Community Preservation Committee Meeting
Thursday, May 14, 2009
The Community Preservation Committee (CPC) held a meeting in the Mural Room, Lower Level of the Town Hall on Thursday, May 14, 2009 beginning at 8:00 a.m. Members present included Chairman Holly Morris, John Bear, Lynne Devnew, Tony Kelso, Brendan Keohan, and Pat Loring. Sarianna Seewald was absent. Also present were Joe Grady, Conservation Administrator and Frank Mangione from Fiscal Advisory Committee.
PUBLIC FORUM
No subject was brought forth.
TARKILN PROJECT
Tag Carpenter, chairman of the Tarkiln Committee updated the CPC on the restoration of the Tarkiln Building. Mr. Carpenter reported that the Town Manager had okayed Debra Durland from Durland Van Voorhis Architects Inc. to assist the Committee to work on bid & design documents for the project and to use the remaining funds in the 2007 Town Meeting article for Tarkiln. Scott Lambiase, Director of Inspectional Services will oversee the project for the Town. Ms. Morris alerted Mr. Carpenter that CPC must approve spending of any money from Community Preservation Fund account so the CPC needs to be kept in the loop as the project goes forward. Mr. Carpenter reported that the Town Manager is recommending there be one Request for Proposal (RFP) for the project; however the Tarkiln Committee had wanted to split out the
tasks into three RFPs for the roof, septic system, and general contractor. Mr. Carpenter asked the CPC for support of the multi-parts. Dr. Devnew volunteered to draft a letter on behalf of the CPC to the Town Manager.
SIGNS/BANNERS
The CPC discussed costs of signs and banners. Ms. Morris was to contact the Director of Inspectional Services regarding any zoning requirements for signs and the School Superintendent for permission to erect a banner on school property for the artificial turf field project.
CONSERVATION RESTRICTION – BERRYBROOK
The CPC signed the conservation restriction for the Berrybrook Field acquired at the 2008 Annual Town Meeting.
COMMUNITY GARDEN – DELANO FARMS PROPERTY
Mr. Grady reported that he is working with Sustainable Duxbury to find a site for a community garden. He asked the CPC to consider the Delano Farms property as a potential site for a community garden and to discuss the subject at a future meeting.
PROJECT UPDATE
War Memorial – Ms. Loring reported that David Cutler agreed to chair the Fundraising Committee.
Grange – Mr. Keohan updated the CPC on progress of project.
OTHER BUSINESS
The CPC discussed summer meeting schedule. Meeting for June 25 is to be cancelled.
Mr. Bear recommended that the Finance Director be invited to the first meeting of September to review CPC finances. A memo to the Town Accountant is to be sent to closeout the O’Neil Farm account.
Mr. Bear recommended that in August the CPC issue a press release to remind residents of the application filing deadline of October 15.
EXECUTIVE SESSION – POTENTIAL LAND ACQUISTIONS
At 9:30 a.m. Mr. Kelso made a motion that was seconded by Ms. Loring to go into executive session.
Motion: to go into executive session to consider the taking, purchase, exchange, lease or value of real property which, if discussed outside of this session could have a detrimental effect on the negotiating position of the governing body.
Vote: A roll call vote was taken: 6– in favor; 0 – opposed. Motion passed.
At 9:45 a.m. Mr. Kelso made a motion that was seconded by Mr. Bear.
Motion: to reconvene into open session.
Vote: A roll call vote was taken: 6 – in favor; 0 – opposed. Motion passed.
ADMINISTRATIVE MATTERS
The CPC signed the invoice for the second phase of the National Historic Place nomination application for the Tarkiln Building.
The CPC reviewed the draft minutes for the meeting on 4/30/2009. Ms. Loring noted a typographical error. Mr. Keohan made a motion that was seconded by Ms. Loring.
Motion: to approve the minutes of the meeting on 4/30/2009 as amended.
Vote: 5 – in favor; 0 – opposed; 1 – abstention (Devnew). Motion passed.
Meeting adjourned at 9:47 a.m.
| 
