Chilmark Board of Selectmen April 15, 2014 Meeting Minutes
Present: Chairman Warren Doty, Jonathan Mayhew, Bill Rossi, Tim Carroll,
Dennis Jason, Richard Steves, Isaiah Scheffer, Melanie Becker, Everett Poole, Josh Aronie, Remy Tumin and Lynn Christoffers.
At 7:00 PM Chairman Doty called meeting to order in the Selectmen’s Meeting Room.
Public Hearing:
Chairman Doty opened the public the hearing concerning proposition 2 ½ overrides. The items on the ballot that will represent the 2 ½ overrides are: MV Regional High School for $122,000.00 and Up Island Regional School District for $71,000. Discussion ensued. There was no public comment. At 7:08 PM Chairman Doty closed public hearing.
Minutes:
Draft minutes from the Selectmen’s April 1, 2014 meeting were reviewed, corrections were made. Mr. Rossi moved to approve the minutes as corrected. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
The Food Truck:
Josh Aronie is present to request an extension to his permit to run The Food Truck. Mr. Aronie has been given permission by the manager of the Home Port to have The Food Truck park in their lot to continue food sales till May 2, 2014.
Mr. Rossi moved to extend The Food Truck common victualler permit, and approve the new location at 412 North Road (Home Port) with no fee for the extension.
Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Chilmark Community Center:
Mr. Carroll said the Selectmen have received two requests for the use of the Chilmark Community Center. Stephanie Dreyer of the West Tisbury School has written requesting to have the CCC as a backup location for a retirement party for two teachers from the WT School. (The Menemsha Beach is the first choice for this party) The date requested is June 21, 2014.
Mr. Carroll said Mrs. Dreyer was unable to attend tonight but is requesting the Selectmen waive the rental fee. Mrs. Dreyer stated in her email that they will acquire liability insurance for this event and will send the required cleaning deposit.
Mr. Rossi moved to approve the WT School adult celebration at the CCC with the condition they purchase liability insurance listing Chilmark on the certificate and pay the cleaning deposit.
Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
CCC Use continued…
Mr. Carroll said that the second request for use of the Chilmark Community Center comes from the League of Women Voters. The MV chapter of League of Woman Voters is asking to hold a fundraiser. This fundraiser would be a Kentucky Derby Day event. They are charging $7.00 at the door and will have activities related to the race for example a hat contest and to watch the race on TV. The MV LWV has already sent in a cleaning deposit and is requesting the Selectmen waive the rental fee.
Mr. Rossi moved to approve the MV League of Woman Voters fundraiser and to waive the rental fee at the CCC. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Jennifer Passafiume, Jason Snow, arrive at 7:20 PM
Vineyard Triathlon:
Jennifer Passafiume and Jason Snow presented their plan to organize and execute a Vineyard Triathlon. The proposal is a half ironman triathlon on September 7, 2014 starting at 6:30 am in Waban Park in Oak Bluffs. They are anticipating 250-300 competitors. Bikers will ride a 56 mile loop of the island. Riders will enter Chilmark on North Road and then turn onto Menemsha Cross Road toward Beetlebung Corner. Racers will then turn onto State Road and loop around Aquinnah. They will re-enter Chilmark on State Road, then turn onto South Road and head back down island.
Ms. Passafiume said that the proceeds will be donated to the Island YMCA.
Discussion ensued. Ms. Passafiume and Mr. Snow said they attended a police chiefs meeting a few weeks ago and received support and will meet individually with each town’s Police chiefs.
Chairman Doty asked that all signs are removed at the end of the race. Chairman Doty also requested that the Selectmen have a signed statement from Police Chief Cioffi saying he is in support of this event. Mr. Rossi moved to approve this triathlon request pending Chief Cioffi’s approval. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
USACE Menemsha Dredging Letter:
Selectmen reviewed letter sent to the town from United States Army Corp of Engineers dated April 7, 2014. Mr. Mayhew said he questions the statement that hurricane Sandy caused the channel to fill in. Mr. Mayhew said there are other communities that need hurricane relief funds more than we do.
Mr. Doty said he is disappointed that this USACE letter did not respond in any way to the letters that the Selectmen, Harbormaster and Shellfish Department sent to the USACE.
Mr. Poole said he agrees with Mr. Mayhew that Hurricane Sandy was not responsible for the shoaling in Menemsha channel.
Mr. Jason asked if there was an option to appeal this dredging plan made by the USACE.
Mr. Rossi moved to respond to this letter from the USACE with a letter from the Selectmen’s office stating we are still opposed to the dredging beyond #4 red nun. This letter will also include
USACE Dredging of Menemsha Letter Continued….a request to have a public hearing in Chilmark prior to moving forward with any dredging. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Town Treasurer Refunding of Bonds:
Treasurer Melanie Becker presented information to the Selectmen about the town’s opportunity to refund / refinance the $1,325,000.00 municipal bond in September 2014. Mrs. Becker explained the bonds origin and balances and possible cost of refinancing in depth.
Discussion ensued. Mr. Doty recommended keeping debt service level. Mr. Doty suggested refunding the bond but keeping the payments the same not borrowing any additional funds. No action was taken at this time. The treasurer said she will continue to update the Selectmen about the refinancing of this bond and seek their guidance.
Human Resources Board:
Selectmen have received a position description updated by the HRB for the position of Assistant Harbormaster. Selectmen reviewed the position description signed by the HRB chairman Mr. Malkin.
Mr. Mayhew moved to approve and sign this job description recommended by the HRB.
Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes, Chairman Doty signed the position description.
Harbor Staffing 2014:
Harbormaster Jason is present to request increasing the harbor FY15 budget, to allow for appropriate staff coverage for the coming season. Mr. Jason explained that during the budget process that he had eliminated from salary budget in error and needs to add an additional $6,304.00 back into the budget.
Discussion ensued. Mr. Carroll said the $6,304.00 could be transferred from the harbor expense budget line to the salary budget line. Mr. Jason said that one Assistant Harbormasters will be a 25 hr. a week position that he would like Mr. Steves to return to. And a 35 hr. a week position that is to be determined. Mr. Steves said that he would work 7:00 AM -noon 5 days a week and other Assistant Harbormaster would be Noon to 7:00 PM 5 days a week.
Town Moderator Everett Poole said he would recognize this as an amendment on the floor at Annual town Meeting as long as the increase was less than 10% of the department budget.
Mr. Mayhew moved to allow amending the Harbor FY15 salary budget increasing it by $6,304.00 on the ATM floor April 28, 2014. This would not be additional funds to town it would be transferred from expense line. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Harbor Shack and Harbor Updates:
Chairman Doty said it can no longer be called a shack it’s an office. Mr. Jason said he is happy with the progress.
Mr. Jason said the caplog is being worked on, and the harbor maintenance is progressing. Mr. Jason suggested Crab Corner having swim float delineations;
Harbor Updates Continued :
Mr. Mayhew said he would like to review these plans. Mr. Jason said that after inspection of the floating ramp to the charter dock he noticed a black float box that the ramp rests on is missing. Mr. Jason said this is ok for now but will need to have one put into place. The Selectmen asked that the missing float issue be worked on.
USCG Boathouse:
Harbormaster Mr. Jason said that the USCG boathouse progress was slowed down due in part to failure of being able to drive the plastic sheeting. This failure put the building progress back at least 4 weeks. The delay will cause some challenges to use our slips. Mr. Jason will keep the Selectmen updated on the progress of the USCG Boathouse.
Harbor: Mr. Mayhew said Blake Littleton contacted him asking if he could invite 6-8 boats (12 foot Herreshoff) from Edgartown for 2-3 days at the end of June 2014. Mr. Jason said he did not have a problem with that.
Chilmark School Roof Repair Update:
Mr. Carroll distributed a draft RFP for the roof repair project. Chairman Doty said he and Mr. Carroll will be meeting at the school Friday to participate in a conference call with the engineer. Mr. Rossi said he was happy that that this estimate from the most recent consultant is considerably lower than the Noblin report.
Assessors Triennial Revaluation:
Mr. Carroll said that the Chilmark Board of Assessors have received a single proposal for the revaluation from Paul S. Kapinos & Associates Inc. Mr. Carroll said this proposal is from the same company the town purchased the software from and that the Assessors are pleased with this proposal. Mr. Carroll said the cost of the revaluation proposal is $25,000.00.
Mr. Mayhew moved to accept this proposal. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Police Department Appointment:
Mr. Carroll said that Chief Cioffi was unable to attend tonight and recommended tabling this to the next Selectmen’s meeting.
Mass DOT:
Mr. Carroll said that Chilmark has received a notice from Mass DOT that $9,000.00 is available to us for road repairs due to the rough winter weather. Mr. Carroll met with Highway Superintendent Keith Emin and they decided to spend the fund on replacement concrete posts and painting road stripes.
Smith Properties:
Mr. Carroll said Seth Karlinsky our contractor for the Comfort Station has submitted a bill for the startup operations for the restrooms. Chairman Doty said this is the third year of a three year contract for the Comfort Station.
Aquinnah Planning Board:
Mr. Carroll said that Aquinnah Planning Board will have a hearing on April 29, 2014 at 5:45 PM and encourage Chilmark Selectmen to attend. The agenda is concerning the Aquinnah creek lots.
At 8:48 PM Mr. Rossi moved to adjourn. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase Approved 05/06/14
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