Town of Colchester
WJJMS/ Community Center/Senior Center Building Committee
Regular Meeting
February 23, 2012 - 7:00 PM
William J. Johnston Middle School - Media Center
MINUTES
Members Present: Thomas Tyler, Anthony Tarnowski, Joseph DeLucia, Joseph Ruiz, Paul Picard, Pam Scheibelein, Irene Malsbenden
Members Absent: None
Others Present: Director of Facilities Greg Plunkett, Senior Center Director Patti White, Board of Selectman Liaison, Rosemary Coyle, Dave Dander, Herb Davis, WJJMS Liaison Lynn Goodwin, Tecton Architect associates Jeff Wyszynski and Marco Tommasini
1. Call to order: Chairman Tyler called the meeting to order at 7:03 p.m.
2. Additions to Agenda: Chairman Tyler introduced new member Irene Malsbenden
3. Citizens Comments: Dave Dander commented on the selection process for the architect for the Community, Senior Center, Middle School building project.
4. Approval of Minutes
* February 6, 2012: P. Picard motioned to approve the minutes of the February 6, 2012 meeting adding Rosemary Coyle as present, seconded by J. Ruiz. Members voted with P. Scheibelein and I. Malsbenden abstaining. MOTION CARRIED.
* February 7, 2012: P. Picard motioned to approve the minutes of the February 7, 2012 meeting adding Rosemary Coyle seconded by A. Tarnowski. Members voted with P. Scheibelein and I. Malsbenden abstaining. MOTIONED CARRIED.
* February 9, 2012: P. Picard motion to approve the minutes of the February 9, 2012 meeting correcting spelling of DeLucia, seconded by J. Ruiz. Members voted with I. Malsbenden abstaining. MOTION CARRIED.
5. Introduction of Tecton Architects associates: Jeff Wyszynski and Marco Tommasini reviewed an agenda of items for discussion once a contract between the Town and Tecton have been signed.
6. Discussion and Possible Action on the Tecton Architects contract: P. Picard motioned to accept the AIA B101 Standard Form of Agreement with Tecton with changes as discussed, seconded by I. Malsbenden.
Discussion: A. Tarnowski expressed concern of approving the agreement without reassurance that the correct changes would be made to the agreement. Members thoroughly reviewed all desired revisions necessary by Tecton. P. Picard then withdrew his motion. Tecton will revise and send to G. Plunkett who will distribute to members.
P. Picard motioned to approve the AIA B101 Standard Form of Agreement with Tecton as amended, seconded by J. Ruiz. All members voted in favor. MOTION CARRIED.
7. Discussion of Committee Communication Plan: Suggestions on various methods of communicating and keeping citizens informed of the status of the Committee include:
o Status included in weekly update that is sent out to residents from the First Selectman as well as printed copies distributed. .
o Chairman Tyler will write articles for the Colchester Bulletin.
o Updates distributed through Digital Backpack.
o Utilize social media.
8. Discussion of Committee Internal Communications: The Freedom of Information Act Sec I-200.htm was given to members. There will be a FOI training on Tuesday, April 10, 2012 from 5:30 – 9:00 p.m. Members were reminded not to communicate via e-mail and meet unofficially to discuss Committee issues.
9. Citizens Comments: Herb Davis commented on the architect process.
10. Adjournment: P. Scheibelein motioned to adjourn, seconded by P. Picard. Vote was unanimous. MOTION CARRIED. Chairman Tyler adjourned the meeting at 8:45 p.m.
Submitted by,
Dawn LePage, Clerk
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