Community Preservation Committee Meeting
Thursday, April 16, 2009
The Community Preservation Committee (CPC) held a meeting in the Mural Room, Lower Level of the Town Hall on Thursday, April 16, 2009 beginning at 8:00 a.m. Members present included Chairman Holly Morris, Tony Kelso, Brendan Keohan, Pat Loring and Sarianna Seewald. John Bear and Lynne Devnew were absent. Also present were George Wadsworth from the Planning Board and Joe Grady, Conservation Administrator.
PUBLIC FORUM
No subject was brought forth.
WAR MEMORIAL- BIDDING PROCESS & ASSOCIATED COSTS
Ms. Morris reported that the Town Manager uses a certified public purchasing official to develop the request for proposal (RFP) which is an additional cost for the project. Ms. Morris asked if the CPC would consider funding this cost from its Administrative Account.
Ms. Loring made a motion that was seconded by Mr. Keohan.
Motion: to support using the CPC’s Administrative Account to pay for the RFP process for the War Memorial Restoration project.
Vote: 5 – in favor; 0 – opposed.
Ms. Loring noted that for any future projects this RFP cost should be factored in to the overall cost of a project funding request.
OTHER BUSINESS
The CPC reflected on the outcome of Town Meeting and reviewed how to better educate the residents on the projects that are funded by the Community Preservation Act Fund. Ideas discussed larger signs, banners, and brochures.
PROJECT UPDATE
Housing Update – Mr. Keohan reported on the status of the lease with South Shore Habitat for the Grange project.
Tarkiln – Mr. Grady reported the Tarkiln Committee is considering using the remaining funds in the 2008 Town Meeting article for bid/construction of Tarkiln. Ms. Morris will check with the Town Manger and ask the Tarkiln Committee to come to the next CPC meeting.
ADMINISTRATIVE MATTERS
The CPC reviewed the draft minutes of the meeting on 2/26/2009, 3/14/2009, and 4/2/2009. The CPC postponed action on the minutes for 4/2/2009 since a quorum was not present. Ms. Loring made a motion that was seconded by Mr. Kelso.
Motion: to approve the minutes of the meeting on 2/26/2009 as drafted.
Vote: 5 – in favor; 0 – opposed. Motion passed.
Ms. Loring made a motion that was seconded by Ms. Seewald.
Motion: to approve the minutes of the meeting on 3/14/2009.
Vote: 5 – in favor; 0 – opposed. Motion passed.
Meeting adjourned at 9:15 a.m.
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