Colchester Parks & Recreation Commission
December 7, 2009
Town Hall
7:00 pm
Members Present: Chairman S. O’Leary, J. Barr,, N. Kaplan, E. Kundahl, L. Stephenson,
C. Ferrante, M. Kennedy, L. Dimock, C. Williams, (7:07 p.m.)
Members Absent: A. Spranzo
Others Present: Jay Cohen, Park and Rec Director; Greg Cordova, BOS Liaison; Christian Peterson, Brandon Demar, P.J. Mickens, Alex Howard, Jared Clark, Bacon Academy Civic Students
Called to Order: Chairman O’Leary called the meeting to order at 7:03 p.m.
Citizen’s Comment: None
Acceptance of November 2, 2009 Minutes: E. Kundahl motioned to accept the minutes of the November 2, 2009 regular meeting, seconded by C. Ferrante. All members present voted in favor with N. Kaplan and L. Dimock abstaining. MOTION CARRIED.
Reading of Correspondence: None
(C. Williams arrived at this time)
Committee Reports:
· Facilities:
o Chairman O’Leary received a call from Paula McDowell. She is asking that talks begin regarding the shut down of R8 and that youth football be guaranteed use of the Bacon Academy field for practices. N. Kaplan said while we are unable to guarantee use of Bacon Academy field the committee will certainly support the football league in the necessity to utilize Bacon Academy during renovations to R8. Discussion of the closer of R8 will be placed on the January agenda.
o Sports leagues would like to meet with First Selectman Schuster to
establish a good working relationship with him. Selectman Cordova was
confident that would not be a problem.
· Finance/Administration: Chairman O’Leary went to the November 18, 2009 Board of Finance meeting to discuss the sports leagues’ request for a separated light maintenance account. He was encouraged to consider making light maintenance a budget line item. First Selectman Schuster asked Mr. O’Leary to meet with him to discuss the matter further also.
· Programs: Ornaments are available for purchase. The lights are currently off on the tree due to a timer issue. A request was made, to in the future, set a rain date.
· BOS Liaison: Discussion on the budget process will start soon. A STEAP grant has been received by the Town to extend sewer and water. Applying for a grant that would work in partnership with the Collaborative for Colchester’s Childrens’ Blueprint in the area of Health and Well-being was approved.
· Dog Park: The area has been mowed. Approximately $30,000 has been raised so far.
N. Kaplan motioned to accept the committee reports, seconded by E. Kundahl. All
members present voted in favor. MOTION CARRIED.
Discussion and Possible Action on Endorsing/Renewing Subway’s Concession Contract: Subway has been a worthy tenant. They have made several fixes to the facility. J. Barr motioned to recommend to the Board of Selectmen that the Concession Contract with Subway for the Rec Complex concession stand be renewed, seconded by
E. Kundahl.
Chairman O’Leary requested that Items 8 be moved to this time in the meeting. C. Ferrante motioned to move Item 8. Director’s Report to precede Item 7, seconded by E. Kundahl. All members present voted in favor. MOTION CARRIED.
· 8. Director’s Report: J. Cohen gave a brief overview of his report. R5 dugout roof has been repaired. Town Green has been fertilized. Irrigation has been winterized. Cody Camp Field has had sod laid and fence post installed. The work contract for the field has been extended to May 2010. E. Kundahl motioned to approve the December 7, 2009 Director’s Report, seconded by L. Stephenson. All members present voted in favor. MOTION CARRIED.
Discussion and Possible Action on 2010- 2011 Strategic Plan: Members, split in small groups, inviting the Civic Students to join. They worked to develop the 2010-2011 Strategic Plan. Ideas were discussed. J. Cohen will prepare a formal plan for further discussion and possible action.
Director’s Report: Moved prior to Item 7.
Recreation Supervisor’s Report (Quarterly): None
10. General Comments: None
11. Adjournment: E. Kundahl motioned to adjourn, seconded by C. Ferrante. All members present voted in favor. MOTION CARRIED.
Chairman O’Leary adjourned the meeting at 8:25 p.m.
Dawn LePage, Clerk
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