Chilmark Board of Selectmen March 27, 2018 Meeting Minutes
Present: Chairman Bill Rossi, James Malkin, Warren Doty, Tim Carroll, Reporter Rich Saltzberg
At 5:00 PM Chairman Rossi called meeting to order in the Selectmen’s meeting room.
Mr. Carroll submitted invoices from Pacheco Ross Architects for work submitted for the Public Safety Building site.
Mr. Doty said that Pacheco Ross Architects is waiting till we get wetlands delineation completed of the site prior to further work on plans. Mr. Malkin moved to authorize paying both invoices submitted by Pacheco Ross Architects. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Chairman Rossi signed invoices for payment.
Mr. Carroll said the Cemetery has written a request to spend funds from the cemetery trust as submitted. Mr. Malkin moved to authorize Cemetery Commissioners to spend funds from the Floss Mayhew Trust for the items submitted by the Cemetery Commissioners.
Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Selectmen also signed a weekly expense warrant.
Mr. Doty said he would like to notice that the Edgartown Selectmen appointed a new Police Chief who we (Chilmark Selectmen) really liked as a candidate for Police Chief. Mr. Doty said Bruce McNamee will be a very good addition to the Vineyard police departments. Mr. Doty said we made a very good choice with Jonathan Klarèn as our Police Chief.
Mt. Carroll said our Town Counsel invited Selectmen to attend a meeting at 5:00 PM Thursday March 29th for an opioid discussion. Mr. Malkin said he would attend.
Mr. Doty said he would like to clarify the timeline to build a playground at the Chilmark School before summer program starts at the Community Center. Chairman Rossi said he talked with Robert Lionette (Chilmark rep. on the UIRSD Committee) about the playground but the scheduling still needs to be clarified. Mr. Carroll said the UIRSD is scheduled to meet April 2 for a talk about the West Tisbury parking lot and suggested getting this item put on that meeting agenda. Mr. Doty said he would make some calls and follow up on the playground schedule.
Mr. Malkin moved to go into Executive Session to discuss contract negotiations for the Executive Secretary / Town Manager position. Mr. Carroll said there would be discussion about the Fire Chief contract as well. Mr. Doty recommended allowing for returning to regular session to approve and sign contract if we are ready to do so. Mr. Doty seconded the motion.
Roll Call: Rossi: Aye, Malkin: Aye, Doty: Aye Mr. Carroll was also present. At 5:15 PM Executive Session ensued.
At 5:38 PM Selectmen returned to regular session. Mr. Doty moved to approve the 3 year contract for Town Administrator (Exec Sec) Tim Carroll. Mr. Malkin seconded the motion.
SO VOTED: 3 Ayes
Mr. Malkin said he is working to complete his performance review of the Harbormaster and asked for input from both Chairman Rossi and Mr. Doty. Chairman Rossi said his schedule doesn’t allow for him to spend any time on the harbor so he has no input. Mr. Doty said that he feels that the Selectmen should not have to point out items to be taken care of at the harbor like we do. Too much oversite has been needed. Selectmen will seek Town Counsel advice on Harbor appointments.
At 5:50 PM with no further items for discussion Mr. Malkin moved to adjourn. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase
Documents:
- Working draft of Town Administrator contract
- Expense warrant and Invoices from Pacheco Ross
- Request from Cemetery Commissioners to spend funds from Floss Mayhew Trust
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