Town of Derry
Town Council Budget Review April 18, 2009
Derry Municipal Center 8:30 am – 4:00pm
Staff Present: Town Clerk – Denise Neale, Public Works – Mike Fowler, Parks & Recreation – Eric Bodenrader, Hwy Garage – Paul Noe, Transfer Station – Joanne Cornetta, Water/Wastewater – Tom Carrier, Sharon Trenholm, Cable – Barbara Ellingwood and Chris
Finance -Frank Childs, Janice Mobsby and Mark Fleischer, Town Administrator Stenhouse and Town Clerk Denise Neale-recording
Roll Call: Chairman Metts, Councilors Wetherbee, Carney, Coyle, Chirichiello, Carney and
Councilor Fairbanks
Notice of Fire Exits & Handicap Access, turn off cell phones and pagers
Town Clerk
Denise Neale gave a brief explanation of the offices duties.
Motion by, Councilor Coyle to increase revenue #035044 Civil Forfeitures by $3000, seconded by Councilor Fairbanks Vote: 7-0-0
Motion by, Councilor Coyle to reduce Item#110 Permanent Position by $2000 seconded by Councilor Chirichiello 4 – 3 – 0 (Wetherbee, Carney and Metts)
Motion by, Councilor Coyle to reduce Item# 130 Election Position by $800 seconded by Councilor Benson Vote: 7-0-0
Frank Childs explained that $2500 of this line Item #550 Printing had been placed in the Town Administrator optional budget so that the actual line is only $7500.
Motion by, Councilor Carney to reduce Item#550 Printing by $10,000 seconded by Councilor Fairbanks Vote: 5-2-0 (Coyle, Metts)
Councilor Carney moved the Town Clerks bottom line of $96,948.00, seconded by Councilor Benson Vote: 7-0-0
Elections
Denise Neale explained the decrease in this budget and the fact that a “Special Election” was not included.
Councilors asked questions regarding the possible second “Special Election” that would take place in FY10.
Motion by, Chairman Metts to Increase the Election budget by $4000 for “Special Election” in FY10 seconded by Councilor Carney Vote: 4-3-0 (Coyle, Chirichiello and Benson)
Motion by, Councilor Chirichiello to decrease Item #690 Other Non Capital by $1000, seconded by Councilor Fairbanks Vote: 4-3-0 (Wetherbee, Carney and Metts)
Councilor Benson moved the Elections bottom line of $36,537.00 seconded by Councilor Fairbanks Vote: 4-3-0 (Coyle, Chirichiello, Benson)
Public Works
Mike Fowler explained all the departments within his budget the increase and their effects on this group of budgets. Some increases are due to an increase of fees for materials. There are no major purchases.
Highway Dept
Revenue is from the State of NH Block Grants.
Motion by, Councilor Coyle to increase the revenue line #033530 by $5000.00 Highway Block Grant seconded by Councilor Fairbanks Vote 1-6-0 (Wetherbee, Fairbanks, Carney, Chirichiello, Benson and Metts) Failed
Council discussion was in regards to the effect of increasing this line.
Motion by, Councilor Wetherbee to reduce revenue #034016 by $10,000.00 seconded by Councilor Benson. Vote: 5-2-0 (Coyle and Chirichiello)
Councilor Benson wanted to review line 500 misc revenues.
Mike Fowler stated that it was for salt and salt/sand mix that is provided to the Schools, Pinkerton Academy and Parkland Medical Center. The decrease is due to no longer providing Parkland Medical Center with the salt/sand mix as it has caused operational issues.
Town Administrator Stenhouse stated that the town maybe going to continue this service.
Councilor Carney asked to flag this line because there isn’t additional costs being charged to Parkland Medical and also have Mike Fowler come back with these additional costs.
Motion by, Councilor Chirichiello to increase revenue line #035063 by $10,000.00 seconded by Councilor Coyle. Vote: 6-1-0 (Fairbanks)
Motion by, Councilor Benson to decrease Item#120 Temporary Position by $6000.00, seconded by Councilor Chirichiello Vote: 6-1-0 (Coyle)
Motion by: Councilor Benson to decrease Item#140 Overtime by $14,000 seconded by Councilor Chirichiello Vote: 6-1-0 (Metts)
Motion by: Councilor Chirichiello to decrease Item#410 Electricity by $4000 seconded by Councilor Coyle.
Councilor Chirichiello withdrew his motion.
Item #410 Electricity – Flagged for all departments
Motion by: Councilor Coyle to reduce Item#430 HWY Repairs & Maintenance by $25,000 seconded by Councilor Fairbanks. Vote: 6-1-0 (Metts)
Item#636 Diesel Fuel – Flagged
Motion by: Councilor Fairbanks to reduce Item #730 Other improvements to $75,000 seconded by Councilor Benson Vote: 6-1-0 (Carney)
Frank Childs informed the Council that $60,000 of this line item is in the Town Administrators
optional budget.
Motion by: Councilor Coyle to increase Item #960 by $15,000 and establish a Capital Reserve Fund for future sidewalks, second by Councilor Fairbanks. Vote: 6-1-0 (Chirichiello)
Councilor Wetherbee moved the Highway bottom line of $3,790,439 pending flagged items seconded by Councilor Fairbanks Vote: 7-0-0
Building & Grounds
Mike Fowler gave highlights of revenue and town buildings. He also stated that DPL windows replacement was in this budget.
Councilors asked various questions regarding town buildings and occupants
Council discussed charging the SNH Health Network for office space in the Municipal Center.
Questioned cost of maintenance and utilities of the Adams Memorial Building and Councilor Coyle suggested looking for someone to rent for $1.00 and maintain the building.
Item#410 Electricity – flagged
Motion by, Councilor Coyle to reduce Item#410 Electricity by $10,000 seconded by Councilor Carney Vote: 7-0-0
Motion by, Councilor Chirichiello to reduce Item#140 OT by $1000, seconded by Councilor Coyle Vote: 7-0-0
Item #200 – flagged for explanation of increase.
Motion by, Councilor Carney to reduce Item #720 by $60,000, seconded by Councilor Chirichiello
Councilor Benson preferred to reduce Item #720 by $45,000.
Discussion continued on this line item #720.
On Councilor Carney’s motion Councilor Chirichiello withdrew his second.
Re-seconded by Councilor Coyle. Councilor Coyle withdrew his second on Councilor Carney’s motion.
Motion by Councilor Benson to add $45,000 to Revenue and transfer $45,000 from the Derry Public Library also to reduce Item#720 by $15,000 seconded by Councilor Carney
Vote: 7-0-0
Councilor Carney moved the Building and Grounds bottom line of $727,650 pending flagged items seconded by Councilor Coyle. Vote: 7-0-0
Cemetery
Mike Fowler explained the how the revenues within the Cemetery are made through Trust Funds,
Lot sales, openings and perpetual care
Motion by: Councilor Benson to reduce Item#140 OT by $1,400 seconded by Council Fairbanks Vote: 7-0-0
Motion by: Councilor Benson to reduce Item#690 by $6,600 seconded by Councilor Fairbanks Vote: 6-1-0 (Metts)
Motion by: Councilor Benson to reduce Item#120 Temp positions by $2750 seconded by Councilor Chirichiello Vote: 6-1-0 (Carney)
Motion by: Councilor Coyle on Item #960 increase by $3,300Transfer and establish a Capital Reserve fund for a zero turn lawnmower seconded by Councilor Carney.
Second withdrawn by Councilor Carney. Re-seconded by Chairman Metts Vote: 2-5-0 Chirichiello, Benson, Wetherbee, Fairbanks and Coyle) Failed
Councilor Fairbanks moved the Cemetery bottom line of $192,211 seconded by Councilor Carney
Vote: 7-0-0
Code Enforcement
Mike Fowler gave a briefing on the decrease in Revenues in these departments.
Council discussed revenues in building permits.
Frank Childs stated that in the Optional Budget there is an elimination of $68,000 due to a retirement of a full-time employee that will be replaced with a part-time 20hr per wk employee.
Councilor Coyle moved to go into Non-Public under 91A:3,2-A seconded by Councilor Fairbanks Vote: 7-0-0
Councilor Fairbanks requested that Mike Fowler maintain a vehicle usage log for his department.
Motion by, Councilor Benson to reduce Item #110 Permanent positions by $68,166 with related line items, then flag Item #110 to be revisited seconded by Councilor Coyle
Vote: 7-0-0
Councilor Coyle moved the Code Enforcement bottom line of $359,460 pending flagged items seconded by Councilor Fairbanks Vote: 7-0-0
Recreation
Mike Fowler and Eric Bodenrader were present for questions regarding this department.
There was discussion on the $4M bond for a new Recreation building but they have contingencies for repair of the building. Discussed upgrade costs.
Motion by, Councilor Chirichiello to remove from revenue the $4M bond seconded by Councilor Coyle Vote 6-1-0 (Coyle)
Motion by: Councilor Coyle to reduce line Item#120 Temporary positions by $4,000 seconded by Councilor Fairbanks Vote: 6-0-1 (Fairbanks)
Motion by Councilor Benson to reduce line Item #140 OT by $1,600 seconded by Councilor Fairbanks Vote: 7-0-0
Discussion on #390 questioned if it they could look into to getting sponsorship for the concerts.
Motion by Councilor Coyle to reduce line Item #390 by $2,000 seconded by Councilor Chirichiello
Amended to remove $7,000 Vote: 7-0-0
Councilor Fairbanks moved the Recreation bottom line of $574,425 seconded by Councilor
Vote: 7-0-0
Parks
Capital items in this budget are the continuation of the retaining wall at Hood Park and a Pavilion at Humphrey.
Motion by: Councilor Benson reduce Item #140 OT by $4,000 seconded by Councilor Carney Vote: 7-0-0
Motion by: Councilor Coyle reduce Item #610 General Supplies by $1,000 seconded by Councilor Fairbanks Vote: 7-0-0
Motion by: Councilor Coyle reduce Item #630 Maintenance & Repair Supplies by $4,000 seconded by Councilor Fairbanks Vote: 7-0-0
Motion by: Councilor Chirichiello reduce Item #690 Other Non Capital by $1,500 seconded by Councilor Fairbanks Vote: 7-0-0
Motion by: Councilor Carney reduce Item #710 Land & Improvements by $20,000 seconded by Councilor Benson Vote: 7-0-0
Item#720- flagged leave in budget as is, this is a Capital transfer there is no tax effect Councilors in agreement 7-0-0
Motion by: Councilor Coyle to reduce Item #740 Machinery & Equipment by $50,000 seconded by Councilor Fairbanks Vote: 5-2-0 9 (Carney and Metts)
Motion by: Councilor Coyle to increase Item #960 Trust Agency/Funds by $15,000 for a General Recreational Capital Reserve Fund seconded by Councilor Wetherbee Vote: 4-3-0 (Chirichiello, Benson and Fairbanks)
Councilor Carney moved the Parks bottom line in the amount of $958,037 pending flagged items seconded by Councilor Fairbanks Vote: 7-0-0
Transfer Station
Mike Fowler they have included in revenue for TV and Computer monitors which still needs to approved by Town Council and a new Trash Trailer. Joan Cornetta was present to answer questions. There is one part time position and one full time position open.
Frank Child stated that the part time position $16, 282 and $66,000 for transfer trailer are in the Optional Budget.
Motion by: Councilor Coyle to increase revenue #034045 by $5,000 seconded by Councilor Chirichiello Vote: 7-0-0
Discussed using two part-time positions on Saturday, and asked to flag Item #110 for two part time positions 24hrs each. Finance is asked to come back with numbers.
Councilor Coyle suggested that the Transfer Station hire part time person at 24hrs.
Motion by: Councilor Benson to reduce Item #690 by $5,000 seconded by Councilor Chirichiello Vote: 7-0-0 (Due to Munis upgrade program error item not removed)
Council asked about leasing question if they should flag Item #740 until information can be obtained for a lease option.
Motion by: Councilor Fairbanks to reduce Item #740 Machinery & Equipment by $66,000 seconded by Councilor Benson Vote: 7-0-0
Councilor Chirichiello moved the Transfer Station bottom line by $1, 549,777 seconded by Councilor Fairbanks Vote: 7-0-0
Vehicle Maintenance
Mike Fowler described this budgets revenue and expenditures. Paul Noe was present for questions.
Motion by: Councilor to reduce Item # 140 OT by $1,289 seconded by Councilor
Vote: 7-0-0
Motion by: Councilor Benson to reduce Item #630 by $2,000 seconded by Councilor Coyle
Vote: 6-1-0 (Carney)
Councilor Chirichiello moved the Vehicle Maintenance bottom line by $437,294 seconded by Councilor Benson Vote: 7-0-0
Wastewater
Tom Carrier gave his overview of the Wastewater and Water Department there are some larger projects included in this budget.
Water budget there is a vehicle replacement and other various valves & systems.
There are three bonds retiring this year.
Motion by: Councilor Coyle to reduce $62,500 from fund balance and associated Expenditure Item #730 seconded by Councilor Fairbanks. Vote: 4-0-3 (Chirichiello, Carney and Metts)
Motion by: Councilor Carney to reduce Item #140 OT by $5,000 seconded by Councilor Fairbanks Vote: 7-0-0
Motion by Councilor Benson to remove the unfilled position Item #110 and associated costs by $51,522 seconded by Councilor Coyle - second withdrawn. Line Item #110 flagged. (This position is shared between Wastewater and Water)
Councilor Fairbanks moved the Wastewater bottom line of $2,267,025 seconded by Councilor Coyle Vote: 7-0-0
Water
Motion by: Councilor Coyle to reduce #039399 Fund Balance Revenue by $187,500 and associated Expenditure Item #730 seconded by Councilor Chirichiello Vote: 5-0-2 (Carney and Metts)
Item #110 – Flagged
Motion by: Councilor Benson to reduce Item #140 OT by $4,000 seconded by Councilor Fairbanks Vote 7-0-0
Motion by: Councilor Coyle to reduce Item #760 Vehicles by $50,000 seconded by Councilor Carney Vote: 7-0-0
Councilor Fairbanks moved the Water bottom line of $2,344,001 pending flagged items seconded by Councilor Fairbanks Vote: 7-0-0
Cable
Barbara Ellingwood and Chris Martin gave an overview of the revenues and the new franchise agreement.
Questions were asked on Item # 740 for a new chasse on the CTV vehicle that’s in need of repair. Check with Fire Department in regard to old ambulance
Item #740 – Flagged
#032101 is unspent revenue of $17,882 for FY10.
Councilors had discussion on using monies from this fund for cameras at DMC.
#032101 - Flagged
Councilor Benson moved the Cable bottom line of $238,643 pending flagged items seconded by Councilor Coyle Vote: 7-0-0
Recording Clerk- Denise Neale
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