Town of Colchester
WJJMS/ Community Center Building Committee
Regular Meeting
January 26, 2011 - 7:00 PM
William J. Johnston Middle School - Media Center
MINUTES
Members Present: Thomas Tyler, Anthony Tarnowski, Joseph DeLucia, Joseph Ruiz
Members Absent: Paul Picard, Pam Scheibelein
Others Present: Director of Facilities Greg Plunkett, Board of Selectman Jim Ford, Senior Center Director Patti White, Senior Center Liaison Goldie Liverant, John Malsbenden, Irene Malsbenden, Tracy Butterick
1. Call to order: Chairman Tyler called the meeting to order at 7:14 p.m.
2. Additions to the Agenda: None
3. Citizens Comments: None
4. Approval of Minutes:
> January 12, 2012: A. Tarnowski motioned to approve the minutes of the January 12, 2012 Meeting, seconded by J. Ruiz. Vote was unanimous. MOTION CARRIED.
5. Discussion and possible action on determining architects to be interviewed: After reviewing the 16 submitted RFQs, the average of individual members scoring using the matrix approved at the last meeting, were totaled. (see attached) The following four architects scored the highest: Silver- Petrucelli and Associates, Lawrence Associates, Tecton Architects, Jacunski – Humes Architects. Members discussed the results and were in agreement that the four architects that scored the highest meet all qualifications.
J. DeLucia motioned to move architects Silver Petrecelli, Lawrence Associates, Tecton, and
Jacunski Humes forward to be interviewed, seconded by A. Tarnowski. Vote was unanimous.
MOTION CARRIED.
The four architects were randomly selected to be interviewed at the following times.
February 6, 2012 6:30 p.m. Tecton
7:45 p.m. Lawrence Associates
February 7, 2012 6:30 p.m. Silver - Petrucelli
7:45 p.m. Jacunski - Humes
6. Establish questioned to be used during architect interviews: Questions to be used during the interview process were discussed and categorized. A. Tarnowski motioned to hold a special meeting on Wednesday, February 1, 2012, 7:00 p.m. at WJJMS, to finalize interview questions, seconded by J. DeLucia. Vote was unanimous. MOTION CARRIED.
7. Finalize interview process and times: G. Plunkett will notify Architects they have been selected and give them their interview time. Principal in charge and Project Manager must be in attendance at the interviews. Architects will be asked to bring the RFP in a sealed envelope which will not be opened until after interviews have been completed. A matrix, similar to that used to select the architects to be interviewed, will be developed to use during the interviews. Tentatively, an architect will be chosen at the February 9, 2012 meeting. The presentation and request to award the architect the bid will be held on February 16, 2012 at the Board of Selectmen meeting. .
8. Citizens Comments: Jim Ford informed the Committee that based on State guidelines, if a substitute is working with more than one of the architects being interviewed, the substitute may not be present during either of the interviews. The substitute must be exclusive to the architect. If the Project Manager does not attend the interview, he recommends not hiring the architect. It is crucial the Project Manager is present on a project of this magnitude.
9. Adjournment: A. Tarnowski motioned to adjourn, seconded by J. DeLucia. Vote was unanimous. MOTION CARRIED. Chairman Tyler adjourned the meeting at 8:30 p.m.
Submitted by,
Dawn LePage, Clerk
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