Town of Colchester
WJJMS/ Community Center/Senior Center Building Committee
Regular Meeting
March 22, 2012 - 7:00 PM
William J. Johnston Middle School - Media Center
MINUTES
Members Present: Thomas Tyler, Anthony Tarnowski, Joseph DeLucia, Paul Picard, Pam Scheibelein, Irene Malsbenden
Members Absent: Joseph Ruiz
Others Present: Director of Facilities Greg Plunkett, Board of Selectman Liaison, Rosemary Coyle, Tecton Architect associate Marco Tommasini, Board of Education Liaison Chairman Ron Goldstein, Superintendent Karen Loiselle Goodwin, Commission on Aging Liaison Goldie Liverant, Bacon Academy Civic Students, WJJMS Liaison Tracy Butterick, Citizens: Steve Coyle, Ken Bigea
1. Call to order: Chairman Tyler called the meeting to order at 7:04 p.m.
2. Additions to Agenda: P. Scheibelein motioned to add Direction of Architect Scope as agenda item 5a, seconded by I. Malsbenden. Vote was unanimous. MOTION CARRIED.
3. Citizens Comments: None
4.Approval of Minutes
* March 8, 2012: P. Picard motioned to approve the minutes of the March 8, 2012, seconded by I. Malsbenden. Vote was unanimous. MOTION CARRIED.
5. Review Middle School Ed Specs – Principal Chris Bennett: WJJMS has an internal building
committee that has been working on ed specs. Specifications were developed in 2007 when a facilities study was done. The ed specs presented by the school used those original specifications as a starting point and are a working document of what WJJMS currently has and what is desired in a new facility. WJJMS currently occupies all 130,000 sq. ft of the building. Calculations based on a formula provided by the state and projected student enrollment, show approximately 117,000 sq. ft. would be reimbursable. The estimate will be used as a guideline when planning space.
a) Direction of Architect Scope: There needs to be a balance between what is needed and what is affordable. The focus of the school portion should be on what is needed for educational purposes while providing a good design. Items that might be considered extras should not be disregarded without considering the benefit they would have to the town as well as the school.
6. Begin Discussion of Construction Manager vs. General Contractor: Marco Tommasini discussed the pros and cons to hiring a Construction Manager or a General Contractor. No decision was made on which method the Committee will use.
7. Review and Possible Changes to Timeline: Members reviewed a timeline prepared by G. Plunkett outlining the dates in which approvals by the Board of Selectman, Board of Education, Board of Finance, necessary Town Departments, and Town Meeting will need to take place to meet the necessary referendum date in order to be able to apply for a school construction grant this year.
8. Discussion of Committee Communication Plan: Communication with the public was placed on hold until after Town Budget Referendum in May.
9. Volunteer Fair –March 28, 2012 – Town Hall: Chairman Tyler will be present if anyone would like to join him at the fair to represent the Committee.
10. Citizens Comments: None
11. Adjournment: I. Malsbenden motioned to adjourn, seconded by P. Scheibelein. Vote was unanimous. MOTION CARRIED. Chairman Tyler adjourned the meeting at 9:18 p.m.
Submitted by,
Dawn LePage, Clerk
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