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October 9, 2009
The Colchester Housing Authority met on September 17, 2009 for its regularly scheduled monthly business meeting. The following members were present: Robert Gustafson, Executive Director and Marion Spaulding, Vice Chairperson and Secretary. Janet LaBella, Chairperson, Mary Tomasi, Treasurer, Gerri DeSanto, Resident Services, Todd Vachon and John Malsbenden, Selectman and Liaison for the Town of Colchester had conflicts and were not able to attend. Deb Hartley, Resident Services Coordinator submitted her report in written form. The meeting was called to order at 7:00 PM.
Due to the lack of a quorum present the acceptance of the August Secretary Minutes and the September Financial Report were tabled until next month, although, Rob was instructed to disburse payables.
PUBLIC COMMENTS – no one from the public attended the meeting.
ADDITIONS TO THE AGENDA - none.
COMMUNICATIONS
 On September 10, 2009 Rob called Chris Keune at DECD and learned that the RAP (Rental Assistance Program) will be funded. No new residents can be added to the program as in the past. New residents must pay at least the base rent amount until the next round of
funding. The RSC (Resident Services Coordinator) program will be funded at 84% of the amount funded last year, leaving a shortage of $2,656. As soon as the accountant delivers the latest financial statements Rob can submit RFP’s. On September 11, 2009 Rob emailed Cheryl Good, CHA Asset Manager at CHFA, to request using APTS funds held by CHFA. She responded that because the shortfall of funds for the RSC was not a large amount, she did not see a problem with utilizing the funds for cover
the shortfall. On September 14, 2009 Rob received correspondence from DECD that the long time CHA contact for RAP and RSC funding, Judy Singerella, has retired and the new contact is Ploynapas Levitt (aka Paula). On September 14, 2009 Rob received a fee agreement letter for the new attorney that will be used at CHA, Lee Cole-Chu. Jan will sign the agreement and return it.
REPORT OF EXECUTIVE DIRECTOR
Rob gave an update on the issues with the resident, and her daughter, in Unit #D-32. D31 and D32 may soon be vacated. They both will require some serious work to prepare them to be re-leased. If that is the case there are two internal moves that should be made to these larger units, then prepare and lease the two smaller units. There are currently 54 applicants on the waiting list and calls come into the office daily. Rob has prepared both driveways for the highway department to seal all the cracks. Rob ordered two pallets of ice melt and brought the jet sander to have its bearings replaced.
REPORT OF TENANT COMMISSIONER
Gerri submitted a written report: one Dublin Village resident is still in rehab, one Dublin Resident went to the hospital and now is at home, one Ponemah resident is in the hospital and one Ponemah Village resident is at rehab.
UNFINISHED BUSINESS - None
NEW BUSINESS - None
The meeting was adjourned at 7:35 pm.
Respectfully Yours,
Marion Spaulding
Secretary
CC: Janet LaBella – Chairperson
Commissioners
Rob Gustafson, Executive Director
John Malsbenden, Selectman
Town Clerk
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