Chilmark Board of Selectmen November 19, 2013 Meeting Minutes
At 6:30 PM Chairman Doty called meeting to order and moved to call an Executive Session to discuss real property acquisition.
Mr. Rossi seconded. Mr. Doty: Aye, Mr. Mayhew: Aye, Mr. Rossi: Aye.
Also present: Tim Carroll, Ron Rappaport and Chuck Hodgkinson.
At 7:03PM Chairman Doty returned the meeting to regular session in the Selectmen’s Meeting Room.
Present: Chairman Doty, Jonathan Mayhew, Bill Rossi, Tim Carroll, Jonathan Revere, Maggie Downey, Paul Bagnall, Dennis Jason and Isaiah Scheffer.
Chairman Doty said that the Selectmen have received a proposal from the Squibnocket Farm Association and will be presenting this in a full power point presentation on December 3, 2013.
Cape Light Compact:
Maggie Downey gave a presentation about what CLC has accomplished and its goals.
1997 MA Restructuring Act authorizes towns and cities to aggregate customers to purchase power supply and to administer rate payer funded energy efficiency programs; this was the beginning of CLC.
Ms. Downey said that of the 1,070 electrical customers in Chilmark only 40 participated in the energy audit. Ms. Downey recommended that people take advantage of the service. The telephone number to call for information to schedule an energy audit is 1(800) 797-6699.
Ms. Downey also spoke of the streetlight purchase program that will save the Town of Chilmark money as they will all be retrofitted with LED lights. Mr. Carroll said he is in the final negotiations with NSTAR at this time and when they have completed the purchase of all 22 streetlights in Chilmark the town will move forward with LED bulbs.
Mr. Mayhew moved to approve the LED conversion of 22 streetlight fixtures. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
At 7:35 PM Chairman Doty called to order the Public Hearing for Tax Assessment Classification. Assistant Assessor Pam Bunker presented the Selectmen the recommendation of the Assessors. Mrs. Bunker said that the Chilmark Assessors recommend a single tax rate.
Mrs. Bunker said the values have gone down and the rate will go up to keep the budget stable. Discussion took place.
At 7:42 PM Chairman Doty closed hearing.
Mr. Rossi moved to accept the recommendation and keep single tax rate for FY15; the Residential Factor of 1. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes 99
Assessors have a warrant article of $55,000.00 for the Special Town Meeting for the three year re evaluation costs. This article was originally on the ATM and postponed to STM.
MV Shellfish Group:
President of the MV Shellfish Group Paul Bagnall and Chilmark Shellfish Constable Isaiah Scheffer presented the Selectmen with a grant they are seeking support for. Mr. Bagnall said the MV Shellfish Group is applying for a grant of $499,999.99 to restore the Chappaquiddick Shellfish Hatchery. Discussion ensued.
Mr. Rossi moved to participate in the CPC Grant and have chairman Doty sign paperwork.
Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes Chairman Doty signed
Quitsa Pond Clam Point Cove:
Shellfish Constable Isaiah Scheffer recommended and asked for Selectmen to approve closing Clam Point Cove to Quahog shell fishing for a year possibly less. Discussion ensued. Mr. Mayhew moved to close this area starting December 1, 2013 till August 2014. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Harbor:
Mr. Carroll said the Harbor Department has warrants for the Special Town Meeting. They are a new harbor shack and replacement pilings. The specifications for the shack are a 12 x 16 building with 12” pitch to the roof. Mr. Jason said he would prefer to have the shack built by the MVRHS Building Trades department. Mr. Iacono recommended having Salt Spray Shacks give an estimate as well. Mr. Carroll said that he will contact both and move forward on getting quotes.
The estimate for a completed harbor shack with electricity is $24,000.00
The piling replacement warrant is estimated to be $55,000.00 to replace 44 pilings in Menemsha harbor. Discussion ensued. Mr. Jason said long term 76 pilings along the Commercial dock will need to be replaced.
Mr. Jason said that the harbor boat he has now will be fine and will not seek to buy a new one yet. Mr. Doty recommended the use of the harbor boat warrant article that is not spent and an old dredging article be combined to off set the purchase and setting of the 44 piles on the STM warrant.
Minutes:
Draft minutes from November 5, 2013 were reviewed, corrections were made. Mr. Rossi moved to approve minutes as corrected. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Vineyard Power Lease & PPO:
Selectmen’s Office received the final draft of the Solar Array Project from Town Counsel Mr. Rappaport and Vineyard Power. Mr. Rossi moved to authorize Vice Chairman Mayhew to sign the PPO and Lease Agreement for Phase I and Phase II. Mr. Mayhew seconded the motion.
SO VOTED: 2 Ayes, 1 Abstain Mr. Mayhew signed the Lease Agreement and PPO.
County Health Care:
The County sent a notice informing the Chilmark Selectmen that a member is needed to be appointed to the Vineyard Health Care Access Program oversight board….
Mr. Doty said he would be willing to be appointed to the oversight board for the VHCAP. Mr. Mayhew moved to appoint Mr. Doty to the VHCAP oversight board. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Hunting Permission Request:
Selectmen’s office has received a letter from Mr. Gary Demers requesting permission to hunt on Chilmark Town owned land. Included with Mr. Demers request was a letter from Everett Poole in support of granting Mr. Demers permission. Selectmen asked for the Executive Secretary Tim Carroll to issue a permit but for a specified location.
USACE & Woods Hole Group Dredging Scenarios:
Mr. Carroll said that the Tribe’s dredging contract will include two scenarios of dredging plans for the Menemsha Pond. Mr. Rossi moved to authorize $2,000.00 plus dollars to be paid out of the Selectmen’s Unclassified Account, to pay for Chilmark’s portion of the second dredging scenario. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Special Town Meeting Articles:
Selectmen reviewed 16 proposed articles for the December 9, 2013 Special Town Meeting.
After extensive discussion the warrant will have 15 articles as follows.
Article 1. To see if the town will vote to appropriate from available funds in the treasury the sum of $55,000.00 to fund the state mandated triennial re-evaluation of real property, including the payment of costs incidental and related thereto.
Article 2. To see if the town will vote to appropriate from available funds in the treasury the sum of $100,000.00 to continue the funding of OPEB obligations.
Article 3. To see if the town will vote to transfer from Article 25 of the 2013 Annual Town Meeting (purchase new ambulance) a sum of up to $30,000.00 to purchase and equip a replacement car for the Tri Town Ambulance service, including the payment of costs incidental and relative thereto.
Article 4. To see if the town will vote to appropriate from the Waterways Improvement Fund the sum of $24,000.00 to replace the shed occupied by the Harbor Department, including the payment of costs incidental and related thereto.
Article 5. To see if the town will vote to appropriate from the Waterways Improvement Fund the sum of $3,000.00 to install chain anchors to the Commercial and Residential floating docks off the West Dock, including the payment of costs incidental and relative thereto.
Article 6. To see if the town will vote to appropriate from available funds in the treasury the sum of $18,000.00 to pay for tree work and brush cutting along town roads, including the payment of costs incidental and related thereto. Continued….
Special Town Meeting Articles Continued…
Article 7. To see if the town will vote to appropriate from available funds in the treasury the sum of $5,500.00 to insulate the floor of the Community Center, including the payment of costs incidental and related thereto.
Article 8. To see if the town will vote to appropriate from available funds in the treasury the sum of $38,000.00 to replace the wood floor in the Community Center, , including the payment of costs incidental and related thereto.
Article 9.To see if the town will vote to appropriate from available funds in the treasury the sum of $5,000.00 to fund repairs to the HVAC system at the Town Hall, including the payment of costs incidental and related thereto.
Article 10. To see if the town will vote to appropriate from available funds in the treasury the sum of $5,000.00 to purchase and install replacement road-side concrete posts, including the payment of costs incidental and related thereto.
Article 11. To see if the town will vote to appropriate from available funds in the treasury the sum of $6,000.00 to purchase two fireproof file cabinets for storing permanent town records, including the payment of costs incidental and relative thereto.
Article 12. To see if the town will vote to appropriate the sum of $55,000.00 to purchase and install replacement pilings in Menemsha Harbor and to meet this appropriation transfer $12, 463 from Article 3 of STM February 2012 (harbor boat) and $7,283 from Article 13 of ATM 2009 (dredging) and transfer $35,254 from the Waterways Improvement Fund, including the payment of costs incidental and related thereto.
Article 13. To see if the town will vote to adopt the provisions of Section 9A of Chapter 200A of the Massachusetts General Laws allowing an alternative procedure for disposing of abandoned funds held in the custody of the town, or take any other action relative thereto.
Article 14. To see if the town will vote pursuant to Section 7 of Chapter 42 of the Massachusetts General Laws to change the town boundary line between Chilmark and Aquinnah between Menemsha Pond and Menemsha Bight, plan on file in the Town Clerk’s Office, or take any other action relative thereto.
Article 15. To see if the town will vote to appropriate from available funds in the treasury the sum of $2,000.00 to implement Article 11 above, including the payment of costs incidental and related thereto.
Mr. Rossi moved to call Special Town Meeting December 9, 2013 at 7:30 PM at the Chilmark Community Center with the afore mentioned articles. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
FinCom Meeting:
Mr. Carroll said that he needs to schedule a joint meeting of the Chilmark Selectmen and the FinCom to elect new FinCom members. Mr. Carroll said he received a letter from Mr. Robert Chidsey notifying the Selectmen he will no longer be on the FinCom. Mr. Carroll said that Mr. Jim Malkin has asked to be elected to the position Mr. Chidsey is vacating. Mr. Carroll said Riggs Parker has also asked to be elected to the FinCom.
Mr. Carroll will schedule a joint meeting prior to the December 9, 2013 STM so FinCom members can review the Warrant for STM.
Tri Town Ambulance Surplus Equipment:
Mr. Carroll said he received a request from the TTA to have the Selectmen declare the vehicle that they are replacing as surplus equipment. Mr. Rossi moved to declare the excess vehicle at the Tri Town Ambulance as Surplus. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Tea Lane Farm:
Mr. Carroll said that Ms. Collins of Tea Lane Farm contacted him saying the barn that the town was storing some equipment in is ready to be utilized by the farm and asked that the equipment be removed. Mr. Carroll asked that the Selectmen declare the sickle bar as surplus. Mr. Mayhew moved to declare the sickle bar as surplus, with minimal value. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
DAS Fiber:
Mr. Carroll said that American Tower still owes the town connectivity to fiber that would connect town buildings. RDA Software will be looking at the contract to install the fiber for the town. Mr. Carroll will have ATC pay RDA for the installation but through the town when we are satisfied with the job.
At 9:45 PM Mr. Rossi moved to adjourn. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase. Approved 12/10/13
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