Chilmark Board of Selectmen June 5, 2012 Meeting Minutes
Present: Chairman Jonathan Mayhew, Warren Doty, Bill Rossi, Tim Carroll, Lynn Christoffers,
Pam Bunker, Clarissa Allen, Lenny Jason, Jennifer Christy, Melanie Becker, Jonathan Klaren,
David Norton, Peter Buchthal, Daniel Durawa, Thomas Herzig, Whitney Hyde, Elizabeth Oliver.
Minutes:
Draft minutes from May 15, 2012 were reviewed, amendments were made. Mr. Doty moved to approve minutes as amended. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
At 7:35 pm Chairman Mayhew opened the Public Hearing for the Classification Hearing.
Pam Bunker from the Chilmark Assessors office is present to present the Selectmen with a recommendation from the Board of Assessors. Mrs. Bunker said that the Assessors recommend a single tax rate with a residential tax rate as one. The town of Chilmark is 98% residential.
Mr. Doty said a special commendation to Pam Bunker and the Assessors for working through the reevaluations with the Department of Revenue.
Mr. Rossi moved to approve the single tax rate recommended by the Board of Assessors. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Revenue Anticipation Note:
Town Treasurer Melanie Becker is present to inform the Selectmen on the cash flow projection for the town. Mrs. Becker said that the note that was borrowed to cover the running of the town during the delay of revalues is coming due the end of June and that she has prepared to process a second RAN to pay this and to aid in the cash flow till the tax bills are paid.
Mrs. Becker received three bid quotes; Edgartown National Bank 0.54%, UniBank 0.65% and Eastern Bank 0.50%. Mrs. Becker has prepared the paperwork for the Selectmen to sign tonight with Eastern Bank. Town Clerk Jennifer Christy is present to witness documents.
Chairman Mayhew moved to sign RAN with Eastern Bank at 0.50%. Mr. Rossi seconded the motion SO VOTED: 3 Ayes
The pooled trust that we have worked so long to establish is now ready to accept OPEB funds from the member units. The Investment Committee of the Trust has selected Rockland Trust Bank to manage the money. The town’s $403,575.63 (which includes the $100,000 appropriated at this spring’s town meeting) in OPEB funds will now be transferred to the Dukes County Pooled OPEB Trust. Mrs. Becker said it’s important that this be done before 6/30/12 so that when the next actuarial study is done, it will be credited to Chilmark as 7/1/12.
Mr. Doty moved to give the treasurer the authority to transfer our $403,575.63 to the Pooled OPEB Trust. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Peter Bucthal:
Mr. Bucthal is present with his fiancé to ask the Selectmen to give them permission to have their wedding held on the West Dock Saturday September 1, 2012. Mr. Doty said the Selectmen do not grant permission for private events on the working dock or most public areas around Chilmark from June 15- September 15 or at least after Labor Day. This event would involve over 100 people with traffic into Menemsha a challenge already the September 1, 2012 date is not feasible. Mr. Doty said the Selectmen would consider a later date. Mr. Bucthal said the guests are already set for that date. Mr. Doty said than the answer is no. Mr. Bucthal thanked the Selectmen for their time and consideration.
Police:
Sgt. Klaren presented to the Selectmen on behalf of Chief Cioffi the list of Police Department employees to be reappointed along with new officers here tonight. Sgt. Klaren introduced the new officers to be appointed; special officers Daniel Durawa, and Thomas Herzig and traffic officer Whitney Hyde. Mr. Doty moved to approve the three officers present along with the list presented by Sgt. Klaren. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Massachusetts Estuaries Project:
The Selectmen’s office has received a contract from the MEP to complete the studies of the Squibnocket, Nashaquitsa and Menemsha Ponds. The MEP sent attachment A and attachment B to be approved and signed. Mr. Doty moved to approve attachment A. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Mr. Doty moved to approve attachment B. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Mr. Doty recommended the MEP receive a call from the Selectmen’s office for updates on the progress of the study. Mr. Carroll said the proposed completion date is December 31, 2012.
Lobster Charters:
The Selectmen have received a recommendation from the Harbor Advisory Committee regarding the application to run a Lobster Chartering out of Menemsha off of the Commercial Dock. The recommendation was for the application to be denied and to have the interested party seek another location.
Mr. Doty moved to accept the recommendation from the Harbor Advisory Committee. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Mass Transit 105:
The Harbor Advisory Committee also heard request from Nick Van Ness about sailing his 105 foot sailing vessel out for charters out of Menemsha. The recommendation from the HAC was that there could be no soliciting for chartering and to not use parking in Menemsha for charters. Mr. Doty moved to accept the recommendation from the Harbor Advisory Committee. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
UIRSDC:
Up Island Regional School District Committee is seeking a new Chilmark representative to be appointed by the Selectmen to complete Perry Ambulos’s term he stepped down from. The Selectmen’s office has received letters from two interested persons. Mr. Doty asked that the Selectmen hold interviews for this appointment at the June 19, 2012 Selectmen’s meeting and to advertise in the news paper that interested parties send request in to be interviewed at this meeting. Mr. Doty said that there is a meeting of the UIRSDC the 18th of June and recommended a Selectmen go as representative till we appoint a new member after the 19th interviews.
Mr. Doty said he would attend as Chilmark Selectmen representative. Mr. Rossi moved to appoint Mr. Doty as a temporary member to the UIRSD. Chairman Mayhew seconded the motion.
SO VOTED: 2 Ayes, Mr. Doty Abstained.
Harbor Department Appointments:
Harbor Master Jason sent the Selectmen’s office a list of recommended appointments. The Position of Assistant Harbor Master is Richard Steves, returning Assistant Wharfinger is Ian Bardwell and new hire Assistant Wharfinger Trever Maciel. Mr. Rossi moved to approve the appointments recommended by the Harbor Master. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes
Committee Appointments:
The Selectmen have received letters of interest from David Norton, Rodney Bunker, John Larsen and Jeffrey Maida for the two open positions on the Harbor Advisory Committee. Mr. Carroll said that Louis Larsen is interested in the HAC but is too busy to commit to the board still.
Mr. Rossi said that the input from the fishing community is very important for the HAC and recommended John Larsen and Jeffrey Maida for the positions. Chairman Mayhew agreed and moved to appoint Mr. Larsen and Mr. Maida to be members on the Harbor Advisory Committee. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Doty moved to approve the remaining town committee board appointments in list supplied by Tim Carroll. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Town Staff Appointments:
Mr. Carroll supplied a list of the staff appointments. Mr. Doty moved to approve the complete staff appointment on list. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
The following is a list of appointed staff:
Accountant Emily Day
Coordinator of Admin. Support Chuck Hodgkinson
Asst. Assessor Pam Bunker
Admin. Asst./Insp. Board of Health Marina Lent
Admin Asst. Planning Jennifer L. Christy
Admin Asst. Human Resource Board Jennifer L. Christy
Admin Asst. Housing Marina Lent
Asst. to Exec.Sec. & Receptionist Diana DeBlase
Collector of Taxes Jessica Bradlee
Town Clerk Jennifer L. Christy
Asst. Town Clerk Diana DeBlase, Jessica Bradlee & Tim Carroll
Building Inspector Leonard Jason Jr.
Burial Agent Marina Lent
Jessica Bradlee, Alternate
Cemetery Superintendent Cora Jane Adams
Emergency Management Director: Tim Carroll
Deputy: Billy Smith
Conservation Officer Chuck Hodgkinson
Asst. Constable Timothy S. Rich
Custodian Rodney Bunker
Janitor Marjorie Hayes
Dog Officer Chris Murphy
Asst. Dog Officers Joan Jenkinson & Alan Healy
Executive Secretary Tim Carroll
Fire Chief David Norton
Asst. Fire Chief Tim Carroll
Admin. Asst. Fire Dept. Martina Mastromonaco
Forest Warden David Norton
Gas & Plumbing Inspector George Apostolides
Assistant Inspector of Plumbing William Haynes & Michael Ciancio
Assistant Gas Inspector Michael Ciancio
Inspector of Wires Cole Powers
Asst. Inspector of Wires David Schwab
Harbor Master Dennis Jason
Library Director Ebba Hierta
Youth Services Librarian/Asst. Library Director Kristen Maloney
Assistant Librarian Irene Tewksbury
Library Assistant Judy Mueller
Circulation Assistant Ellen Bunch
Circulation Assistant Olivia Larsen
Moth Superintendent Keith Emin
Shellfish Constable Isaiah Scheffer
Asst. Shellfish Constable Jacob Bassett
Harbor Master Dennis Jason
Assistant Harbor Master Richard Steve
Assistant Wharfinger Ian Bardwell
Assistant Wharfinger Trevor Maciel
Assistant Wharfinger Emmett Ross
Harbor Administrative Assistant Virginia Jones
Police Sergeant Jonathan P. Klaren
Detective I Patrolman Jeffrey 0. Day
Patrolman Sean R. Slavin
Special Police Officer Matthew Bradley
Marshall E. Carroll, III
Timothy R. Carroll
John Collins
Daniel Durawa
Elizabeth Elwell
Thomas Herzig
David Murphy
Stephen Pupek
Timothy S. Rich
Brett P. Stearns
Traffic Officers William Fiedler
Whitney Hyde
Special Police Officers- WTPD
Daniel Rossi
Jeffrey Manter
Matthew Mincone
Daniel Gouldrup
Garrison Vieira
Leonard deOlivera
James Neville
Rusty Ventura
Matthew Gebo
Special Police Officers - APD
Randhi Belain
Paul Manning
Ryan Ruley
Steven Mathias
Chilmark Community Center:
Custodian Rodney Bunker alerted the Selectmen earlier this month of the rot in the bathroom addition and the emergency repairs that were needed. Mr. Doty said he went up on the roof with Mr. Coban to see the damage and it was extensive and needed repairing immediately. Mr. Doty moved to approve emergency repairs to the Chilmark Community Center. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Library Appointments:
Chilmark Library Director Ebba Heirta recommended to the Selectmen the appointment of Olivia Larsen as a library assistant. Mr. Doty moved to appoint Ms. Larsen. Mr. Rossi seconded the motion. SO VOTED: 3Ayes
Housing Committee:
Mr. Carroll said Todd Christy sent the Selectmen a written request to be re appointed to the Housing Committee. Mr. Doty moved to appoint Mr. Christy to the Housing Committee.
Mr. Rossi seconded the motion. SO VOTED: 3Ayes
Chairman Mayhew moved to adjourn. Mr. Rossi Seconded the motion.
SO VOTED: 3 Ayes
9:14 Meeting Adjourned
Minutes respectfully submitted by Diana DeBlase Approved 6/19/12
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