Chilmark Board of Selectmen December 16, 2014 Meeting Minutes
Present: Chairman Bill Rossi, Jonathan Mayhew, Warren Doty, Tim Carroll, Melanie Becker, Ellen Biskis, Rodney Bunker, Nan Doty, Linda Thompson, Mark Rosenbaum, Sam Hart, Edie Prescott, Alex Elvin and Lynn Christoffers.
Minutes:
Draft minutes from December 2, 2014 were reviewed. Corrections were made. Mr. Doty moved to approve minutes as corrected. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Draft minutes from December 5, 2014 were reviewed. Corrections were made. Mr. Doty moved to approve minutes as corrected. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Chilmark Community Center Projects & Reports:
Community Center Floors:
Mark Rosenbaum a consulting engineer from South Mountain Co. presented his findings after collecting data about the moisture problem we are having in the Community Center floors. There are two options: one would be to air condition and dehumidify year round though not recommended due to the high cost and energy use. The other is to saw kerfs into the floor to allow enough space for the floor to layback down and have room to expand.
Discussion ensued. The plan is to have the floor lifespan estimated to be sure the money spent will be worth it. There will need to be floor boards replaced if they have splintered. The temporary fix we tried will have to be taken out prior to cutting the expansion saw kerfs. The plan is to keep the floor as dry as possible so a cleaning method using a machine for summer use may need to be utilized.
Discussion turned to the cost of utilizing the plans. Mr. Mayhew moved to approve spending out of the Community Center joint maintenance account up to $10,000.00. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Community Center Roof:
Mr. Carroll presented the proposed roof repairs that Rodney Bunker has collected estimates for.
Mr. Bunker spoke about the roof repairs he recommends. The solar panels are still good but the racks that hold them need replacement. The solar part would be assigned to a solar installer rather than our roofer. The cost estimate for the solar section is $4,000. The roofing with 50 year shingles is estimated at $30,000.00 Mr. Bunker said some sheathing may need replacing when we start uncovering the roof.
Discussion ensued. It was recommended that this be a warrant article for the 2015 Annual Town Meeting.
Community Center Vestibule:
Chilmark Community Center Winter Committee has reviewed new plans for the vestibule. Discussion ensued. A $20,000.00 warrant article is recommended to fund vestibule updated plans at the 2015 Annual Town Meeting.
After School Dance Program:
Ellen Biskis sent a written request asking the Selectmen waive the rental fee for the Community Center to allow an after school dance class for Chilmark children Thursdays 3:00 PM – 4:00 PM for 8 weeks. All three Selectmen were enthusiastic to have a dance class for Chilmark kids after school. Mr. Doty moved to approve waiving the rental fee for the after school dance program. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Adult Continued Education MV:
Sam Hart the executive director of ACEMV discussed the progress the program has made in reorganizing the finances but has returned to ask for more support from the towns for FY16. Mr. Hart said they are asking for half the amount of last year with a total to Chilmark of $5,315.00. Mr. Doty asked to have an ACEMV budget prior to the FinCom Budget hearings. Mr. Hart said that ACEMV board finalizes and approves their budget in January and will supply the ACEMV budget then.
Coastal Zone Management Grant Updates:
Chairman Rossi said that we have the contract documents to sign tonight. The first document is an adjusted grant down from the original grant of $280,000.00 to $20,000 with the town of Chilmark to match $6,067.00. Mr. Doty moved to approve and sign this grant. Mr. Mayhew seconded the motion. SO VOTED: 3 AYES
The second grant is the amount of $280,000.00 with a year and a half to complete the Squibnocket restoration project. Mr. Carroll explained that it is a reimbursement grant. Mr. Doty moved to approve and sign this grant as well. Mr. Mayhew seconded the motion.
SO VOTED: 3 AYES
Long Term Planning for Town Land Resident Homesites:
Mr. Doty spoke to the need of a long term plan at making land available in 5 years for 10 new affordable resident homesites. Mr. Mayhew said that he would like to have effort put into elderly housing. Mr. Mayhew also said that the Public Safety Building needs considering too. Discussion ensued.
Chairman Rossi recommended focusing on 4 lots at Peaked Hill area for now. Mr. Doty said he would work to draft a memo on this issue for Selectmen’s next meeting to communicate to the Community Preservation Committee & Housing Committee.
Treasurer:
Town Treasurer Melanie Becker reported to the Selectmen about the draft investment policy and draft debt management policy for the town. Mrs. Becker said that Standard & Poors will be rating the town, so having this policy in place in a timely manner is a good plan. Mrs. Becker also spoke about the bonding and borrowing issue that we are still working on.
Treasurer Becker has distributed an updated investment policy that she would like the Selectmen to review and prepare to approve and adopt at their next meeting. The debt management policy is presented without any change tonight is also expected to be adopted at the January 13th meeting. Mr. Carroll recommended sharing this with the FinCom for their input.
Channel Dock / Upwellers:
Mr. Carroll presented a plan of adding upwellers to the future floating channel dock. Discussion ensued. There would be 160 foot of the floating channel dock, 80 feet of this dock for lunch boats and kayaks with the remaining 80 foot to be used for shell fishing upwellers.
Mr. Carroll spoke about getting electricity to the site as well. Mr. Doty discussed the design of the upwellers and that this project would be a joint venture with the Menemsha Fisheries Group and our Shellfish Constable would supervise.
Mr. Carroll asked if the Selectmen would approve him contacting Bellingham Marine to ask them to make cost estimate changes in the floating channel dock to incorporate the upwellers. Mr. Mayhew moved to approve seeking plan changes to incorporate the upwellers. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Selectmen January Schedule:
Chairman Rossi requested to move the January regular Selectmen‘s meetings to Tuesday, January 13, 2015 and Tuesday, January 27, 2015. All meetings will still be at 7:00 PM. Selectmen also will hold a single item agenda meeting January 6, 2015 to approve the Squibnocket Committee report.
Planning Board Vacancy:
Mr. Carroll asked Selectmen to approve him advertising for the Planning Board vacancy. The Selectmen’s office has received a letter of interest from Danielle Pattavina asking to be considered for the position. The advertising was recommended by the Selectmen requesting letters of interest be submitted by January 9, 2015. The Selectmen’s office will invite the Planning Board to a joint January 13, 2015 Meeting. At 7:00PM to review letters of interest and
possibly elect a new member to the Planning Board.
December 26, 2014 Schedule:
Chairman Rossi asked for input concerning the idea of Town Hall being closed December 26, 2014 as the Federal Government has decided to do. Mr. Mayhew supported closing the town hall. Mr. Doty moved to close town hall for business December 26, 2014. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
At 8:44 PM Mr. Doty moved to go into Executive Session to discuss land acquisition. Chairman Rossi declared it would be detrimental to be held in public session and Selectmen will not return to their regular meeting. Roll Call: Jonathan Mayhew: Aye, Warren Doty: Aye, Bill Rossi: Aye.
Also present Tim Carroll.
Minutes respectfully submitted by Diana DeBlase.
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