Chilmark Board of Selectmen December 4, 2012 Meeting Minutes
Present: Chairman Mayhew, Warren Doty, Bill Rossi, Tim Carroll, Jonathan Revere,
Janet Weidner, Kathy Thompson, Andy Goldman, Dennis Jason, David Norton,
Robert Coutinho, Remy Tumin, Jim Hickey, Karen Corrivau, Darrel Peterson.
At 7:00 pm Chairman Mayhew called meeting to order in the Selectmen’s Meeting Room.
Minutes:
Draft minutes from Selectmen’s November 20, 2012 meeting were reviewed, corrections made.
Mr. Doty moved to approve minutes with corrections. Mr. Rossi seconded the motion.
SO VOTED: 2 Ayes, 1 Abstain Mayhew did not attend 11/20/12 meeting.
Cemetery Commissioner:
Jane Slater wrote a letter to the Selectmen to notify them of her resignation as chairman of the Cemetery commission. Mr. Doty moved to accept Jane Slater’s resignation and to write a letter thanking her for her years of service. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Mr. Doty said that they have a recommendation from Jane Slater endorsing Brian Cioffi for the Cemetery Superintendent position.
Mr. Carroll asked permission to advertise for position of Cemetery Superintendent with letters of interest due by noon December 14, 2012.
Planning Board:
Janet Weidner chairman of the Planning Board presented the Selectmen the draft By-Laws for Detached Bedroom and Residential Building size. Selectmen Doty said that there is wording in section C2 that is confusing.
Ms. Weidner said that Andy Goldman has already worked out the wording but they did not change the wording in the draft because drafts where made public and until the hearing on December 17, 2012 the changes and clarifications will not be made on the drafts. That way no one has a different draft.
Mr. Doty moved to approve the process that the Planning Board has applied to theses draft bylaws. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Chairman Mayhew thanked the Planning Board members for all of their efforts in creating these drafts.
NSTAR Public Hearing 155 South Road:
Karen Corrivau is the representative from NSTAR for the public hearing.
At 7:30 pm. Chairman Mayhew opened the public hearing to see if the town will allow permission to install approx. 40' of underground cable and conduit under South Road, Chilmark.
NSTAR Public Hearing 155 South Road continued….:
There was no input as to why NSTAR should not proceed to install underground connection at 155 South Road. At 7:35 pm Chairman Mayhew closed the public hearing. Mr. Doty moved to approve NSTAR their request for 155 South Road. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
NSTAR Tower Request:
Darrel Peterson is the representative from NSTAR and is requesting that the Town of Chilmark approve the installation of two new radio repeater antennas at 55 Tabor House Road on a temporary basis. These repeater antennas are for use with the Company's upgraded voice radio system. The upgraded system is an important operational and public safety enhancement for
NSTAR in its normal and emergency operations. The repeater antennas will be installed on top of a wood pole which will be 50 feet above ground, with a ten foot antenna on top of pole.
Mr. Mayhew said his desired location for a permanent installation is at Peaked Hill.
Mr. Carroll said these poles will be taller than the DAS nodes. Discussion ensued. Option #2 location at 55 Tabor House Road is the desired choice of the Selectmen.
Chief Norton said that the communication needs that the NSTAR is requesting is an important addition to Chilmark Emergency response for his department getting information from NSTAR during an emergency.
Mr. Doty moved to approve Option #2 location at 55 Tabor House Road for one 60 foot pole which will be put ten feet into the ground, with antenna atop. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Fire Tanker Bid:
Chief Norton and Captain Coutinho presented the Selectmen the request for them to approve the new wet side tanker with a pump. The KME Company that supplied a bid is the truck they would like approved. Chief Norton said the reference checks that he did gave him confidence in going with KME. Mr. Carroll confirmed the very positive references. The Bid received from KME is $215,234.00.
Mr. Carroll said KME has offered some options for financing the project. They are offering discounts for prepayment. Mr. Carroll said that the Town Accountant has confirmed that the Town has appropriated $220,000.00 Chief Norton would like to add a couple of features to the truck that were not specked in the RFP. With the additional items the truck still comes within the budget.
Mr. Doty moved to approve the Fire Department’s purchase of the tanker from KME with option 1 & 2 with option 3 at the discretion of Executive Secretary Carroll. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Coleman Conservation Restriction:
Mr. Doty said this Conservation Restriction was brought to the Selectmen this time last year and the access that we had asked for seems to not be in these documents anymore. Chairman Mayhew said there are clarifications needed prior to approving this CR. Mr. Doty moved to postpone till December 18, 2012 Selectmen’s Meeting. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Martha’s Vineyard School Superintendents Union:
The Superintendent’ office sent a warrant article place holder for a new superintendents building. Mr. Doty said that there is no amount in the warrant article and wants figures for the costs. Mr. Carroll will have the Superintendent’s office bring this information to the December 18, 2012 meeting.
South Shore Coastal Erosion:
Chairman Mayhew has asked a company to come to the Town of Chilmark for an informal meeting with the Conservation Commission and the Board of Selectmen for information on an artificial reef. Pearson is the company Chairman Mayhew contacted. He said they have been in this business for over 20 years.
Mr. Rossi asked to have more information and an assessment made prior to any decisions. Mr. Doty said that Woods Hole Group has been hire for an analysis for beach preservation. Mr. Doty recommended including the Woods Hole Group.
Chairman Mayhew said he is most concerned with the Stonewall Beach protection as it is the weakest area that connects up island to down island. Mr. Carroll will contact interested parties, engineers and Massachusetts representative and residents who live on the south shore affected areas and organize an informational meeting.
Cormorant Depredation Permit:
Selectman Doty asked that the Cormorant Depredation Permit process be cleared up. Mr. Doty said that Shellfish Constable Scheffer reported we had been denied the permit and to expect a letter saying that. Chairman Mayhew said that this is a very important permit to pursue for the preservation of flounder and shellfish in our waters. Mr. Doty said if we have been denied to begin the appeal process. Mr. Carroll will contact Mr. Scheffer for confirmation and if we have been denied will start the appeal.
Holiday Request for 12/24 & 12/31:
Mr. Doty asked why this is different from any other year. Mr. Carroll said the calendar this year has Christmas and New Year’s Day landing on a Tuesday. Employees that are traveling to see family over the weekend will have to come back for a half work day on both Mondays. Chairman Mayhew said he is in favor of closing the Town hall on Monday December 24th and Monday December 31.
Mr. Carroll asked if that also pertained to the Library as well. Mr. Doty said that the library would be included in the decision if they so inclined.
Holiday Continued: Mr. Rossi moved to close Town hall and The Library if they so inclined for December 24, 2012 and December 31, 2012. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes
Hunting Permission
Chairman Mayhew said both applicants Chris Jones and Sean Egan are both local residents. Mr. Doty moved to approve granting hunting permission to these applicants. Mr. Rossi seconded the motion SO VOTED: 3 Ayes
Streetlights:
Tim Carroll asked for the Selectmen to approve his request to transfer the streetlights to LED through the Cape light Compact with this proposal we would purchase the light fixtures then transfer to Cape light Compact so the maintenance would not be the Towns responsibility.
There is an example of the LED Street light at entrance to Edgartown Stop and Shop. The brightness can be adjusted but the color of light will be the same as this example.
Mr. Doty moved to approve Mr. Carroll’s request. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Solar Installation:
Mr. Doty disclosed he is on the board of Vineyard Power. Mr. Doty said he would like to move forward with a solar array at the Chilmark Land fill site. He will recuse himself from the decision and any motions.
Chairman Mayhew said we have CVEC option and Vineyard Power option, but we could also put out an RFP. Mr. Rossi said he is in support of the company that is most advantageous to Chilmark.
Mr. Carroll said that March is the earliest time he could do an RFP for a solar project.
Phase III Update:
Mr. Carroll said that Bellingham Marine has sent the plans for the Concrete floats and asked the Selectmen to review prior to sending approval. Mr. Doty asked to have a white lighting on the docks vs. the amber they have listed in the plans. Tim Carroll said he and Kent Healy will consult Cole Powers on the FREA electrical plans prior to approval.
Menemsha Parking Lot:
Mr. Carroll requests permission to contact traffic parking lot specialist and meet with Dan Greenbaum to review recommendations and to then repaint the lot. Mr. Doty moved to authorize to spend up to $1,000.00 to study maximizing the parking in Menemsha. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Beach Superintendent Training:
The Beach department has asked that the Superintendant take some training lessons. Mr. Doty said that there is life saving classes at the Mansion House this winter they would like her to attend, Also management courses too.
Beach Superintendent Training continued….
Mr. Rossi said that paying for her to be life saving certified seems wrong, it is something she should have done already. Mr. Rossi said that we expect the lifeguards we hire to be already certified.
Mr. Doty said that he supports staff development training but that the position is seasonal and our HRBC doesn’t include seasonable staff development training. Mr. Doty moved to approve the Beach Department request for staff development training up to $600.00. Chairman Mayhew seconded the motion. SO VOTED: 3 Ayes
Bill Rossi said he will suggest to Beach Department Committee to change Position Description for Beach Superintendent with the HRBC.
Middle Line Road:
Mr. Doty said that there was a walk through done at the rental duplexes and a punch list was created. Mr. Carroll will contact Chuck Hodgkinson for an update on the punch list. Mr. Doty said that the property manager Mr. O’Brian was to purchase a single Pella Door to see if that would be a good solution for the storm / screen doors.
Mr. Carroll said that he spoke to Jen Jamgogian the treasurer of the MLR road association. Mr. Carroll told her the town plans on adding Molly’s Lane to the town snow plowing route but unless the areas within the development are staked they can’t get into the developments. Mr. Carroll said they will bill the MLR Association for the plowing.
Shellfish Grants:
Mr. Doty said that the grant holders all have product in the grants but Vinny Iacono’s permit only just was approved by the state. Mr. Carroll said that we should expect reports from the five grant holders in February of 2013
Tea Lane Farm:
Mr. Doty said he stopped by the Farm to see how Krishana’s Collins project was coming along. He recommended that if Selectmen are interested to stop in and see all of the progress.
The house has been gutted revealing eel grass insulation in the walls and the old hearth is now exposed. Mr. Doty said the bamboo has all been removed and there are sheep in the front field. Chairman Mayhew said he was pleased to hear the improvements.
Harbormaster:
Harbormaster Jason said he has hauled the Harbormaster Boat and has stored it with Edgartown marine. Mr. Jason said that he will use remaining money from the warrant to purchase boat to buy a trailer and will intend to store up here next year.
Mr. Doty moved to approve spending up to $5,000.00 for a double axle trailer for the harbor boat
Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Harbor:
Chairman Mayhew said that there should be a speed limit signage in Quitsa Pond. Mr. Carroll recommended two no wake channel buoys for Hariph’s Creek. Mr. Carroll recommended a public hearing for waterways rule and regulations. Selectmen approved scheduling a public hearing.
Noise Complaint:
Mr. Doty reported on the informal meeting that was scheduled in response to the noise complaints in Menemsha. Mr. Rossi said that Bob Nixon said he will have a sound specialist come in a few months and report back with his findings. Mr. Doty said no decisions were made but people were able to air their concerns and complaints.
Mr. Rossi moved to adjourn. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Meeting adjourned at 10:01 PM
Minutes respectfully submitted by Diana DeBlase Approved 1/08/13
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