Beautification Commission
Thursday, November 5, 2009
Present: Pat Sirois; Helen Boardman; Pat Byrnes; Marylee Hickey
Sue Kickery; Mary Mourey; Betty Russell; Tony Russo
Also Present: Roger Moss, Director/Park and Recreation
Bill Taylor, Director/Public Works
Absent: Dolores Kehoe
Bonnie Nichols, Director/Inspections and Permits
Call to order:
Chair Sirois called the meeting of the Beautification Commission to order at 7:20 p.m.
Acceptance of minutes of October 1, 2009
Betty Russell made a motion to accept the minutes of the October 1, 2009 meeting. Seconded by Mary Mourey. Approved.
Opportunity for citizens to speak: No report at this time.
Financial Report:
Mary Mourey reported the general budget has a balance of $7832.61. Remembrance Fund balance is $520.96.
Communications: None.
Chair's report:
Chair Sirois reported that a telephone poll was taken for a Community Pride Award. Members came to a consensus on 860 Main Street. Chair Sirois will present the award at the November 24, 2009 Town Council meeting.
Tree Warden's Report:
The report was distributed and Bill Taylor stated his department is investigating who took down the 9 trees on Colby Drive.
Old Business:
A. Holiday Fest
1. Counting brochures for town schools – 11/18 4 p.m. EHCCC
Any available Commissioner will meet at the Cultural Center to count brochures for the elementary schools.
2. Distribution of posters for Holiday Fest
Chair Sirois reported she is having 100 posters printed and 35 sheets for buttons. She will make 400 buttons to sell. Chair Sirois will make a distribution sheet as to the areas the posters will be placed and who will be responsible for distributing them.
The cover to the brochure has been emailed to Roger Moss. She will be meeting with Roger on Tuesday, November 10 to complete the brochure. There are additional events this year and Chair Sirois reviewed the various events being planned. Discussion was held as to the color of ink and paper. Roger will work with Chair Sirois and make the decision.
3. Approval to spend monies for Holiday Fest (no December meeting)
Mary Mourey made a motion to spend monies for Holiday Fest not to exceed $1000. Seconded by Pat Byrnes. Approved.
B. Evergreen cuttings in barrels
Discussion was held by the Commissioners. Tony Russo will check pricing and availability.
Sue Kickery will contact Dzen Tree Farm to see if they have evergreen cuttings available.
New Business
A. Meeting dates – 2010
Chair Sirois stated that it is necessary to have a February meeting for the Beautification Commission to begin planning for the upcoming spring. It was decided that there will be a February 4, 2010 meeting.
Helen Boardman made a motion to approve the 2010 meeting dates to include February 4, 2010. Seconded by Mary Mourey. Approved.
The clerk will submit the memo to Sharon Miller, Town Clerk.
Other Business
Chair Sirois stated that we have no envelopes in reserve. She will be ordering 500 envelopes and 1 ream of letterhead.
Betty Russell made a motion to approve the expenditure to purchase envelopes and letterhead for the Beautification Commission. Seconded by Pat Byrnes. Approved.
Commissioners will meet on November 22 at noon to decorate the kiosk at Alumni Park.
Concerns of the Commission:
Discussion was held on the condition of 3 properties on Brewer Street.
- furniture on front lawn
- toys and children’s tricycles
- motorcycles, cars parked on front lawns
The clerk will inform Bonnie Nichols
Payment of Bills:
Theresa Godreau (clerk) $ 75.00
Pat Byrnes made the motion to pay the bills as submitted. Seconded by Betty Russell. Approved.
Adjournment:
There being no further business, Marylee Hickey made a motion to adjourn the meeting at 8:40 p.m. Seconded by Helen Boardman. Approved.
The next meeting of the Commission will be February 4, 2010 in Building Department Conference Room at 7:15 p.m.
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