Community Preservation Committee Meeting
Thursday, December 4, 2003
The Community Preservation Committee (CPC) held a meeting in the Mural Room, Lower Level of the Town Hall beginning at 8:00 a.m. Members present included Chairman Holly Morris, Diane Bartlett, Jody Hall, Tony Kelso, Pat Loring and Arthur Vautrain. George Wadsworth was absent. Joe Grady, Conservation Administrator and Christine Stickney, Planning Director were also present.
PUBLIC FORUM
No subject was brought forth.
GIS PROPOSAL
Ms. Stickney reported that the request for funding may be revised because the School Department may fund the base map since it needs a digitized map for bus routes. The new funding request would be for digitizing specific data layers. Ms. Loring reported she reviewed the Community Preservation Act (CPA) and funding for the proposal could not be taken out of the administrative fund but would need to be voted at Town Meeting. The Community would reserve an article space on the Annual Town Meeting warrant. Ms. Stickney would revise the proposal and identify the data layers and the estimated cost for each layer.
WRIGHT BUILDING PROPOSAL
Ms. Morris reported the Town has received 16 proposals and that she has contacted the Town Manager regarding the review committee. The Committee designated Tony Kelso to be on the review committee.
SCHEDULE A-4
The Town Accountant, Sheryl Strother and the Deputy Assessor, Dick Finnegan reviewed with the Committee the schedule A-4 form, which reports the revenues and appropriations of the CPA Fund to the Department of Revenue. After the discussion the Committee signed the form.
DELANO PROPERTY
Betsy Sullivan, Chairman of the Board of Selectmen and Beverly Walters from the Housing Authority were present for the discussion on the Delano property.
The Committee reviewed a letter from Town Counsel dated 12/1/03 and discussed whether the site plan for the property should be an 81X Plan or a definitive subdivision plan. Ms. Stickney explained the differences between the two plans. Mr. Grady recommended the 3 separate use areas could be defined with concrete bounds Ms. Loring made a motion that was seconded by Ms. Hall.
Motion: the CPC endorses the use of the 81X plan to define the three uses of housing, open space, and water on the Delano property and to designate Joe Grady to get the plan drawn.
After some discussion Ms. Loring amended the motion to include the cost of the plan and cost of installation of bounds. Mr. Vautrain seconded the amended motion.
Amended Motion: the CPC endorses the use of the 81X plan to define the three uses of housing, open space, and water on the Delano property and to designate Joe Grady to get the plan drawn and to authorize the spending of up to $5,000 from the administrative expenses for the plan and property bounds.
Vote: 6 - in favor; 0 - opposed. Motion passed.
The Committee discussed the heating and utilities bill for the existing dwelling. Mr. Grady reported that the Town Meeting appropriation for the Delano purchase has been depleted. He asked if the house should be drained or could bills be paid from the administrative expenses until the house is occupied. The Committee discussed with Ms. Walters how soon the Housing Authority could get an occupant for the dwelling. Mr. Vautrain made a motion that was seconded by Ms. Loring.
Motion: that the heat and utilities bills are reasonable expenses to be paid from the administrative costs in order to keep the house in proper condition until it can be occupied.
Vote: 6 - in favor; 0 - opposed. Motion passed.
The Committee discussed the second unit of housing and the result of the Special Town Meeting. It was determined that any further discussion should wait until the Housing Authority brings forward a proposal.
CHAPTER 61A - NOTICE OF INTENT TO SELL (PHALEN, NORTH ST.)
The Committee reviewed the notice of intent to sell for the Phalen properties off North St. Ms. Loring made a motion that was seconded by Mr. Vautrain.
Motion: The CPC recommends that the Board of Selectmen not exercise the town's right of first refusal under Chapter 61 on the Phalen properties.
Vote: 5 - in favor; 0- opposed. Motion passed.
Ms. Hall left the meeting at 9:50 a.m. prior to the vote.
ADMINISTRATIVE MATTERS
The Committee reviewed the draft minutes of the meetings for 11/13/03 and 11/24/03. Ms. Loring made a motion that was seconded by Mr. Vautrain.
Motion: to approve the minutes of the meeting on 11/13/03 as written.
Vote: 5 – in favor; 0 – opposed. Motion passed.
Ms. Loring made a motion that was seconded by Mr. Vautrain.
Motion: To approve the minutes of the meeting on 11/24/03 as written.
Vote: 5 - in favor; 0 - opposed. Motion passed.
The Committee signed bills (legal, office supplies, postage).
Meeting adjourned at 10:00 a.m.
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