The weekly meeting of the Board of Selectmen was held on Monday evening, July 14, 2003 at 7:30 p.m.
Present: James M. Hardy, Chairman; David L. Walsh
George Samia, Interim Executive Secretary
Karen Grabau, Adm. Assistant
John Stuebing, Town Counsel
Not Present: Eric W. Greene, Clerk
Mr. Hardy explained that Mr. Greene was unable to be present tonight as he was at Southeastern Regional for contract negotiations. Mr. Hardy appointed Mr. Walsh as Clerk pro-tem for the evening.
Appointment
Joanne Erickson, a member of the Friends of East Bridgewater Theater Arts explained that during their recent fund raising project East Bridgewater Savings Bank had offered to match all funds that the group raised. Through their combined efforts, they were able to replace the sound system at the high school.
Mrs. Erickson introduced Mr. Joseph Petrocelli and Mrs. Tina Butler from East Bridgewater Savings Bank and presented them with a lucite plaque to be displayed at the Bank and showed the plaque that will be placed at the High School Auditorium.
Mr. Hardy added his appreciation and thanked the Savings Bank for their contributions to many town organizations.
M/Walsh, s/Hardy, a unanimous vote, move to approve the minutes of the June 30, 2003 meeting.
M/Walsh, s/Hardy, a unanimous vote, move to approve the request of Michael Smith of Life Quest Community Church for use of the Town Common on august 2, 2003 for a Family Fun Fair for the community.
M/Walsh, s/Hardy, a unanimous vote, move to approve the following list of Election Workers submitted by the Republican Town committee and approved by the Board of Registrars:
Margaret Alexander James Havens
Steven Belcher Rena Havens
Maryann Boyle MariJo Martin
George R. Braddock Lois Nelson
Jean Braddock Rich. O'Flaherty
Catherine Connors Charles Repeta Jr.
Diane Domer Joe Sprunk
Robert Duprey Ester Tucker
Beverly Fanning Clarence Willard
M/Walsh, s/Hardy, a unanimous vote, move to approve the reappointment of Beverly Fanning as a member of the Registrars of Voters for the period of July 1, 2003 to June 30, 2006.
M/Walsh, s/Hardy, a unanimous vote, move to approve the reappointment of James Smith as a member of the Group Insurance Advisory Committee (Rep. NAGE - trades) for the period of July 1, 2003 to June 30, 2004.
M/Walsh, s/Hardy, a unanimous vote, move to approve the reappointment of Steven Elman as a Constable (Pays Own Bond) for the period of July 1, 2003 to June 30, 2006.
Board of Selectmen -2- July 14, 2003
Open Forum
Mark Zewiey, Oregon Street resident, stated that he wanted to know the status of his request for a handicapped parking spot in front of his home. Stated that under US law 151 he is allowed to have a spot. Stated that he had submitted information to Jeanne Bennett and she had told him that she sent the information to the Selectmen's Office.
Mrs. Grabau stated that as she had been on vacation for two weeks, she was not aware of any information sent to office. Would have to look into this tomorrow.
Mr. Zewiey explained his situation. Mr. Hardy stated that he could not comment on the issue until he had the information. Stated that he would get back to Mr. Zewiey as soon as he had all the information in hand.
Atty. Stuebing stated that the Board should wait for all information to be gathered by Mrs. Grabau prior to making any statements.
Mr. Hardy again stated that he would get back to Mr. Zewiey as soon as possible.
Reminders:
Recycling week - July 21 - 25
Board vacancies:
Finance Committee to fill vacancy
Mr. Hardy welcomed Mr. Samia to his first meeting as Interim Executive Secretary.
Executive Secretary Report
Mr. Samia stated that he had cleared up several outstanding legal bills after discussion with Atty. Stuebing.
Mr. Hardy offered the Boards appreciation to Cathy Johnson for her coverage of the office during Mrs. Grabau's vacation.
Board Discussion
Mr. Hardy noted that a letter had been received from the Town Clerk relative to committees which were no longer active and should be disbanded, i.e. Economic Development And Industrial Corp, Recreation Commission and Senior Center Building Committee. Noted that relative to the Senior Center committee that the original article specified a certain area for the center and there would need to be a new committee formed with different wording. Suggested that a new article be drafted for the fall town meeting with language for "town owned land" which would not limit the committee to one specific area.
M/Walsh, s/Hardy, a unanimous vote, move to approve the request of the Town Clerk and disband the Economic Development and Industrial Corp, Recreation Commission and Senior Center Building Committee as they are no longer active.
Board held a discussion on the job description for Town Administrator. Mr. Hardy noted that he felt that the job descriptions for Needham, West Boylston and Westwood contained elements that could be incorporated into our job description. Noted elements he would like to see in town's job description; noted steps for budget process duties, which he felt should be incorporated into job description. Felt that a clear set of steps or an outline of duties would assist in the evaluation process.
Board of Selectmen -3- July 14, 2003
Mr. Walsh agreed that the Needham job description had several components that he would like to see in job description. Felt that the job description should define the duties, key target areas and should specify whether the duties are defined by by-law, state law, town meeting vote, etc.
After further discussion, the Board agreed that each member should submit an outline of a job description and opening statement, for the July 28 meeting and submit this to the office for inclusion in the packets by July 25.
Mr. Hardy requested Mrs. Grabau to prepare a schedule for Town Meeting with a proposed date of September 29 for the next meeting. Also requested that she check with Town Clerk and Town Moderator to see if this date is okay with them.
Board discussed setting the date of September 8 for the Town Administrator Job Description to be completed.
Correspondence:
1. 1. Letter from School Committee inviting the Board to meet with them on July 28 to fill the vacancy on the School Committee created by the resignation of John Clifford.
2. 2. Notification on the Cherry Sheet amounts.
M/Walsh, s/Hardy, move to adjourn Open Session and reconvene Executive Session for the purpose of discussing litigation issues, contract issues and negotiations and will not be returning to Open Session.
VOTE: Yes - Hardy, Walsh; a unanimous vote in favor.
Meeting adjourned at 8:20 p.m.
__________________________________Clerk
Board of Selectmen
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