Chilmark Board of Selectmen July 17, 2012 Meeting Minutes
Present: Chairman Jonathan Mayhew, Warren Doty, Bill Rossi, Tim Carroll, Jonathan Revere, Emily Day, Rebecca Thompson, Seth Karlinsky, Nancy Grundman, Jim Hickey
At 7:30 pm Chairman Mayhew called meeting to order in the Selectmen’s Meeting Room.
Minutes:
Draft minutes from July 3, 2012 were reviewed, amendments were made. Mr. Doty moved to approve minutes as amended, Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Chilmark Road Race:
Summer Program Committee Chairman Nancy Grundman presented the Selectmen with the August 11th road race plans. Mr. Doty said the conditions are; runners participating are limited to 1,500. Plans are to be coordinated with Police Chief Cioffi and to obtain a Board of Health sanitary plan.
Mr. Doty moved to approve and sign the road race permit with stated conditions. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Preschool bathroom Project:
Rebecca Thompson presented the Selectmen the proposed changes to the preschool bathroom project. Mrs. Thompson said that the best solution for the preschool is to build it inside the classroom.
Mr. Doty moved to cancel the contract with Knight Builders and move forward to produce a design plan for an interior bathroom for quotes. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
At that time Selectmen Mayhew, Doty and Rossi authorized Tim Carroll to work with Heather Lionette director of Chilmark preschool with design plans and to award bathroom project to the lowest quote if possible.
MV School:
Superintendent of Schools notified Selectmen to appoint a representative on the All Island School’s Negotiations Committee for the coming budget process.
Mr. Doty nominated Richard Williams of the Finance Advisory Committee who was Chilmark’s representative in the past. Mr. Williams was unavailable to accept nomination but will be informed on his return. Mr. Rossi said he would back up Mr. Williams on this if necessary.
Mr. Doty moved to appoint Mr. Williams to the Negotiations Committee subject to his acceptance. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Menemsha Comfort Station Contract Amendment:
Seth Karlinski is present to ask that the Selectmen amend his contract to advance $8,500.00 to purchase unforeseen replacement of vehicle.
Mr. Doty moved to amend the contract to advance money for this one time emergency, Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
USCG License for Floating Dock on West Side:
Tim Carroll said that the USCG contacted the Selectmen’s seeking a signature from the Board of Selectmen for the floating dock lease. Chairman Mayhew signed lease #HSCGG1-11-6-0011 a 20 year lease expiring 9/30/2031.
Town Accountant:
Emily Day Chilmark’s Accountant presented the Selectmen with the Chapter77 inter-department transfers for Fy2012. The Finance Advisory Committee has approved all 13 transfers at their July 12, 2012 meeting.
Mr. Doty moved to approve signing the transfers. Mr. Rossi seconded the motion.
SO VOTED: 3Ayes
Massachusetts Estuaries Project Update:
Mr. Carroll reported that the MEP report for Tisbury Great Pond should be sent to the Chilmark Selectmen by next week.
State Primary Warrant:
Mr. Carroll presented the Selectmen with the State Primary Warrant to sign. The State Primary is September 6, 2012. Mr. Doty moved to approve and sign. Mr. Rossi seconded.
SO VOTED: 3Ayes Selectmen signed State Primary Warrant
Menemsha Docks Phase III:
Mr. Carroll presented the Selectmen with plans for the docks that have been prepared by Vineyard Land Surveyors. The Fuel Dock plans have been submitted to the Conservation officer for notice of intent and order of conditions as proposed.
Mr. Carroll said the dock plans are available at the Clerks desk at the Chilmark Town hall and on the Chilmark web page. The Selectmen accepted the plans as drawn. Railing and electrical pedestals were discussed.
Mr. Doty moved to adopt the Vineyard Land Surveying plans dated July 17, 2012 and July 2, 2012 to represent transient dock and fuel dock for Article 1 of the Special Town Meeting. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Tri- Town Ambulance:
Ambulance Chief Wilkins is present to ask the Selectmen to terminate permanent employment of Heather McElhinney and then to appoint Ms. McElhinney as a Seasonal EMT.
Chairman Mayhew who is the Chilmark Selectmen representative on the Tri Town Ambulance Committee endorsed the Chiefs suggestions.
Mr. Doty moved to approve terminating permanent employment of Ms. McElhinney and to appoint her as a seasonal EMT. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Chief Wilkins said that he met with the Human Resource Board and proposed that the clerical position not go forward and that an alternate plan of adding 7 hours to the 30 hour position Ms. McElhinney has been terminated from.
The HRBC gave approval with the condition that the position is to be reviewed in October 2012. Mr. Carroll said that this position is considered a temporary hire and that the Chief could extend it another 30 days.
Chief Wilkins requested the Selectmen appoint Matthew Montanile to this 37 hour position. Mr. Montanile is an EMT and paramedic for Tisbury and Tri-Town.
Mr. Doty moved to appoint Mr. Montanile to the 37 hour per week temporary position. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Marina Legal Operators Liability Policy:
Mr. Carroll presented the renewal Marina insurance policy for the Selectmen to approve. There is $1,000,000 liability coverage at this time. Discussion ensued. There is a terrorist coverage for an additional $50.00 Mr. Carroll recommended. Chairman Mayhew thought the additional coverage was a good idea.
Pollution Insurance:
Mr. Carroll said there is a pollution policy for the harbor boat and marina. The pollution coverage is an additional $750. Mr. Rossi moved to add the pollution insurance. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Solar Workshop:
Mr. Carroll received an invitation to attend a Renewable Energy at Closed Landfills work shop.
The Mass DEP and the Department of Energy Resources is presenting this work shop on July 26, 2012 in Boxborough Ma. Selectmen recommended Mr. Carroll attend this work shop.
WTI Agreement:
Mr. Carroll presented the Selectmen with the annual agreement with WTI Systems which manage our Fundware and VADAR programs used in accounting and other town departments.
Mr. Doty moved sign agreement. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Harbor Slip assignment:
Ms. Cullen has notified the Harbor Department of her intent to turn over slip to the next person on the Slip Waiting List as long as they meet the requirements stated in the Waterways Regulations. Chairman Mayhew asked that the Selectmen be notified of the new person ASAP.
Mr. Rossi moved to have the Harbor Department proceed using the Waterways Regulations in assigning this slip to the next person on the Slip Waiting List. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes
Squibnocket Road Report:
Mr. Carroll reported to the Selectmen that the estimated repairs to the Squibnocket Road are double the original figure, now it’s estimated to cost $7,000.00. Mr. Carroll said he had already contacted some property owners and managers asking for financial support in the repairs. The damages to the road appear to be exacerbated if not caused by the overweight trucks being used in their construction projects.
Floating Docks:
Mr. Carroll said that the estimate for the IPE Wood decking is actually $24,000 not $4,000 as previously thought. Discussion ensued about possible materials to use as a base for the IPE Wood decking on the floating docks.
Planning Board:
The Planning Board supplied the Selectmen’s Office with a Flow Chart that the board has been working on to help guide someone through the permitting application process. Discussion ensued about the different boards and what their necessity is in permitting process. No action was taken.
At 9:28 pm Mr. Doty moved to adjourn. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase Approved 8/7/12
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