BOARD OF FINANCE – REGULAR MEETING
TOWN HALL – 127 NORWICH AVENUE
Suite 201
February 20, 2008
MEMBERS PRESENT: Chairman Bruce Hayn, John Ringo, Ronald Goldstein, Ronald Crabb, Brian Smith.
MEMBERS ABSENT: Michael Ryan.
OTHERS PRESENT: First Selectman Linda Hodge, Selectmen Stan Soby, Greg Cordova, Rosemary Coyle,
Chief Financial Officer Maggie Cosgrove, Treasurer Jon Sandberg, Tax Collector Tricia
Coblentz.
1. CALL TO ORDER.
Chairman Hayn called this Regular Meeting to order at 7:00 p.m.
2. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING.
2.1 February 6, 2008 Regular Meeting
Motion by: J. Ringo
to approve the minutes of the February 6, 2008, with a change to Page 2, regarding the
Senior Center to read, M. Ryan passed along a request from the Senior Center for a
meeting.
Second by: R. Crabb.
Vote: Unanimous.
3. DEPARTMENT REPORTS.
3.1 Finance Department.
M. Cosgrove provided Board of Education and Town Expenditure and Revenue Reports through
January 31, 2008.
3.2 Tax Collector’s Report.
T. Coblentz prepared reports of delinquent taxes, refunds and payments received. A part-time
person to concentrate on collection of back taxes was discussed.
4. CITIZENS COMMENTS.
None received.
5. ADDITIONS TO THE AGENDA.
No additions were requested.
6. FIRST SELECTMAN’S REPORT.
Selectman Hodge presented the Board with a report on the Parks Recreation Program Fund
from July 2007 through January 2008.
7. SELECTMAN’S AGENDA.
7.1 Selectmen’s Agenda
7.1.1 Transfer Requests.
No transfers were presented.
7.1.2 First Selectman’s Update.
L. Hodge asked about the procedure for handling the Annual Report. The information is gathered, a theme chosen, member of the Board of Finance coordinates the publishing of
the report.
8. CORRESPONDENCE.
None received.
9. LIAISON REPORTS.
R. Goldstein noted the February 12, 2008 Board of Education meeting was cancelled due to weather conditions and is rescheduled for February 28, 2008 at 7:15 p.m. A pre-bid meeting was held for the school bus transportation contract and four prospective bidders were in attendance.
B. Hayn stated that Firefighter Don Lee had given a strong presentation to Fireman Fund for a possible grant opportunity.
R. Crabb has reviewed the repair proposal for the heating, ventilation and air conditioning (HVAC) system at Town Hall. He found the proposal to be fair and the work necessary .
B. Smith stated the school punch list should be taken care of within the next couple of months.
B. Smith is Board of Finance member assigned to the Annual Report. It was decided to use a theme to do with the Vision of Colchester. Discussion followed on the company to use for printing the report.
Motion by: J. Ringo
to use Ford Folios to print the Annual Report.
Second by: R. Crabb.
Vote: Unanimous.
10. OLD BUSINESS.
10.1 Action on Budget Schedule.
A few changes for the meeting schedule were requested. Chairman Hayn will provide a revised
copy to be distributed to all Department Heads and BOF members.
10.2 Discussion of Financial Report.
M. Cosgrove reviewed the Financial Report and the management letter provided by accountants
McGladdrey and Pullen. The Financial Report is available on the Town website.
Motion by: R. Goldstein
to commend M. Cosgrove and the Finance Department for their efforts to receive a
timely and clean report from the auditors.
Second by: J. Ringo.
Vote: Unanimous.
R. Goldstein left the meeting at 8:22 p.m.
10.3 Capital Reserve Expenditures.
This will be on a future agenda.
11. NEW BUSINESS.
11.1 Capital Needs List.
The Capital Needs List will be discussed throughout the budget process.
12. ADJOURNMENT.
Motion by: R. Crabb
to adjourn this meeting.
Second by: J. Ringo.
Vote: Unanimous.
Chairman Hayn adjourned this meeting at 8:41 p.m.
Respectfully submitted,
Mary Jane Slade
Clerk
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