORE LET IT BE RESOLVED; That Marcia A. Leclerc, Mayor of the Town of East Hartford, is authorized to make application to, and execute and approve on behalf of this corporation, any and all documents, contracts, and amendments as may be required by the State Historic Preservation Office as they pertain to this Supplemental Certified Local Government Grant.

On call of the vote, motion carried 8/0.

Community Development Block Grant 40^th Year

MOTION By Linda Russo

seconded by Barbara Rossi

to adopt the following resolution:

WHEREAS, The Town of East Hartford is entitled to Fortieth Program Year funding under Title I of the Housing and Community Development Act of 1974, as amended, estimated at $547,539; and

WHEREAS, receipt of this entitlement grant is contingent upon the submission of a Fortieth Program Year Action Plan, and Certifications of Compliance; and

WHEREAS, citizen input was obtained, in accordance with the Grants Administration Officeís Citizen Participation Plan, at three Public Hearings held on November 6, 2013 and March 10, 2014.

NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of East Hartford recognizes the need for funding the objectives contained in the Fortieth Program Year Action Plan and endorses this Plan as reflecting the Townís Community Development needs.

AND, FURTHER, BE IT RESOLVED that the Town Council does support and authorize the submission of the Fortieth Program Year Action Plan, and Grantee Certifications to the U.S. Department of Housing and Urban Development and authorizes its Mayor, Marcia A. Leclerc, to act as representative of the Town and to enter into contract and any amendments thereof with the U.S. Department of Housing and Urban Development.

On call of the vote, motion carried 8/0.

TOWN OF EAST HARTFORD

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

40^th YEAR ACTION PLAN

September 1, 2014 - August 31, 2015

ADMINISTRATION

Program Administration $109,508

Oversight, management, monitoring and coordination of the Community Development

Block Grant Program. Eligible activity under 24 CFR 570.206.

PUBLIC SERVICES

CRT - East Hartford Community Shelter $35,000

Funding to supplement the operating budget at the East Hartford Community

Shelter for the homeless located at 381-385 Main Street. Eligible activity

under 24 CFR 570.201(e), meets HUD national objective criteria under 24

CFR 570.208(a)(2)(i)(A).

Housing Education Resource Center, Inc. $12,500

Funding for the provision of fair housing services including town-wide

education and counseling to tenants and landlords, as well as foreclosure

prevention. Eligible activity under 24 CFR 570.201(e), meets HUD national

objective criteria under 24 CFR 570.208(a)(2)(i)(B).

InterCommunity, Inc. $5,000

Funding for the delivery of services to East Hartford residents with mental

illness through the Supportive Environmental Care for Urgent Referral

Evaluations (SECURE) Program. Eligible activity under 24 CFR 570.201(e),

meets HUD national objective criteria under 24 CFR 570.208(a)(2)(i)(B).

Interfaith Ministries, Inc. $9,000

Funding to supplement the operating budget of the Friendship Centerís free

hot meal program. Eligible activity under 24 CFR 570.201(e), meets HUD

national objective criteria under 24 CFR 570.208(a)(2)(i)(D).

Interval House, Inc. $5,000

Funding for domestic violence shelter and counseling services for low and

moderate income East Hartford clients. Eligible activity under 24 CFR 570.201(e),

meets HUD national objective criteria under 24 CFR 570.208(a)(2)(i)(A).

Senior Support Services $10,250

Funding for the delivery of services to East Hartfordís elderly population.

Eligible activity under 24 CFR 570.201(e), meets HUD national objective

criteria under 24 CFR 570.208(a)(2)(i)(A).

Youth Services Bilingual Counselor $3,000

Funding to support the hiring of a part-time Spanish-speaking counselor

to help provide free counseling services to East Hartford families.

Eligible activity under 24 CFR 570.201(e), meets HUD national

objective criteria under 24 CFR 570.208 (a)(2)(i)(B).

PROJECTS

Commercial Rehabilitation $50,000

Funding for limited façade improvements to commercial properties along

major thoroughfares in low to moderate income areas, including but not limited

to sign replacement. Eligible activity under 24 CFR 570.202(a)(3), meets HUD

national objective criteria under 24 CFR 570.208(a)(1).

Hockanum Park and Shea Gardens Community Room Generator $44,650

Funding for an emergency generator at East Hartford Housing Authorityís

Community Room serving Hockanum Park and Shea Gardens residents.

Eligible activity under 24 CFR 570.201(c), meets HUD national objective

criteria under 24 CFR 570.208(a)(2)(i)(C).

Housing Rehabilitation $150,000

Funding for limited housing rehabilitation of one to four unit owner-occupied

properties inhabited by low and moderate income families. Eligible activity

under 24 CFR 570.202(a)(1), meets HUD national objective criteria under 24

CFR 570.208(a)(3).

Streetscape $113,631

Funding for physical improvements to the central business district, including

but not limited to, tree planting, trash receptacles, sidewalk replacement, public

signage and benches. Eligible activity under 24 CFR 270.201(c), meets HUD

national objective criteria under 24 CFR 570.208(a)(1).

TOTAL $547,539

State of Connecticut DOT Agreement: Reconstruction of Brewer Street

MOTION By Bill Horan

seconded by Barbara Rossi

to adopt the following resolution:

RESOLVED, that the Honorable Marcia A. Leclerc, Mayor, be, and herby is, authorized to sign the agreement entitled:

“AGREEMENT BETWEEN THE STATE OF CONNECTICUT AND THE TOWN OF EAST HARTFORD FOR THE DEVELOPMENT OF CONTRACT PLANS, SPECIFICATIONS AND ESTIMATES FOR RECONSTRUCTION OF BREWER STREET UTILIZING FEDERAL FUNDS UNDER THE URBAN COMPONENT OF THE SURFACE TRANSPORTATION PROGRAM”.

On call of the vote, motion carried 8/0.

Outdoor Amusement Permit Applications:

27^th Annual Memorial Mile Road Race

MOTION By Marc Weinberg

seconded by Barbara Rossi

to approve the outdoor amusement permit application submitted by

Ted Fravel, Director of the East Hartford Parks and Recreation

Department and the East Hartford Board of Education Physical

Education Department to conduct the 27^th Annual Memorial Mile

Road Race on Monday May 26, 2014, from approximately 10:20AM

to completion, with race registration at Martin Park, 307 Burnside

Avenue; subject to compliance with adopted codes and

regulations of the State of Connecticut, the Town of East Hartford,

and any other stipulations required by the Town of East Hartford or

its agencies.

Motion carried 8/0.

Riverfront Summer Pops

MOTION By Barbara Rossi

seconded by Linda Russo

to approve the outdoor amusement permit application, entitled “Riverfront Summer Pops”, submitted by Joshua Urrutia, Public Events Manager for Riverfront Recapture to conduct three Pop concerts in Great River Park, with music and beer and wine to be sold in a designated area in Great River Park on the following dates and times in 2014:

Saturday, May 24^th 7PM to 9PM (rain date: Sunday, May 25^th)

Saturday, June 28^th 7PM to 9PM (rain date: Sunday, June 29^th)

Saturday, July 26^th 7PM to 9PM (rain date: Sunday, July 27^th)

subject to compliance with adopted codes and regulations of the State of Connecticut, the Town of East Hartford, and any other stipulations required by the Town of East Hartford or its agencies; additionally, the applicant seeks authorization to sell or dispense alcoholic beverages in connection with this event under the provisions of §14-7(b) and §14-10(13) of the Town of East Hartford Code of Ordinances, provided a current and updated concession permit must be provided to the town prior to the May 24^th event date and a current liquor permit is submitted to the Town prior to the June 28^th event date.

Motion carried 8/0.

30^th Annual Riverfest 5K Road Race

MOTION By Linda Russo

seconded by Barbara Rossi

to approve the outdoor amusement permit application entitled “30^th

Annual Riverfest 5K Road Race”, submitted by Ted Fravel, Director

of the East Hartford Parks & Recreation Department and the East

Hartford Board of Education Physical Education Department to hold

a 5K road race, in conjunction with the July 4^th Riverfest events on

Saturday, July 12, 2014 from approximately 6AM to 11AM, beginning and ending at Goodwin School/Park, 1235 Forbes Street, and to hold the 1K Kidís Run entirely on School and Park grounds beginning at 8AM; subject to subject to compliance with adopted codes and regulations of the State of Connecticut, the Town of East Hartford, and any other stipulations required by the Town of East Hartford or its agencies.

Motion carried 8/0.

25^th Annual Fall Fest

MOTION By Marc Weinberg

seconded by Barbara Rossi

to approve the outdoor amusement permit application submitted by Ted Fravel, Director of the East Hartford Parks & Recreation Department and the East Hartford Board of Education Physical Education Department, to conduct the 25^th Annual Fall Festñ which will include childrenís activities such as arts and crafts, pumpkin painting, games, commercial and food vendors, pony rides and a petting zoo ñ on the Town Green, Saturday, October 11, 2014 from 10AM to 4PM with music on the same date and time; in the event of inclement weather, the activities will be held inside the East Hartford Community Cultural Center; subject to compliance with adopted codes and regulations of the State of Connecticut, the Town of East Hartford, and any other stipulations required by the Town of East Hartford or its agencies.

Motion carried 8/0.

23^rd Annual Aselton Memorial Snow Dash

MOTION By Bill Horan

seconded by Barbara Rossi

to approve the outdoor amusement permit application entitled

“Brian Aselton Memorial 5K Snow Dash”, submitted by Ted Fravel,

Director of the East Hartford Parks and Recreation Department and

the East Hartford Board of Education Physical Education Department to conduct a 5K road race (Snow Dash), to be held in the vicinity of the Langford School area ñ 61 Alps Drive ñ and surrounding streets on Sunday, January 4, 2015 between the hours of 11:00AM and 4:00PM, with the use of public streets occurring between the hours of 1:30PM and approximately 2:15PM, subject to compliance with adopted codes and regulations of the State of Connecticut, the Town of East Hartford, and any other stipulations required by the Town of East Hartford or its agencies.

Motion carried 8/0.

Setting a Public Hearing Date re: Ordinance Revisions

MOTION By Bill Horan

seconded by Linda Russo

to set a public hearing date of Tuesday, June 3, 2014 at 7PM in

Council Chambers to hear public comment on the following proposed changes to the East Hartford Code of Ordinances:

add Article 7, Section 13-30, entitled “Panhandling”
revise Section 2-3b, entitled “Registrars of Voters Salary”
revise Section 2-113b, entitled “Veterans Commission”

Motion carried 8/0.

Refund of Taxes

MOTION By Marc Weinberg

seconded by Anita Morrison

to refund taxes in the amount of $2,651.89

pursuant to Section 12-129 of the Connecticut General Statutes.

Motion carried 8/0.

Bill	Name	Prop Loc/Vehicle Info.	Int Paid	Over Paid

2011-04-0088737	HYUNDAI LEASE TITLING TR	2013//KNDPBCA2XD7355409	0	-569.11
2012-01-0013298	AMEEN LLC	10 BELL CT A-1	0	-11.84
2012-02-0042346	AMERICAN RAILWAY TECHNOLOGIES INC	61 ALNA LN	0	-30
2012-03-0053819	BOUDREAU ROSALEE J	2005//1N4AL11E95C343624	0	-65.45
2012-03-0057335	CONNECTICUT NATURAL GAS	2011//2CNFLCEC8B6450832	0	-337.7
2012-03-0059795	DIPAOLA JESSICA M	2001//1B7HC16X61S228238	0	-33.01
2012-03-0065072	HAGEARTY R F ASSC	2009//1HGCP26859A000490	0	-18
2012-03-0065375	HARRIS JOHN V OR	2007//2FMDK46C07BA61535	0	-10
2012-03-0066738	HOWARD DEBBIE E	2008//5NPET46C68H371586	0	-47.66
2012-03-0067037	HYUNDAI LEASE TITLING TR	2013//KNDPBCA2XD7355409	0	-537.34
2012-03-0075929	OLMOS MIKE B	1996//1MELM50U8TA604877	2.12	-70.68
2012-03-0082720	SHAIKH AYAZ	2000//WDBHA24G0YA849519	0	-100.84
2012-03-0084359	SUAREZ EDWIN	2000//5N1ED28Y9YC593783	17.93	-170.77
2012-03-0085877	TREAT CLIFFORD A	2006//WVWAK73C56P195199	0	-64.32
2012-04-0080468	AVDIAJ DHIOLAND	2001//WDBJF82J31X050244	0	-151.37
2012-04-0080970	BROWN LATOYA M	2000//WAUDH68D2YA145094	0	-13.38
2012-04-0081723	COYLE CHAZ R	1992//1G3WH54T3ND384389	2	-49.45
2012-04-0083529	HAYTHORN MARK W	1997//19UYA1149VL003820	0	-48.68
2012-04-0083823	HUDAK MARK E	2006//1G6KD57Y46U257348	0	-35.34
2012-04-0083893	HYUNDAI LEASE TITLING TR	2011//5NPEB4AC5BH133701	0	-134.12
2012-04-0086296	PIERCE LEON M	2000//2C3HD36J0YH265022	0	-52.72
2012-04-0086788	RIVERA-BEAUCHAMP THAIMI	1995//1HGCE1891SA008727	0	-28.4

			71.71	-2,580.18
		TOTAL		$2,651.89

Recommendation from the Personnel & Pensions Subcommittee re: Library Positions

MOTION By Marc Weinberg

seconded by Linda Russo

to recommend that the Town Council approve the three new job

descriptions, entitled Library Assistant, Library Specialist

and Librarian I and the three job description title changes entitled

Librarian II ñ Reference Librarian/Cultural Assets Manager,

Librarian II ñ Childrenís Librarian and Librarian III ñ Assistant

Library Director, as unanimously approved by the Personnel and

Pensions Subcommittee and as attached to a memorandum from

Marcia Leclerc, Mayor to Richard Kehoe, East Hartford Town Council Chair, which job descriptions contain the revision

recommended by the Personnel and Pensions Subcommittee.

Motion carried 8/0.

TITLE: Library Assistant GRADE: 1

DEPARTMENT: Library DATE: 5/15/14

GENERAL DESCRIPTION:

Under general supervision performs a variety of paraprofessional library duties which involve knowledge and skills in one or more library functional areas, and knowledge/skills in the services, procedures, terminology and classification scheme of library collections; does other related duties as required.

ESSENTIAL JOB FUNCTIONS:

Assists library patrons in registration and circulation of library materials.
Maintains patron accounts through data entry into centralized computer system; charging and discharging materials and updating of patron overdue charges.
Collects, records, balances and deposits revenue.
May assist in coordinating activities of a library unit or section such as circulation, serials, shelving, book processing or interlibrary loan.
Follows established policies and procedures; may suggest ways to increase efficiencies
May assist with training and supervision of library office assistants, clerks, pages and volunteers
Processes interlibrary loan requisitions ensuring that material requested is in accord with requisition systems, policies and procedures
May assist with programs for which objectives and general procedures have been established or outlined such as story hours, films, or programs for adults, etc.
Determines and prepares content and arrangement of library material for displays and exhibits.
Assists with examination of collections for the purpose of weeding materials
Computes and collects fines, makes change, and inspects books for damage
Compiles numerical reports on circulations, accessions, or other aspects of library operations using basic arithmetic
Uses library online catalog for circulation, copy cataloging, acquisitions, serials, etc.
Locates materials and information for patrons
Performs routine copy cataloging

KNOWLEDGE, SKILLS AND ABILITIES:

Ability to interact with employees and the public in a professional and courteous manner and appreciate diversity and individuality in both patrons and staff
Ability to understand and demonstrate customer service philosophy
Ability to collect and compile statistics
Ability to plan work, prioritize and organize tasks, and pay attention to detail
Skill in performing arithmetic functions with various units of measure (statistics, currency, fractions) manually and/or using technology.
Knowledge of computer operation and the libraryís circulation system and public access catalog
Knowledge of library mission, basic library policies and procedures, and general library terminology
Knowledge of departments and services of the library, also library personnel and hierarchy
Knowledge of libraryís participation in consortiums, networks, or other resource-sharing organizations
Knowledge of library classification system with the ability to do shelving and shelf reading
Familiarity with interlibrary loan procedures and policies
Knowledge of Internet and database searching techniques
Knowledge of cataloging utilities (OCLC, Library of Congress, etc.)
Familiarity with MARC format, cataloging rules, subject headings, and classification schemes
Knowledge of appropriate methods and techniques for materials processing, storage and preservation

WORK ENVIRONMENT:

Work is performed under the supervision of a Librarian or designee in a public service or office setting which is subject to interruptions and background noise. Performs varied functions requiring judgment to ensure compliance with applicable departmental and town policies, procedures and methods.

Must be mobile, able to push/pull 50 pounds and lift objects up to 30 pounds. Must be able to stand or sit for prolonged periods, up to four hours. Must be able to perform such tasks as writing, filing, keyboarding, using a calculator, and other skills which require hand-eye coordination.

May be in constant contact with employees and the general public. Must be able to concentrate on fine details with occasional interruption and remember multiple assignments. Must be able to communicate in English and be understood clearly; hearing requirements include the ability to effectively interact with customers in person or by telephone.

May be exposed to dust, book mold and mildew, fluctuations in inside temperatures and electro-magnetic radiation as in computer screens.

REQUIRED QUALIFICATIONS:

High School graduate plus two (2) years of experience demonstrating practical knowledge of library functions, services, terminology, techniques, procedures, and standard tools or comparable experience,

OR Library Technical Assistant certificate and/or two (2) years of coursework from an accredited college (some experience preferable).

**The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.**

This description replaces job descriptions for LTA General, LTA Reference, LTA Circulation and Assistant Cataloger.

TITLE: Library Specialist GRADE: 2

DEPARTMENT: Library DATE: 5/15/14

GENERAL DESCRIPTION:

With limited direction from a supervisory Librarian performs a variety of paraprofessional duties which involve knowledge/skills in such library functions as circulation, cataloging, ordering, or purchasing. Provides various library services to users; does related work as required.

ESSENTIAL JOB FUNCTIONS

Orients patrons to the library through the introduction of available services and by locating and recommending library materials.
Instructs in the selection and use of appropriate tools and techniques for finding information, conducts searches for materials
Assists patrons with topical research utilizing the tools available (including online catalog, databases, reference materials, etc.) May refer more in-depth questions to Librarians.
Assists patrons with use of library resources and equipment
Provides access to materials, services and programs to meet needs of diverse users (adult and children)
Develops programming for library users (age-appropriate)
Performs general circulation duties as needed.
Reserves books and processes interlibrary loans.
Does the work involved in ordering, checking, purchasing, classifying, cataloguing, preparing, binding, and shelving books and other library materials
Provides original cataloging and assigns classification numbers to library materials; resolves conflicts in the card catalog and automated system.
Promotes reading through the development and implementation of childrenísí and parentsí programs, including story hours, outreach with schools, community organizations and agencies.
Maintains library collection through the routine inspection and discarding of dated and damaged materials.
Recommends and orders library materials by reading reviews and/or previewing media.
Independently researches and resolves problems.
Collects, compiles and assembles statistics.
Assists in the coordination of work schedules.
Trains, assigns and monitors work progress of subordinate staff.
Intervenes on behalf of subordinate clerical staff to resolve customer complaints.
Assumes supervision for division in absence of librarian.
Researches, analyzes, and completes special projects as requested

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to interact with the public and employees in a courteous and professional manner.
Ability to deal with disruptive patrons and emergency situations
Skill in resolving confidential/sensitive situations.
Ability to prioritize and organize tasks; coordinate and plan assignments or projects.
Knowledge of library mission, basic local library policies and procedures.
Knowledge of departments and services of the library, also library personnel and hierarchy
Knowledge of libraryís circulation system and public access catalog
Knowledge of libraryís participation in consortiums, networks, or other resource-sharing organizations
Ability to understand and demonstrate customer service philosophy
Ability to identify business problems and implement approved methods and procedures.
Ability to manage and supervise subordinate staff.
Knowledge of appropriate methods and techniques for materials processing, storage and preservation
Familiarity with interlibrary loan procedures and policies
Familiarity with the ethics and values of the profession, including an understanding of the Library Bill of Rights, the ALA Code of Ethics, freedom of information, confidentiality of library records, and privacy issues
Ability to introduce users to all library services and equipment, and provide advanced instruction if needed
Knowledge of cataloging and classification.
Knowledge of literature appropriate to a specific division: such as children, adult, media, reference, etc.
Familiarity with readerís advisory issues and resources
Knowledge of new developments in library services and products through reading and networking
Ability to handle multiple tasks at one time
Knowledge of database operating systems and procedures

WORK ENVIRONMENT:

May be exposed to dust, book mold and mildew, fluctuations in inside temperatures and electro-magnetic radiation as in computer screens.

REQUIRED QUALIFICATIONS:

High School graduate plus minimum of five years of experience demonstrating practical knowledge of library functions, services, terminology, techniques, procedures, and standard tools; or an LTA certificate or completion of a four (4) year degree from an accredited college and some library experience.

**The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.**

This description replaces job descriptions for Circulation Librarian, Branch Librarian I, Branch Librarian II, and Cataloger

TITLE: Librarian I GRADE: 6

DEPARTMENT: Library DATE: 5/15/14

GENERAL DESCRIPTION:

Entry level professional position. Works under the general supervision of the Reference Librarian. Assists in providing reference services, outreach programs and interlibrary loans. Performs professional library services in assisting library patrons in the selection and use of both electronic and physical library materials.

ESSENTIAL JOB FUNCTIONS:

Receives oral or written directions from reference librarian or Library Administration
Plans work according to established library procedures
Establishes task priorities within work unit
Assists in near term and long range planning
Develops research materials through selection and purchase of books and materials
Assist with updating library website and social media sites
Prepares statistical reports as requested
Opens and closes library building according to security procedures
Assists with all library circulation functions as needed
Provides instruction on technology skills
Provides bibliographic instruction for print and electronic resources
Design library displays to promote reading
Contributes to brochures, newsletters and booklets that publicize library services and resources
Performs readers advisory services

ADDITIONAL JOB FUNCTIONS:

Examines professional publications and other sources for selection of books, periodicals and other materials
Attends meetings and participates in professional library organizations
Assumes responsibility for reference services in absence of Reference Librarian

KNOWLEDGE, SKILLS AND ABILITIES

Ability to apply principles of library science to solve practical problems
Ability to prepare and deliver reports of library services both orally and in writing
Working knowledge of computer applications
Ability to work effectively with library staff and patrons
Ability to understand and use the library services provide by our integrated library systems
Knowledge of basic research materials; substantial interpersonal skills; considerable oral and written communication skills

Work Environment

Work is performed under the supervision of a Librarian II or designee in a public service or office setting which is subject to interruptions and background noise. Performs varied functions requiring judgment to ensure compliance with applicable departmental and town policies, procedures and methods.

May be exposed to dust, book mold and mildew, fluctuations in inside temperatures and electro-magnetic radiation as in computer screens.

Required Qualifications

Masterís Degree in Library Science from an accredited college; or comparable four-year degree from an accredited college combined with three yearsí professional experience in a public library setting.

**The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.**

TITLE: Librarian II - Reference Librarian/Cultural Assets Manager GRADE: 7

DEPARTMENT: Library DATE: 5/15/14

GENERAL DESCRIPTION:

Works under the general supervision of the Library Director. Plans, organizes, and supervises the services and activities of the reference services division, including reference, community outreach programs and interlibrary loans and overseeing the management of East Hartfordís cultural assets.

Independently performs a full range of duties involving the interpretation, conservation and exhibition of small and major historical museum collections. Performs professional library services in assisting library patrons in the selection and use of library materials.

ESSENTIAL JOB FUNCTIONS:

Receives oral or written directions from the Library Director.

Plans work according to established library schedule or standard procedures.

Establishes tasks priorities within working unit.

Assigns regular and daily tasks to library assistants and clerks.

Assists in near term and long range planning of library services.

Develops reading, reference, and research materials through selection and purchase of books, materials and equipment.

Maintains reference collections, periodicals, and coordinates activities with branch librarians to assure currency of materials.

Coordinates interlibrary loan program.

Promotes interest in library as a community resource by visiting and speaking to school, civic, cultural and social organizations.

Oversees and prepares materials to promote library services.

Plans and organizes special programs involving the use of library resources.

Prepares brochures, new releases, bulletins, posters and other public relations materials to promote library services

Recommends the employment, promotion and retention of employees within division.

Regularly evaluates performance of staff members.

Provides supervision and training to professional staff, library assistants, clerks, and part-time employees.

Prepares statistical and narrative reports of some complexity for the Director.

Recommends policy changes to the Director.

Opens and closes library building according to security procedures.

Reports achievement of goals to Director

Performs research required for exhibition of cultural assets such as preparation of bibliographies or compilation of biographical information

Abstracts or summarizes historical sources materials relating to museum collections or exhibits; determines need for restoration work and prioritizes work, monitoring progress of contractors or preservation specialists engaged in repair or restoration of historic structures and museum artifacts;

Accessions, registers and catalogs collection items and new acquisitions; organizes public educational programs such as school trips, tours, lectures and workshops to facilitate the public understanding of the collections;

Prepares correspondence to interested groups and individuals concerning collections or exhibits; speaks before groups concerning museum and its collection;

Identifies private and public sector grants and prepare grant applications for funding; seeks out individual sponsorships;

Completes and maintains inventory of historical property and equipment; maintains master log and other computer record systems;

Plans, designs and oversees collection exhibits;

Assists in the development of brochures, newsletter, guides and publications; leads fundraising efforts by writing articles and publicity materials or attending civic meetings; oversees the creation and maintenance of the Cultural Assets Website;

Establishes working relationships with funding sources, community groups, business community, government officials, and donors; networks throughout the local region to build up contacts to share information and resources and possible cost sharing partnerships and multi site exhibitions and events;

Performs related work as required.

ADDITIONAL JOB FUNCTIONS:

Assumes responsibility for direction of the library in the absence of the Assistant Director and Director.

Examines professional publications and other sources for selection of books, periodicals, and other materials.

Attends meetings and participates in professional library organizations.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to apply principles of library science to solve practical problems in situations where only limited standardization exists.
Ability to prepare and deliver brief, concise and attractive reports of library services and facilities both orally and in writing.
A working knowledge of computer applications for library services desirable.
Ability to work effectively with library staff and library patrons.
Ability to relate to students.
Ability to understand and implement modern automated library procedures including Connect circulation and bib maintenance, Internet, on-line and stand-alone CD-ROM products and databases, Request, OCLC products, E-Mail, WP5i, and PC applications.
Considerable knowledge of American history with particular reference to social, cultural and technological trends as reflected in museum collections and themes;
Considerable knowledge of methods used in cataloging, preservation, restoration and storage of historic collections;
Knowledge of basic research materials; substantial interpersonal skills; considerable oral and written communications skills;
Considerable ability to perform historic research;
Considerable ability to prepare exhibits of museum collections; ability to utilize computer software;

PHYSICAL AND MENTAL EFFORT, AND ENVIRONMENTAL CONDITIONS:

Works in office setting subject to continuous interruptions and background noise.

Includes exposure to video display terminals on a daily basis.
Ability to operate equipment requiring eye and hand coordination and mechanical aptitude.

JOB QUALIFICATIONS

Masterís Degree in Library Science from an accredited college, and three years of progressively responsible public Library experience.

LICENSING REQUIREMENTS:

None

**The above tasks and responsibilities are illustrative only. The description does not include every task or responsibility.**

TITLE: Librarian II ñ Childrenís Librarian GRADE: 7

DEPARTMENT: Library DATE: 5/15/14

GENERAL DESCRIPTION:

Works under the general supervision of the Library Director. Plans, organizes, and supervises library program for pre-school, elementary, and young adult library users. Performs professional library services in assisting library patrons in the selection and use of library materials.

ESSENTIAL JOB FUNCTIONS:

Receives oral or written directions from the Library Director.

Plans and organizes work according to season of year, special events, and regular library schedule.

Assigns work to library technical assistants, clerks and support staff.

Develops and conducts programs for children and young adults to encourage reading, viewing and listening skills, and to use library facilities and materials.

Examines professional publications and other sources for selection of books, periodicals, and related materials.

Helps build collection of books, periodicals, and communication materials through consultation with Director, staff members, and independent selection.

Assembles and arranges displays of books and other materials.

Oversees the transfer of information in processing circulation, registrations, overdues and billings.

Develops brochures, booklets, and newsletters to publicize the services and resources of the library.

Prepares reading lists for school and community distribution

Provides training and supervision to library assistants, clerks, and volunteers.

Participates in the selections and evaluation of library support staff.

Opens and closes library building according to security procedures.

Prepares regular narrative and statistical reports for the Director.

Reports goals achieved to the Director.

ADDITIONAL JOB FUNCTIONS:

Organizes programs and activities with school librarians, teachers, parentís groups, and community organizations.
Conducts story-telling programs for pre-school children.
Arranges programs using volunteers, artists, and others.
Assumes responsibility for library in absence of Director and Assistant Director.
Attends meetings and participates in professional library organizations.
Performs general library work as needed.

KNOWLEDGE, SKILLS, AND ABILITIES:

Artistic skills used in creating posters, displays, etc. highly desirable.
Ability to relate and interact with school and cultural organizations needed.
Ability to prepare and deliver brief, concise and attractive reports of library services and facilities both orally and in writing.
Ability to work effectively with library staff and patrons.
Ability to understand and implement modern automated library procedures including Connect circulation and bib maintenance, Internet, on-line and stand-alone CD-ROM products and databases, Request, OCLC products, E-Mail, WP5i, PC applications, Kids Cat, and Macintosh computer.

PHYSICAL AND MENTAL EFFORT, AND ENVIRONMENTAL CONDITIONS:

Works in office setting subject to continuous interruptions and background noise.

Includes exposure to video display terminals on a daily basis.
Ability to operate equipment requiring eye and hand coordination and mechanical aptitude.

JOB QUALIFICATIONS

Masterís Degree in Library Science from an accredited college, including course work in specialty and three years of library experience, including one year of supervisory experience, or equivalent experience.

LICENSING REQUIREMENTS:

None

The above tasks and responsibilities are illustrative only. The description does not include every task or

responsibility.

TITLE: Librarian III - Assistant Library Director GRADE: 108

DEPARTMENT: Library DATE: 5/15/14

GENERAL DESCRIPTION:

This is very responsible administrative work involving assisting in the direction of the library and supervising all major divisions of library services, including adult/young adult services, technical services and children's services.

Work involves the responsibility for assisting the Library Director in the day-to-day management of the library. Duties include policy recommendations and assisting in all aspects of library systems management. This position also has the responsibility for making difficult library technical and administrative decisions. The work requires that the employee have considerable knowledge, skill and ability in every phase of the public library field.

SUPERVISION RECEIVED:

Works under the direction of the Library Director.

SUPERVISION EXERCISED:

Supervises all library personnel in the absence of the Library Director and provides day-to-day direction and guidance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assists in planning and directing the goals, objectives and operations of the Town's library.
Gathers and analyzes information on the effectiveness and efficiency of the library and recommends operating policies and procedures.
Assists in the supervision of subordinate professional and clerical employees. Supplements employee training and the administration of personnel policies. Reviews and conducts employee performance evaluations. Schedules staff. Processes the payroll.
Supervises the entire book processing operation. Coordinates the acquisition of new material. Organizes book sales. Develops Grant proposals. Inspects books set aside for discard by other Librarians.
Maintains daily contact with staff regarding systems operations problems. Troubleshoots system equipment problems and provides guidance to system users. Conducts classes on library procedures for both staff and the public.
Develops adult and childrenís programs. Responsible for public relations, promoting library activities, including displays and media releases. Participates in library programs, such as reading stories to children.
Serves as the Library Director in the Director's absence.
Assists director in preparation of annual budget.
Maintains branch collections. Investigates ways to improve library services to the physically challenged and visually or hearing impaired patrons.

KNOWLEDGE, SKILLS AND ABILITIES:

Considerable knowledge of the principles and practices of public library administration.
Considerable knowledge of computer technology as it relates to public library functions.
Considerable ability in oral and written communications.
Considerable ability to administer the activities of a public library system and to supervise the work of others.
Considerable ability to establish and maintain effective working relationships with superiors, coworkers, associates, officials of other agencies and the general public.

QUALIFICATIONS:

A master's degree in library science from an American Library Association accredited college or university, plus four years of progressively responsible library administration experience including at least one year in a supervisory capacity.

SPECIAL REQUIREMENTS:

Must have a valid Connecticut driver's license.

TOOLS AND EQUIPMENT USED:

Library computer system; personal computer, including word processing and database management software; calculator; copy and fax machine; phone; automobile.

PHYSICAL AND MENTAL DEMANDS:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employee must be able to read, analyze and interpret technical material and to effectively communicate with individuals and groups. This position requires the ability to solve practical problems and to apply technical principles and to deal with a variety of concrete variables.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job duties are generally performed in an office environment with few, if any, disagreeable conditions. The noise level in the work environment is generally quiet.

GENERAL GUIDELINES:

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

OPPORTUNITY FOR COUNCILLORS TO DIRECT QUESTIONS TO THE ADMINISTRATION

Anita Morrison (1) would like to know how the savings that occur through the installation of solar panels at East Hartford Public School buildings factor into the townís and Board of Educationís budget; and (2) suggested that there be a police presence at the Farmersí Market that will be held at the Towne Green on Main Street.

Esther Clarke inquired on the progress of the East Hartford Golf Courseís application for a liquor license.

Pat Harmon asked when the town will start spraying for mosquito control.

Barbara Rossi reminded all of the Memorial Day celebrations starting on Sunday, May 25^th at Bicentennial Park and Monday, May 26^th with the Memorial Day Parade.

OPPORTUNITY FOR RESIDENTS TO SPEAK

None

ADJOURNMENT

MOTION By Esther Clarke

seconded by Bill Horan

to adjourn (9:10 p.m.).

Motion carried 8/0.

The Chair announced that the next meeting of the Town Council would be on June 3^rd.

Attest________________________________

Angela M. Attenello

TOWN COUNCIL CLERK