TOWN OF COLCHESTER
BOARD OF FINANCE – REGULAR MEETING
TOWN HALL
127 NORWICH AVENUE
Wednesday, March 17, 2010 – 7:00 p.m.
MINUTES
Members Present: Chairman Bruce Hayn, Rob Tarlov, Cathy Pompei, John Ringo, Rob Esteve, Mike Caplet
Members Absent: None
Others Present: Rosemary Coyle, BOS; Gregg Schuster, First Selectman; Maggie Cosgrove, CFO; Dot Morowka, Rosemary Coyle, Greg Plunkett, Mark Decker, Jay Cohn, Tricia Coblentz, Bacon Academy Civic students.
1. CALL TO ORDER: Chairman Hayn called the meeting to order 7:00 p.m.
2. APPROVAL OF PREVIOUS MEETING MINUTES
2.1March 3, 2010 Regular Meeting: J. Ringo motioned to approve the March 3, 2010 meeting minutes amending Item 8, third paragraph, fourth sentence to read ECS cap discussion took place; and sentence 6 to read There is a proposed change to statutes…, seconded by M. Caplet. All members present voted in favor. MOTION CARRIED.
3. CITIZENS COMMENTS: None
4. ADDITIONS TO THE AGENDA: None
5. DEPARTMENT REPORTS
5.1 Finance Department: Expenditure and Revenue reports through 2/28/10 were distributed and reviewed.
5.2 Tax Collector: Tax Collection report for period 2/01/10 through 2/28/10 was distributed. A General Fund Revenue Comparison of fiscal year 2009-2010 to fiscal year 2008-2009 was reviewed
9. FIRST SELECTMAN’S REPORT
9.1 Selectman’s Agenda:
9.1.1 Transfer Requests: None
9.1.2 First Selectman’s Update: None
10. CORRESPONDENCE: None
11. LIAISON REPORT:
Rob Tarlov-
Sewer and Water: The RFQs that were received for the work on the STEAP grant have been narrowed down to a short list. .
12. OLD BUSINESS
13. NEW BUSINESS: None
13.1 Park and Recreation Vehicle Maintenance Budget Line (Jay Cohen): Recommendations for equipment sale/reduction and purchase options were given. By following the recommendations a total of $47,000 was able to be removed from the proposed budget for equipment maintenance cost. Chairman Hayn requested that replacement of Mr. Gallichio’s truck be considered. He is currently using his own truck and purchasing the needed gas. An Equipment Cost Mitigation/Replacement Plan was discussed.
First Selectman Schuster said that at some point the Town needs to stop the cycle of police cruisers becoming department cars because it might not be economically wise. There should not be department cars but just cars for the town in which all departments share.
The mower is necessary for mowing this year. There was consensus among the Board that the mower should be ordered soon in order to have for the mowing season. A formal request for the mower should be available for the next meeting.
13.2 Energy Services (Greg Plunkett): The Town was notified that it was eligible for an Energy Efficiency Block Grant in the amount of $69,867. Various options on how to best utilize the grant were considered. Mr. Plunkett believes that a Performance Contract, meaning the contract depends upon the performance, would be the most beneficial way to invest the money. Equipment needed for energy efficiency would be paid for with the savings accrued by purchasing less energy. Town Hall would be the starting place for the program. After evaluating how the program is working, expansion to other Town buildings would be considered. The grant will cover the cost of someone writing an RFP or RFQ and equipment maintenance.
Chairman Hayn commented that expertise in this area is expensive to get and the Town does not have the e expertise to do it ourselves. There is no cost to the Town at this point. Mr. Plunkett was encouraged to pursue the Performance Contract further.
14. ADJOURNMENT: M. Caplet motioned to adjourn, seconded by J. Ringo. All members present voted in
favor. MOTION CARRIED.
Chairman Hayn adjourned the meeting at 8:15 p.m.
Dawn LePage, Clerk
| 