Chilmark Board of Selectmen March 6, 2012 Meeting Minutes
Present: Warren Doty, Frank Fenner, Jonathan Mayhew, Tim Carroll, Jonathan Revere,
Andy Goldman, Melanie Becker, Frank Yeomans, Susan Parker, Zelda Gamson,
Abigail Higgins, Jim Hickey, Remy Tumin.
At 7:00 pm Chairman Fenner called meeting to order in the Selectmen’s Meeting Room.
Minutes:
Draft minutes from the February 21, 2012 Selectmen’s meeting were reviewed, corrections were made. Mr. Doty moved to approve minutes as corrected. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Landfill Parking Lot:
Mr. Doty asked for an update from Mr. Carroll about the engineered cap. Mr. Carroll said he will try Vineyard Land Surveying for any information or contact they might have. Mr. Doty said to pursue that soon.
OPEB:
Treasurer Melanie Becker and Frank Yeomans reported to the Selectmen that the actuarial firm quoted $300.00 per hour to answer questions and rerun liability for Chilmark. Mr. Yeomans believes that the 4% with no prefunding is not accurate for Chilmark. The town has already over $300,000.00 for the OPEB and a 6% or 8% would be a better figure to run. Mr. Yeomans recommended that the funds for a rerun should come from the FinCom Reserve Fund.
Mr. Doty moved to approve to use the FinCom Reserve Fund up to $500.00. Mr. Fenner seconded the motion. SO VOTED: 3 Ayes
Resolution 772:
Zee Gamson presented the selectmen with a request that the Selectmen approve and present to the Chilmark voters at their Annual Town Meeting or Annual Town Election Ballot. The following is the wording to be considered:
The Town of Chilmark supports Resolution S. 772 of the Massachusetts
Senate, which calls upon the United States Congress to pass and send to the
States for ratification a constitutional amendment to restore the First
Amendment and fair elections to the people.
The Selectmen discussed the choice of whether to have Resolution 772 as a non binding question on the Annual Town Election Ballot or to have on the Annual Town Meeting Warrant. Mr. Doty moved to add proposed resolution as an Annual Town Meeting Warrant Article for the purpose of an opportunity for discussion. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
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MV Slow Food:
Abigail Higgins as a member of MV Slow Food is present to ask the Selectmen to approve the use of the Community Center. The MV Slow Food will host a showing of “Economics of Happiness” with discussion to follow with Helena Norberg-Hodge. The date of the event if approved will be April 7, 2012 in the evening.
There will be no admission charged and Ms. Higgins requests that the Selectmen waive the rental fee for the use of the Community Center. Mr. Mayhew moved to approve waiving of fee and approving the date of the MV Slow Food event April 7, 2012. Mr. Doty seconded the motion and said there will be a cleaning deposit needed. SO VOTED: 3 Ayes
Harbor Regulations:
Chairman Fenner asked if the other selectmen had any changes or additions to the proposed amendment to the Chilmark Waterways Regulations. Mr. Mayhew said the length of time for the Selectmen to review should be at the first February Board of Selectmen’s Meeting not the next meeting following the due date of the slip and mooring deadline.
Mr. Carroll said that if the Selectmen are ready he will advertise for a public hearing concerning the proposed amendments to the Chilmark Waterways Regulations for the April 3, 2012 scheduled Board of Selectmen Meeting.
Mr. Doty moved to approve the proposed amendment and advertise for a public hearing to be held April 3, 2012 7:00 pm at the Board of Selectmen’s Meeting. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Ethics Disclosure:
Selectmen have received a notice from Bill Bennett who a Chilmark representative on the MV Commission. This notice refers to solar installation proposed for the Cronig’s parking lot in Tisbury. Mr. Bennett is a member of Vineyard Power a supporter of solar and alternative power.
Mr. Doty said the Selectmen heard this but feel it is not an ethics issue, it’s a rule of necessity. Mr. Doty moved to approve for this particular case (Cronig’s Solar Array in Parking Lot) and only if required by the State Ethics Commission. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Frida Kahol Exhibit Mexican Night at CCC:
Theresa Holmes the Spanish teacher for Chilmark and West Tisbury Elementary Schools has requested the Selectmen to waive the rental fee for the Community Center. Mrs. Holmes has received a grant to organize an art exhibit and a Mexican night for May 29 -31. She did not figure into her grant the cost of the venue rental and would like to put the grant to the content of exhibit.
Mrs. Holmes will need May 29, 2012 to set up the art and the Mexican night will be the evening of the 30th with the 31st to disassemble the exhibit. Mr. Mayhew moved to approve this request with the cleaning deposit still required. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
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Filming in Menemsha:
Mr. Carroll said that the Selectmen’s Office has received a request from Diane Schoonover
regarding a permit for a film production in Menemsha. Ms. Schooner assured Mr. Carroll that there would not be large trucks they will be a total of 2 to 3 cars and 10 people. The target film date is April 26- 29 and May 3-6, 2012. The actual filming in Menemsha is estimated to be 1-2 days; they are filming in multiple sights on Martha’s Vineyard.
Mr. Doty moved to approve this film permit subject to Police Chief Cioffi’s approval. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Abercrombie & Finch Photo Shoot:
Mr. Carroll said he has yet to receive conformation information from the interested party. Chairman Fenner requested more information to make a decision. No action was taken.
Administrative Assistant:
Mr. Carroll notified the Selectmen that the Administrative Assistant position for the Planning Board, Housing Committee, Historical Commission and Human Resource Board of Chilmark has given notice of resignation. Mr. Carroll asked if the Selectmen had suggestions on filling the position and the time line on how they would like to proceed.
Mr. Doty said that he would like to consider lowering the hours to the Housing Committee to five hours per week. Mr. Doty recommended that the hours could be offered to someone who is already working for the Town of Chilmark.
Mr. Fenner suggested that the Administrative Assistant hours to Human Resource Board of Chilmark be reduced to 3 hours per week. Mr. Carroll said he has a call into the chairman of the HRBC to talk about the position.
Mr. Doty said the Town Clerk; Jennifer Christy has requested more hours in the past and suggested proposing the addition to her work schedule. Mr. Fenner recommended having a Selectmen’s meeting to address this single issue. Selectmen will meet March 13, 2012 at 8:30 am the Board of Selectmen will review options prior to advertising for position.
Annual Town Meeting:
Selectmen reviewed the Draft Warrant for the 2012 Annual Town Meeting. The Selectmen reviewed and discussed all 22 Articles, corrections were made. Mr. Doty moved to approve this corrected 2012 Annual Town Meeting Warrant. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Mr. Carroll supplied a hand out prepared by Town Accountant Day with a summary of the budget for FY2013. Mr. Fenner asked to have a figure checked. Mr. Carroll said he will check with Mrs. Day to confirm these figures tomorrow.
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Sunset Articles:
Chairman Fenner said that he has asked the Assessors Office and the Fire Department to use or close out their open articles from FY2007 and FY2008. The Assessors have agreed to sunset this $1,692.29 article. The Fire Department article will have approximately $1,000.00 to sunset June 30, 2012.
Empowerment & Education Working Group for Occupy MV:
Mr. Carroll said he received an email request tonight from Peter Simon for an event that is proposed to be held at the Community Center March 24, 2012.
Ms. Vunk and Mr. Simon said in email: They plan to start serving a healthy, nutritious meal utilizing local ingredients from 5:30-6:30 with a highly enlightening 2006 documentary film about the Federal Reserve, the IRS, and the Income Tax laws from approximately 7 p.m. -9 p.m. with a short discussion afterwards. The meal and movie will be offered for free as a gift for the community with a donation box at the door. Due to the non-profit genuinely altruistic nature of the event we respectfully request the Board to waive or reduce the rental fee.
Mr. Doty said that if the event is truly free he is willing to approve the waiving of the rental fee. Mr. Doty said he did not want to see suggested donation on advertisements or on the donation box. Mr. Mayhew said that the Selectmen need to receive more notice in the future and recommended that the cleaning deposit not be waived. Mr. Doty moved to approve event. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Harbor:
Chairman Fenner said he met with the local plumber Robinson at the Menemsha Harbor today to view repair project and installation of new waterline. Mr. Doty asked if his estimate and scope of project was on target. Mr. Fenner and Mr. Carroll thought his estimate was fair. Mr. Fenner said we need to get quotes for the carpentry part of this project underway ASAP.
March Meals on Wheels:
The Elder Services have sent an invitation to the Chilmark Board of Selectmen to volunteer
delivering meals on March 21, 2012. Selectmen would like to partake and asked to be notified what time they should meet at the MV Hospital.
National Aquaculture Conference Shellfish Constable:
Mr. Doty said Shellfish Constable Scheffer asked for the Selectmen to approve of the out of State travel to attend the Conference. Mr. Doty moved to approve travel and attendance request. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Carroll said that Mr. Scheffer and he talked about the Tribe’s Cormorant Deprivation Permit
and Chilmark’s progress in obtaining a permit. Mr. Scheffer is working on gathering the population data on the cormorants and moving forward in obtaining Chilmark a permit.
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Mr. Carroll said that Mr. Scheffer has researched the Assistant Shellfish Constable hours to clear up any unemployment issues that the Fin Com and Board of Selectmen want cleared up.
Mr. Scheffer found that the position is needed for a minimal of 700 hours. Anything over639 hours would make the position eligible for unemployment. Mr. Scheffer and Mr. Carroll recommend reformatting the job description and pay schedule to avoid unemployment claims in the future.
Mr. Carroll said the Town Accountant Day shared her concerns of the Shellfish Constable having local fishermen move scallop seed. Utilizing local fishermen is appropriate if they are contract labor, and they have a certificate of workman’s comp. Mr. Carroll said Mr. Scheffer is aware of this for future projects.
DCRHA / MLR Rental Duplexes:
Mr. Doty said that the Town of Chilmark is still obligated to plant screening trees at three Middle Line Road Rental properties. Mr. Doty moved to use income from the rental units to pay for the screening trees. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes, 1 Abstain Mr. Mayhew due to conflict of interest.
Mr. Doty asked that Duke County Regional Housing Authority be contacted about the screening trees and that the Selectmen approve using the income of the rental duplexes to pay for the project this spring.
Selectmen discussed a letter they received from John Kerry’s office concerning the Town of Chilmark seeking assistance in communicating its concerns of the size of the proposed USCG Boathouse. Mr. Doty asked that Mr. Carroll make a follow up call to Joe Bicowski in Senator Kerry’s office.
Chairman Fenner moved to adjourn. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Meeting adjourned at 8:48 pm
Minutes respectfully submitted by Diana DeBlase. Approved 3/20/12
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