Chilmark Board of Selectmen April 7, 2015 Meeting Minutes
Present: Chairman Bill Rossi, Warren Doty, Jonathan Mayhew, Tim Carroll, Stephanie daRosa, James Bohan, Everett Poole, Marybeth Grady, Steve Flanders, Janet Weidner, Edie Prescott, Alex Elvin and Lynn Christoffers.
At 7:00 PM Chairman Rossi called meeting to order in the Selectmen’s Meeting Room.
Minutes:
Draft minutes from the Selectmen’s March 3, 2015 meeting were reviewed. Corrections were made. Mr. Doty moved to approve minutes with corrections. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Draft minutes from the Joint FY16 Budget meeting (Fincom & Selectmen) March 17, 2015 meeting were reviewed. Corrections were made. Mr. Doty moved to approve minutes with corrections. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Draft minutes from the Selectmen’s March 17, 2015 meeting were reviewed. Corrections were made. Mr. Mayhew moved to approve minutes with corrections. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
The Selectmen’s Office received a written request to hold a fundraising event in memory of Joy Flanders on Chilmark Chocolates property. Steve Flanders said his daughter Sarah has organized the proposed event. Marybeth Grady said that Sarah is working to have the community remember her mom; she has been in touch with the Permanent Endowment Fund and she would like to create a scholarship fund in the Special Education Field. The fundraiser is planned for July 25, 2015. Mr. Doty moved to endorse this fundraiser event in memory of Joy Flanders. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Chilmark Community Center:
Mr. Carroll read an email from Monina Von Opel about a Fundraiser and Poetry reading in honor of “Peggy” Margaret Freydberg. “This event is proposed to be held at the Chilmark Community Center on May 24 from 5 - 7:30 PM. ~There will be NO admission fee.
This is a public affair at which we would like to sell copies of Peggy’s book. ~All profits from the sale of this book will go to The Margaret Howe Freydberg Scholarship Fund for Island poets.”
Mr. Doty moved to approve this event. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
MS Society / Boys and Girls Club (B&GC)- Bike event
Peter Lambos the executive director of the MV B&GC sent a written request to the Selectmen’s office asking for permission to hold their MS & B&GC bike ride May 2, 2015. This is a collaborative fundraising event for the benefit of the National Multiple Sclerosis Society & the MV Boys & Girls Club. The event is expected to bring 700 bike riders through the island towns.
Mr. Doty moved to approve this request. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Resident Homesite Housing:
Stephanie daRosa was present to seek Selectmen’s approval of the deed rider on her Resident Homesite. Ms. daRosa said she is eager to get started on the building of her home. Ms. daRosa purchased the land last August and needs to be building by July 2015 per the bank she has a loan with. Mr. Carroll said this deed rider looks different from our previously approved deed riders.
Mr. Carroll recommended that if the Selectmen approve and are ready to sign the deed rider to send it to Town Counsel to review. If Counsel has a recommendation we can fix it and Ms. daRosa could have it by Friday.
Mr. Doty moved to approve deed rider and sign after reviewed by Town Counsel. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Public Safety Building Site Committee Report (PSBSC):
Chairman Rossi said that Mr. Goldman submitted this report from the PSBSC. Mr. Doty said this report is fine but he would like to have figures explained more. For example what does the 7,625 square feet for the Fire Department allow, and why those figures. Mr. Doty said same with the Tri Town Ambulance. Mr. Carroll said that there are specifications submitted by the departments so that data is available.
Nab's Corner Community Housing – Electric Update:
Chairman Rossi said he received an update from Chuck Hodgkinson that there was a change order made due to requirement made by the Electrical Inspector. The original specifications did not include the main power to be in a conduit. The addition of this change order increases the electrical utilities total up 5 to 6 thousand dollars. Chairman Rossi said even with this change order our costs are still coming under the project total estimation.
Mr. Doty moved to authorize chairman to review the bills and sign this change order for conduit at the Nabs Corner Project. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Town Line:
Mr. Mayhew said the delineation bounds that are regularly in the water for aiding in dividing Aquinnah and Chilmark shellfishing areas are gone. There has been concern that some Chilmark fishermen are crossing into Aquinnah shellfish areas. Mr. Mayhew suggested having Selectmen and Shellfish Constables from Chilmark & Aquinnah get together to properly mark the bounds again.
Mr. Mayhew moved to have no shellfishing west of the channel for the rest of this season.
Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Discussion turned to town line delineations. Mr. Carroll recommended returning the orange day- marker that used to be there. Mr. Carroll will write to Aquinnah to jointly work together to survey this properly prior to markers being put into place (May 15, 2015).
Special Legislation / Elevator Inspection:
Mr. Carroll said last year we filed for special legislation to be exempt from the yearly inspections of our lifts. The town got a favorable report out of the legislative committee but it did not get brought to a vote. The town and Mr. LoRusso own limited access limited use lifts. Mr. Carroll asked if the Selectmen would vote to move forward in seeking this exemption this year as it did not go through last year.
Mr. Doty moved to request that the Executive Secretary seek a five year inspection of limited access, limited use lifts with our legislators. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Correspondence:
Mr. Mayhew discussed the letter that the Selectmen’s Office received from a law office from New Bedford concerning gambling application extensions. Mr. Doty and Mr. Rossi did not wish to comment on this correspondence.
At 7:50 PM Mr. Doty moved to go into Executive Session and not to return to regular session to discuss land acquisition because it would have detrimental impact to the public if done in open session. Mr. Mayhew seconded the motion. Roll Call: Rossi; Aye, Doty: Aye, Mayhew; Aye Mr. Carroll was also present.
Meeting adjourned at 8:00 PM
Minutes respectfully submitted by Diana DeBlase. Approved 04/21/15
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