Chilmark Board of Selectmen May15, 2012 Meeting Minutes
Present: Chairman Jonathan Mayhew, Warren Doty, Bill Rossi, Jonathan Revere, Tim Carroll,
Melanie Becker, Pam Bunker, Rodney Bunker, Lenny Jason Jr., Clarissa Allen, Judy Jardin, Brian Cioffi, Nan Doty, Ron Rappaport, Seth Karlinsky, Chris Fischer, Paul McDonald, Eli
Jim Hickey, Remy Tumin.
Minutes:
Draft minutes from May1, 2012 and May 4, 2012 were reviewed. Amendments were made; Mr. Doty moved to approve both draft minutes as amended. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Assessors:
Pam Bunker the Assistant Assessor for Chilmark gave an update of the interactions with the DOR. Pending verification the DOR is aware of the financial strain the delay has put the Town of Chilmark through. Mrs. Bunker has been given the go ahead to post and advertise the proposed tax rates and hold abatement hearings. Mrs. Bunker believes the earliest she will be sending out bills is end of June more likely early July.
Mr. Doty said that Chilmark has had to borrow over 2 million dollars to pay the bills. Chilmark Treasurer Melanie Becker said that the note is due the end of June and she is seeking permission from the DOR to borrow more to cover bills till the tax bills are paid.
Mrs. Jardin is the Treasurer in Aquinnah said they do not have a tax rate either but they bill quarterly and recommended looking into quarterly billing to replace two bills yearly.
Mr. Doty said the Selectmen are eager to move forward in this process and are willing to hold a special meeting to help facilitate setting the tax rate.
Chilmark Community Center Advisory Committee:
Nan Doty the chairman of the CCAC presented the Selectmen with the committee’s recommendations for their approval. Projects this spring/fall, it is recommended that the monies for these upgrades come from available funding from the Chilmark Town Joint Maintenance Fund. The Town Affairs Council (TAC) will provide additional funding.
Spring, 2012 recommended updates and estimated costs;
Increase Parking000 paid for by TAC
Move Shed and Propane Tank $1,000 paid for by TAC
Eliminate Dumpster $500 paid for by TAC
Install WIFI $500 paid for by TAC
Install Kitchen Hand Sink $2,900 paid for by Town
Mr. Doty moved to approve the spring 2012 projects described earlier. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Fall, 2012
CCAC is also requesting Selectmen’s approval for the following fall project planning for it:
Upgrade Sliding Doors $16,500 Town/TAC
Mr. Doty moved to approve the fall 2012 project. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes
Mrs. Doty would like for the Selectmen to please plan on the Center having an upgrade to the floor system in 2013.
Chris Fischer:
Chris Fischer is present to respectfully request approval and guidance for hosting a Concert at Bettlebung Farm. The proposed concert is a fund raiser with proceeds to fund Target Cancer which funds cancer research. Mr. Fischer has contacted the Summer Program coordinator Danika Darcy and director Jeff Herman about sharing parking resources.
Mr. Fischer said the target date for this concert is August 5, 2012.
Mr. Doty said he is concerned with the volume of cars and people congesting the area. Mr. Fischer estimated 250 – 300 people. Chief Cioffi said that if it is a private property event he has no say as to whether it can or can not run. He would respond if there were noise complaints after 10:00pm and have the music stop.
Mr. Carroll recommended further organizing and returning to Selectmen.
Mr. Doty thanked Mr. Fisher for the communication and asked that he return to the Selectmen for further discussion.
Paul McDonald:
Paul McDonald thanked the Selectmen and the Town for allowing him to tie-up for the past eight years in Menemsha. Paul McDonald is present with his friend Eli to request that the Selectmen approve their request to run a lobster dinner charter business out of Menemsha. Mr. McDonald lobsters for 100 days a year. Discussion ensued. Chairman Mayhew asked that this be postponed till the Harbor Advisory Committee can weigh in on this issue. Selectmen agreed to meet May 22, 2012 at 7:30 pm and invite the HAC. Chairman Mayhew recommended to also adding the Nick Van Ness request and the Shellfish Project proposed by Jessica Kanozak to that meeting as well.
Comfort Station:
Mr. Carroll said the Selectmen’s office received a single bid for the Comfort Station contract. Seth Karlinsky submitted the bid May14, 2012 before 4:30 pm. Emily Day and Diana DeBlase were present during the bid opening. Emily Day reviewed the bid and confirmed the necessary documentation was submitted and that Mr. Karlinsky had signed the required certificates. The bid total for the Comfort Station is $47,500.00.
Mr. Doty moved to approve and accept Mr. Karlinsky’s bid for the Comfort Station. Bill Rossi seconded the motion. SO VOTED 3 Ayes
USCG Fire Appeal:
Mr. Carroll has received a draft letter from Ron Rappaport as an appeal letter for the USCG appeals office. The Selectmen reviewed the draft letter. Mr. Doty moved to approve this draft as the official letter to be sent to the USCG. Mr. Doty also said he would recommend to Chilmark residents who also have received a decline letter from the USCG to use this letter in conjunction with their appeal letters. Bill Rossi seconded the motion. SO VOTED: 3 Ayes
MEMA:
Mr. Carroll has applied for Massachusetts Emergency Management Agency grant of $1,750.00 that will be applied to purchasing 2 Computer Tablets for the Fire Department and Smart Phone for the Highway Department. Chairman Mayhew signed the contract with MEMA for this grant.
Chilmark Community Center:
Mr. Carroll has received a request from a company who is preparing clothing for a photo shoot the weekend of Father’s Day asking to use CCC as a dry space to set up the clothing. They are proposing to pay the rental fee and deposit and would also gift $1,000.00 to a Chilmark project. Mr. Carroll recommended the $1,000.00 to help pay for the Preschool Bathroom Project.
Mr. Doty moved to approve this request and accept donation of $1,000.00 on behalf of the Chilmark Preschool Bathroom Project. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Tri Town Ambulance Appointment:
The Selectmen’s office has received documentation from the Tri Town Ambulance documenting Jason Hallott’s completion of six moth initial evaluation period. Chairman Mayhew moved to appoint Mr. Hallott as a permanent employee as of April 15, 2012. Bill Rossi seconded the motion. SO VOTED: 3 Ayes
The Selectmen received the resignation of Barbara Silk as Tri Town Clerical Assistant.
Mr. Carroll requested approval from the Selectmen to post a vacancy notice and advertise position. Mr. Carroll said that the position description has been updated by the Human Resource Board of Chilmark per recommendation from Chief Wilkins. The change to the description is primarily that the position should also have two years EMT experience.
Mr. Rossi moved to approve the HRBC Position Description for the Tri Town Clerical Assistant.
Mr. Doty seconded the motion. SO VOTED: 3 Ayes Selectmen signed position description.
Mr. Rossi moved to post vacancy and advertise the position for Tri Town Ambulance Clerical Assistant. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Selectmen’s Annual Assignments:
The following is the Selectmen’s Appointments to the following departments:
Chilmark Community Center Advisory Committee is Bill Rossi
MV Land Bank TAB is Bill Rossi
Park & Recreation Committee is Warren Doty
HRBC is Bill Rossi
Harbor Department is Warren Doty
MV Shellfish Group is Warren Doty
Site Review Committee is Jonathan Mayhew
Selectmen’s Annual Appointment continued…..
Tri town Ambulance is Jonathan Mayhew
Dukes County Advisory Board is Bill Rossi
Cable TV Advisory Committee is Tim Carroll or Warren Doty as alternate
Community Preservation Committee is Warren Doty.
Squibnocket District Advisory Committee is Jonathan Mayhew
Mr. Doty moved to approve the above mentioned appointments. Mr. Rossi seconded the motion
SO VOTED 3 Ayes
Mr. Carroll said the Selectmen’s office has received a recommendation from Town Clerk Jennifer Christy to reappoint the existing Election Officials and Registrars. Mr. Mayhew moved to appoint J. R. Samuel Carroll, Bette Carroll and Barbara Rivers as Election officials. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Mayhew moved to appoint Susan Heilbron, Laurisa Rich and Judy G. L. Mayhew as Registrars. Mr. Doty seconded the motion SO VOTED: 3 Ayes
Mr. Carroll has listed Tim Rich as Assistant Constable. Mr. Mayhew moved to appoint Tim Rich as Assistant Constable. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Carroll has listed Russell Maloney and Allen Healy as Alternates to the Board of Appeals. Mr. Mayhew moved to appoint Russell Maloney and Allen Healy as Alternates to the Board of Assessors Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Hodgkinson recommended to the Selectmen’s office appointing Wes Cottle as a senior full member of the Conservation Commission as well as Caitlin Jones as a full member. Mr. Mayhew moved to appoint Wes Cottle and Caitlin Jones to the Con. Com. As full members. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
The Harbor Advisory Committee members to be reappointed are;
Everett Poole, Paul H. Mayhew and Scott McDowell. The Selectmen’s office has received a letter from Andy Goldman to be appointed as a new member to the HAC.
Mr. Mayhew moved to appoint Louis S Larsen Everett Poole, Paul H. Mayhew and Scott McDowell and Andy Goldman. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Doty moved to approve all appointments that the Selectmen’s office has received a letter requesting to be appointed to a particular board. The following is a list of people and boards that the Selectmen have received letters from;
Andy Goldman Park & Rec.
Jane Slater Park & Rec.
Andy Goldman Housing Committee
Karin Wetmore Community Preservation Committee
Kristin Maloney Beach Committee
Bill Rossi seconded the motion. SO VOTED: 3 Ayes
The remaining appointments were postponed to a future Selectmen meeting.
MIIA:
The Towns insurance carrier for liability coverage has sent our contract for renewal. Mr. Rossi moved to approve, renewal of insurance coverage through MIIA. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Chairman Mayhew called to move to executive session not to return to regular meeting for contract negotiations. Bill Rossi: Aye, Jonathan Mayhew : Aye, Warren Doty: Aye
10:25 pm Selectmen moved to Executive Session
Minutes respectfully submitted by Diana DeBlase Approved 6/5/12
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