DUXBURY FREE LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES
JULY 21, 2005
Members Present: Theodore Flynn (Chair), Carl Meier, Nancy Delano, James Mandrell, Lynne Walsh
and John Hill
Staff Present: Elaine Winquist (Director), Nancy Denman (Assistant Director), David Murphy
(Assistant Director), Rose Hickey and Deborah Killory (Administrative Assistant)
The meeting was called to order at 7:40 am in the Setter Room at the Duxbury Free Library.
Minutes of previous meeting
The minutes of the June 14, 2005 meeting were presented.
Moved by Mr. Meier, seconded by Ms. Walsh, to approve the minutes of the June 14, 2005 meeting as presented.
Vote: 6 – 0 in favor
Chair’s Report
Mr. Flynn said that all was going well with the library. In response to a question from the director, he outlined the issues relating to the library being addressed by the Town Government Study Committee, which he chairs.
Director’s Report
Ms. Winquist asked that the December meeting be rescheduled. Ms. Walsh suggested that it be scheduled on the day of the Friends staff appreciation breakfast. The director noted that the waterproofing project had been completed and that the industrial vacuum has arrived. She reported that the Ms Snoeyenbos and the YA Bookmarks had entered a float in the 4th of July parade and won third prize. Ms. Snoeyenbos also attended an event at Westwinds Bookshop celebrating the release of the latest Harry Potter book at midnight on July 15. Ms. Winquist attended the first Department Head meeting under Acting Town Manager Richard MacDonald. He asked department heads to begin preparing level services budgets to be presented on August 20.
The director noted that she is now president of OCLN, which will require a major time commitment. She will rely heavily on the four division heads this year.
Department Reports
Reports of the children’s, circulation, reference and technical services departments were distributed. The school social studies reading lists have been updated with much input from Ms. Snoeyenbos.
Friends Report
Mr. Mandrell, as the trustees’ liaison to the Friends of the DFL, reported that the group had no July meeting but will meet in August. They have their new logo and are preparing for their membership mailing in early September; they are exploring the possibility of corporate memberships. The Books on the Beach program is going well.
Library Director’s Goals and Objectives
A draft of the director’s goals and objectives for FY06 was presented to the trustees for approval.
Moved by Mr. Meier, seconded by Mr. Hill, to approve the goals and objectives of the library director as presented.
Vote: 6 – 0 in favor
FY07 Budget
Mr. Flynn suggested that the library make a pitch to restore the full Monday schedule in FY07. Ms. Winquist said that she would like to try to reinstate the position of a full-time systems librarian in the technical services department for the next fiscal year, even if it is necessary to include less materials in the operating budget. She will have a draft of the FY07 budget at the next meeting in September.
Long Range Plan
Mr. Meier reported that the long range plan has been completed and is ready to be mailed. Copies will be sent out to all participants in the process, as well as the superintendent of schools and the building principals. It was suggested that excerpts be published in the Duxbury Clipper, including the mission statement and the service goals, perhaps in an article with interviews.
Moved by Mr. Hill, seconded by Mr. Mandrell, to adjourn the meeting at 8:07 am.
Vote: 6 – 0 in favor
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