Chilmark Board of Selectmen December 10, 2013 Meeting Minutes
Present: Chairman Doty, Jonathan Mayhew, Bill Rossi, Tim Carroll, Jennie Greene
and Jonathan Revere
At 7:00 PM Chairman Doty called meeting to order in the Selectmen’s Meeting Room.
Minutes:
Draft minutes from the Selectmen’s November 19, 2013 meeting were reviewed. Corrections were made to these draft minutes. Mr. Rossi moved to approve minutes as corrected.
Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Squibnocket Beach Project Update:
Mr. Rossi said project administrator Chuck Hodgkinson was unable to attend our meeting tonight. Mr. Rossi gave an update on the project plans. Mr. Rossi said that the Public Forum held at the Chilmark Library December 3, 2013 brought up concerns from home owners in that area. Chairman Doty said a report from coastal geology experts needs to be done next. Mr. Mayhew recommended looking at alternate placement of parking lot farther to the East and North of present plan. Mr. Rossi recommended seeing this plan as prepared through.
Selectmen decided the next public hearing for the Squibnocket Beach Project will be January 7, 2014 at the beginning of their regular scheduled Selectmen’s meeting. The Squibnocket Beach Project hearing will be from 7:00 PM to 8:00 PM and then the regular agenda will follow.
Municipal Evaluation Manual:
Jennie Greene of the Human Resources Board presented the final Municipal Evaluation Manual, discussion ensued. Mr. Rossi moved to approve and adopt the Municipal Evaluation Manual as presented tonight. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Martha’s Vineyard Commission:
Chairman Doty said that Joan Malkin expressed interest in being reappointed to the Martha’s Vineyard Commission as Chilmark representative. Mr. Rossi moved to reappoint Joan Malkin to the Martha’s Vineyard Commission as our Chilmark representative. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Chilmark Community Center:
Chairman Doty said the floor repairs to the CCC will consist of the following:
- Screwing the floor down in the places it has buckled.
- Laying rigid insulation down on the ground under the floors.
- Monitor the moisture levels and collect data with moisture meters from January 2014 to September 2014.
Chairman Doty said this plan is expected to cost around $4,000.00 and recommended the funds come out of the joint maintenance account for the Chilmark Community Center.
Mr. Rossi moved to approve spending up to $4,000.00 for these repairs to the CCC using the Chilmark Community Center joint maintenance account. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Special Town Meeting Follow-up:
Chairman Doty said that the projects that were approved at Special Town Meeting need to be followed through and he recommended a Selectman monitor each big project. Mr. Rossi agreed to monitor the harbor shack project. Mr. Mayhew agreed to monitor the piling replacement project. Mr. Carroll said he would help schedule meetings with department heads and Selectmen till projects are complete.
Hunting Permission Request:
Mr. Carroll said the Selectmen’s office received a written request from resident Jeff Day to hunt town owned property. Mr. Rossi moved to approve this request. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Letter of Thanks:
Chairman Doty asked that the Selectmen’s office write a letter of thanks to Mr. Robert Chidsey for his commitment to the FinCom for the years he served our town.
Exercise Facility Proposal:
Chairman Doty said this area that Mr. Ketchum proposes to build an exercise facility will not work as there is not space available.
Invite Town Counsel:
Chairman Doty recommended inviting Town Counsel to the next Selectmen’s meeting for an Executive Session follow-up on the Parker Appeal. Selectmen will have this meeting December 17, 2013.
Holiday updates. Chairman Doty said next Wednesday December 18th is the annual Chilmark Fire Department sponsored Christmas party for the local children. Also that same night is the Chilmark Library Holiday party.
At 8:17 PM Mr. Rossi moved to adjourn. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase Approved 1/07/14
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