Chilmark Board of Selectmen January 5, 2016 Meeting Minutes
Present: Chairman Jonathan Mayhew, Bill Rossi, Warren Doty, Tim Carroll, Dennis Ross,
Katie Carroll, John Keene, Stan Startzell, Wes Brighton, Shelly Edmondson, Isaiah Scheffer, Matt Mayhew, David White, David Norton, Edie Prescott, Alex Elvin and Coleen Suter.
At 7:00 PM Chairman Mayhew called meeting to order in the Selectmen’s Meeting Room.
Minutes:
Draft minutes from the Selectmen’s December 15, 2015 meeting were reviewed. Corrections were made to draft minutes. Mr. Rossi moved to approve minutes as corrected. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Draft minutes from the Selectmen’s December 22, 2015 meeting were reviewed. Corrections were made to draft minutes. Mr. Rossi moved to approve minutes as corrected. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Public Safety Building Site Updates:
Dennis Ross of Pacheco Ross Architects gave a synopsis of what the study will illustrate.
Mr. Ross met with emergency responders throughout the island. Mr. Ross has collected data to complete feasibility study on 399 Middle Road and the existing Menemsha Cross Road Station.
Mr. Ross estimated a square footage of 8,000 to 10,000 sq. feet single story building. The height estimated at 22-24 foot tall for apparatus area. Mr. Ross had concerns for a shared parking area for public and emergency responders; with pedestrian traffic being his concern.
Mr. Doty said that with his experience working on the Library building the recommended square footage from the feasibility study recommendation was thousands of feet bigger than what the town decided to build. Mr. Doty said 10,000 foot is bigger than he expects the fire station to be.
Mr. White (Executive Director of the Yard) expressed his concerns about this projects impact on the Yard’s rural appearance.
Fire Chief David Norton spoke about how many bays are needed (4 Bays) in a new station and what his concerns are with the 399 Middle Road property.
Mr. Ross said a final report will be available to the Selectmen by January 15, 2015 at noon.
Martha’s Vineyard Fishermen’s Preservation Trust (MVFPT) Presentation:
John Keene passed around pamphlets and introduced the members of the board. The board is consists of 9 members. Present tonight are:
John Keene, Matthew Mayhew, Wes Brighton, David White, Stan Startzell, Katie Carroll, Shelly Edmondson and Warren Doty. The board is working to bank fishing permits for the island fishermen. Discussion ensued. The board is seeking a broader support through financial donations and emotional support.
Mr. Rossi moved to support the MVFPT through CPC funds if they can. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Blue Economy/ Cape Cod Chamber of Commerce (CCCC):
Mr. Carroll said the CCCC is seeking a letter of support from the Board of Selectmen for the “Blue Economy Grant”. Mr. Doty moved to sign a letter of support to the State with the understanding it will also benefit the Islands as well as the Cape. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Shellfish:
Shellfish Constable Isaiah Scheffer presented requests to the Selectmen in support of training, grant seeking, and increase hours to the Assistant Shellfish Constable job position. Mr. Doty said that the Selectmen have discussed and support the position increase in hours. Mr. Carroll asked if the Selectmen had any changes to recommend concerning the job description. Mr. Doty moved to approve job description for Assistant Shellfish Constable as presented tonight. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Isaiah also requested the Selectmen support Constable Training; an 80 hour program off island for the hired Assistant Constable. Mr. Doty moved to approve job training for Assistant Shellfish Constable as presented tonight. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Mr. Carroll said there is an out of state Shellfish Seminar in Milford Connecticut that would be beneficial for Mr. Scheffer to attend but since it is out of State he needs approval from the Selectmen to attend. Mr. Doty moved to approve this out of State expense. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Constable Scheffer is working on Oyster replenishment for the coming year as the scallops are not expected to be very good production of next year. Mr. Scheffer is requesting to be allowed to represent Chilmark in a grant request for Oyster seed movement into Tisbury Great Pond.
Mr. Doty moved to support Mr. Scheffer’s request. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Mr. Rossi moved to proceed with the procedure for making these improvements to the Chilmark Shellfish Regulations. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Scheffer discussed his Eelgrass restoration project grant request and said he seeking support from the Selectmen to go for the Edie Foundation Grant. Mr. Doty moved to support up to $7,000.00 for the materials needed in matching funds for the grant application. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Chilmark Community Center Creative movement for Kids:
Ms. Biskis and Yard instructor Jessie Keller have submitted a proposal for an after school movement class for kids for 10 weeks. Mr. Doty moved to waive any fees we normally require and to support the program with the requested $200.00 contribution to the program to be paid out of the Selectmen’s Acct. Mr. Rossi seconded the motion. SO VOTED: 2 Ayes 1 absent
Mr. Mayhew had stepped out but on his return gave his support to the program.
MV Refuse Disposal & Resource Recovery District:
Mr. Carroll explained that the town approved upgrades to the transfer station of $2.5 Million at last year’s STM could not be utilized because of requirements to the bonding that could not be completed by all of the towns. The MVRD & RRD is seeking special legislation in moving forward with the borrowing. Mr. Rossi moved to sign a letter of support to be sent to Tim Madden in favor of moving forward with the borrowing to upgrade the MVRD & RRD. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Chilmark Community Center (CCC):
Mr. Carroll compiled a fee schedule for the Selectmen to review prior to a public hearing.
Discussion ensued. Mr. Rossi and Mr. Carroll will continue to work out the fee schedule.
CCC Vestibule Project:
Mr. Doty requested to move forward with the vestibule project for the Community Center and asked if we were ready with bid request documents. Mr. Carroll asked if the specifications where approved by the Selectmen. Mr. Doty moved to approve the Vestibule documents and to create a IFB and post this project. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Annual Town Meeting Review:
- Petition for the ATM for consideration of Beer & Wine permits in Chilmark. Mr. Carroll provided documentation.
- ACE MV has submitted a warrant for the continuing Adult Education classes on Martha’s Vineyard
- Planning Board Bylaw amendments
Anchorage Area: Mr. Doty said that he was contacted about the proposed anchorage area in Menemsha Pond. There is a flag marker that the sail / racing boats use for their summer races in the center of the proposed anchorage area. Selectmen recommended that Harbormaster Jason speak with Ed Miller about this location.
Swordfish Sculpture:
Mr. Doty said a Chilmark resident asked for the Selectmen to consider the sculpture be returned after its restoration not in the dune but possibly closer to the Comfort Station and road. Discussion ensued. No action was taken.
Squibnocket Project:
Mr. Doty reminded members that there is an important Conservation Commission hearing concerning the Squibnocket project tomorrow at 12:30 PM (1/6/16)
At 8:44 PM Mr. Doty moved to adjourn. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase. Approved 1/19/16
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