Chilmark Board of Selectmen August 18, 2015 Meeting Minutes
Present: Chairman Jonathan Mayhew, Warren Doty, Bill Rossi, Tim Carroll, Debbie Hancock, Matthew Poole, Allen Healy and Lynn Christoffers.
At 7:30 PM Chairman Mayhew called the meeting to order in the Selectmen’s Meeting Room.
Minutes:
Draft minutes from the August 4, 2015 were reviewed, corrections were made. Mr. Doty moved to approve minutes as corrected. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
United States Army Corps of Engineering (USACE) Dredging Update:
Chairman Mayhew said that he is not supporting the dredging in the areas that the notice from the contractor states “The Town will be responsible for the removal and replacement of the piles
at no cost to the Contractor. The Contractor shall coordinate the time schedule necessary for the removal of the piles with the Harbormaster.” Discussion ensued.
Mr. Doty moved to resolve to have no dredging inside Menemsha Basin by the USCG in 2015 and 2016 season. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Electronic Link to diagrams about the dredging is as follows:
Mr. Poole recommended drafting a very precise letter about where no dredging is to be done and have it sent to the USACE very soon. Mr. Carroll said we will address letter to the Chief of Navigation of USACE very soon. Ms. Hancock & Matt Poole recommended Ron Rappaport review our draft of this letter. Ms. Hancock asked if the riparian owners could review the draft as well. Selectmen supported having town counsel review the draft of this letter.
Mr. Doty thanked Mr. Poole and Ms. Hancock for their input and asked them to take a Martha’s Vineyard Fishermen’s Preservation Trust brochure.
Chilmark Town Affairs Council (CTAC):
Mr. Doty reported about the end of season meeting; The Chilmark Road Race was a success and raised approximately $30,000 for the summer program. They used the parking shuttle at Tabor House Road and found that to be a big help. Mr. Carroll said Officer Slavin helped out considerably with the parking challenges.
Mr. Doty said the CTAC have reviewed their insurance liability this year and raised their coverage for the road race and tennis activities that continue longer than the summer programs.
Mr. Rossi said that he met with Nancy Street and Steve Hutchinson to review and discuss possibilities of moving the tennis shack and increasing its size. Mr. Rossi said the design that Mr. Hutchinson presented had the shack increased to 40’ x 40’ with a wraparound deck.
Chilmark Town Affairs Council Continued…
Mr. Doty he said that the 40 x 40 is too large. And setbacks and drainage from neighbors property is a concern, Discussion ensued. Mr. Doty said that none of the existing parking areas should be affected.
Mr. Mayhew said that he would like to see the CTAC bring a swimming and sailing program back to their summer program.
Shellfish Department:
Mr. Doty requested preliminary discussion of restructuring Assistant Shellfish Constable Position / Job Description. Mr. Doty said that this is for preliminary input from Selectmen to direct Shellfish Constable to draft the position needs. The recommendation from the Constable was for this seasonable position to become year-round part time. Mr. Doty recommended having a warrant on the Fall Special Town Meeting for the funding of this position. Discussion ensued. Chairman Mayhew requested that this go to the Human Resources Board once Constable and Mr. Doty have a draft of job description that the Selectmen have reviewed.
Chilmark Community Center:
Selectmen’s office received a request from Hilary Dreyer of The Martha's Vineyard Film Festival to hold their final movie night at the center Wednesday August 26, 2015. Chairman Mayhew asked why this is such short notice and said we would like to receive requests with much more notice. Mr. Rossi said the movie nights have been very popular in our community. Mr. Doty moved to approve the August 26, 2015 movie night. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Statewide Mutual Aid Agreement:
Chairman Mayhew recommended and read “I move that the Town join the so-called "statewide mutual aid agreement" established under Massachusetts General Laws chapter 40, section 4J to create a framework for the provision of mutual aid assistance among the parties to the agreement in the case of a public safety incident. The
assistance to be provided under the agreement shall include, but not be
limited to, fire service, law enforcement, emergency medical services,
transportation, communications, public works, engineering, building
inspection, planning and information assistance, resource support, public
health, health and medical services, search and rescue assistance and
any other resource, equipment or personnel that a party to the agreement may request or provide in anticipation of, or in response to, a public safety incident.”
Mr. Doty moved to adopt this agreement Mr. Rossi seconded the motion SO VOTED: 3 Ayes
Parking & Shuttle Updates:
Mr. Carroll supplied data to support the parking shuttle use for the 2015 season. Mr. Carroll recommended that the Selectmen ask the Police department have a representative attend the fall Menemsha walk around. The walk around is the annual site visit of Menemsha and its Harbor with the Selectmen.
Discussion turned to where the Vineyard Transit Authority Menemsha Shuttle would pickup and drop-off passengers. This will be discussed further at the fall walk around.
Sidewalk Basin Road:
Mr. Carroll said the Selectmen’s office received an anonymous offer to fund a pedestrian walk along Basin Road. The Selectmen reviewed the map of where the offered walkway would be created. Chairman Mayhew recommended a committee be formed to address a comprehensive pedestrian and parking plan for North and Basin Roads. This plan would then be brought to a Special or Annual Town Meeting.
Mr. Doty requested the old harbor shack be on the Selectmen’s agenda for the September 1, 2015 meeting.
Animal Control Officer (ACO) /Goat Incident:
Selectmen’s Office received a report of a goat harassing a woman on Squibnocket Beach. The Beach department submitted a report. Mr. Carroll asked that Selectmen work towards a warrant for an enforcement and fee schedule for the ACO. Mr. Carroll submitted fee schedules for other towns as an example. Allen Healy discussed the severity of the fines for a local farmer like himself. Selectmen reviewed the materials and discussion ensued.
Mr. Doty moved to write a letter to the goat owner insisting that the goat be restrained from any further public interaction. Mr. Rossi seconded the motion SO VOTED: 3 Ayes
Mr. Rossi moved to ask for assistance and recommendation from the ACO for the wording and fee schedule for our possible enforcement policy to bring to ATM. Mr. Doty seconded the motion SO VOTED: 3 Ayes
Building Inspector Request:
The Selectmen’s office received a request in writing from the Chilmark Building Inspector Lenny Jason concerning an increase in permit fees increase and the inspector fees.
Mr. Carroll said Mr. Jason requests the $30.00 permit fees be increased to $50.00. And the inspector is paid $70.00 of the $75.00 inspection fee.
Mr. Doty moved to increase the permit fee from $30.00 to $50.00. Mr. Rossi seconded the motion SO VOTED: 3 Ayes
Mr. Rossi moved to increase what the inspector is paid to $70 of the $75.00 inspection fee. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Appointments:
Mr. Carroll asked the Selectmen to appoint June Manning to the Sticker office and to add Evan Rodgers as a temporary sticker clerk. Mr. Doty moved to approve appointment of both Ms. Manning and Mr. Rodgers. Mr. Rossi seconded the motion SO VOTED: 3 Ayes
Mr. Carroll reported on the new software system for the beach and harbor and the efforts made by the Town Treasurer with this new system. Mr. Carroll said that this winter we will have to purchase the software that connects our programs for a smooth transaction for beach and harbor turnovers to the treasurer. Discussion turned to a more automated beach sticker system for next season.
Mr. Carroll asked if Selectmen would consider a land acquisition discussion in Executive Session concerning the Community Center. Chairman Mayhew moved to call roll for Executive Session about land acquisition and to not return to regular session. Mr. Rossi: Aye, Mr. Doty: Aye, Mr. Mayhew: Aye. Mr. Carroll was also in attendance.
At 8:41 PM Selectmen moved into Executive Session. Meeting adjourned at 9:20 PM
Minutes respectfully submitted by Diana DeBlase. Approved 09/01/2015
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