 |
Chilmark Board of Selectmen February 7, 2012 Meeting MinutesPresent: Frank Fenner, Jonathan Mayhew, Warren Doty, Tim Carroll, Jonathan Revere, Chuck Hodgkinson, Dick Smith, Jane Slater, Jennifer Christy, Brian Cioffi, Pam Goff, Clark Goff, Judy Jardin, Bill Megan, Sergio Modigliani, Lenny Jason Jr. Jim Hickey, Remy Tumin.At 7:00 p.m. Chairman Fenner called meeting to order in the Chilmark selectmen’s room. Minutes:Selectmen reviewed draft minutes from selectmen’s January 18, 2012
meeting. Corrections were made. Mr. Doty moved to approve January 18, 2012 minutes as corrected. SO VOTED: 3 AyesTown Clerk:Town Clerk Jennifer Christy is present to request that the selectmen appoint temporary registrar Harriette P. Otteson to be present at the Special Town Meeting February 13, 2012. Mr. Mayhew moved to appoint Harriette P. Otteson to be a temporary registrar for the STM. Mr. Doty seconded the motion. SO VOTED: 3 Ayes Mrs. Christy presented a warrant of the Presidential Preference Primary on March 6, 2012 for the selectmen to sign. Mr. Doty said that the polls will be open at the Chilmark Community Center from 7:00 am. To 8:00 p.m. Mr. Mayhew moved to sign. Mr. Doty seconded the motion. SO VOTED: 3 AyesMrs. Christy also presented selectmen with a petition for a Non –Binding Vote on the roundabout. Town clerk’s office received a ballot request with signatures from 10 registered Chilmark voters. Mr. Doty moved to approve this
Non-Binding question for the ATM ballot. Mr. Mayhew seconded the motion. SO VOTED: 3AyesTreasurer:Melanie Becker is present to have the selectmen sign the papers for the completion of the sale of bonds to Raymond James & Associates at an interest rate of 1.32%. Mr. Doty moved to sign bonds and paper work involved. Mr. Mayhew seconded the motion. SO VOTED: 3 AyesMr. Doty was declared clerk of selectmen and will sign the bonds. The selectmen thanked Mrs. Becker for all her efforts on getting such a good rate for the Town of Chilmark.Mrs. Becker also presented the selectmen with an updated Debt Service chart and spread sheet. Information presented in the spreadsheet indicates that the debt service is around 10% of general budget. This is in part because we are now financing the $1.3 million dollars for the Menemsha dock and the Middle Line Road affordable housing project as well as the school building.
Mr. Doty said he would like part of the Middle Line Road rental units’ income to lower our debt service.Mr. Modigliani said that the debt service should be looked at as dollar value verses percentage of the budget. Mr. Modigliani said the chart that Mrs. Becker is showing a very good turn.Mrs. Becker said that the OPEB group will hold nominations for a member to join the Investment Advisory Committee. The committee will have 16 nominations, one from each town. Mr. Mayhew recommended and motioned to have Frank Fenner Jr. to be Chilmark’s nominee. Mr. Doty seconded the motion. SO VOTED: 3 AyesTea Lane Farm:Mr. Fenner said the Draft lease for Tea Lane Farm is to be reviewed. Mr. Fenner started with addressing some questions that he had on the draft.Mr. Doty asked that Chuck Hodgkinson please join
the selectmen to help answer the questions that will need responses. First item for clarification was the steps for processing the farm plans.Mr. Doty said that the Farm Committee will review all of the applicant’s farm plans. After the Tea Lane Farm Committee has reviewed them all, they will present the Board of Selectmen with a choice of three to choose from.Mr. Mayhew suggested five or six plans for the BOS to review and then interview. Mr. Fenner recommended three to four plans to be brought to the BOS to review and ultimately award one to the Tea Lane Farm. Mrs. Jardin said that she has read the inter-municipal agreement between MV Land Bank and Chilmark (2001) and it states that the MV Land Bank Advisory Board and the Chilmark Board of Selectmen will be deciding the farm plan. Mrs. Jardin said she wants the town of Chilmark to abide by the agreement.Mr. Doty said he will stand up at Special Town Meeting and say he recommends amending article one. It should read:
Selected by the Chilmark board of selectmen and the Land Bank Advisory Board.The next item that was discussed and a change made was the section about extension of lease policy. Mr. Fenner said the draft has a 75 year lease length with his recommendation of the option to lease longer by five year increments. Mr. Modigliani recommended that putting instead of a number that it say at the discretion of the future Board of Selectmen. Selectmen agreed to this change.
The next item that was discussed extensively but with no change made was the cost of the lease. The lease will cost the farmer twenty thousand US dollars. The buildings are an additional one US dollar. Mrs. Goff said that in the Municipal Agreement it says that the lessee shall not be allowed to have liens on the property so the lessee / buyer must apply for an M exemption. The wording in the draft lease will be changed to say except Land Bank Lien. Mr. Fenner then continued on to discuss Article 2, in the Special Town Meeting, the Conservation Preservation Committee grants pertaining to the Tea Lane Farm. The Historical restrictions tied to the CPC grant will include the exterior of the building, the foot print and in the plans that Mrs. Elliston prepared will be the maximum change allowed. There are guidelines
from the Historical Committee included in the CPC grant for the Tea Lane Farm improvements to the farm house.Mrs. Slater said that the Historical Committee tried to keep the specifications simple, preserve the outside look. The Historical Committee did not want to dictate what the interior will be. At the end of the discussion Mr. Fenner said after the Special Town Meeting February 13, 2012 we will know how Chilmark would like us to proceed. White Ribbon Day:The selectmen's office has received notification and a request for support of National Domestic Violence Prevention Day. In support of Violence Prevention Day March first a white ribbon is worn. Mr. Mayhew moved to support white ribbon day. Mr. Fenner seconded the motion. SO VOTED: 3 AyesChilmark Community CenterThe selectmen's office has received a number of requests to use the Center. First: from the Cub Scouts for the Pine Wood Derby. This is for two dates February 11, 2012 and February 21, 2012. Mr.
Mayhew moved to approve the use of the Center for the Cub Scouts events with a waive of the rental fee. Mr. Fenner seconded the motion.SO VOTED: 3 AyesNext is a request from Molly Doyle and Kathy Bega for another yoga retreat. The dates requested are August 30th through September 3rd. 2012. Mr. Doty moved to approve the event and give a discounted rate of $400.00 rental fee plus cleaning deposit for the 5 days. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Perry Ambulos has requested as representative of MV Soccer (youth soccer)a day at the Center for their annual fund raiser. April 6, 2012 is the date of the fundraiser if approved. Mr. Doty moved to approve the youth soccer fundraiser for April 6, 2012 with a waive of the rental fee and with a cleaning deposit due. Mr. Mayhew seconded the motion. SO VOTED: 3 AyesThe annual MV Cycle to benefit the Boys and Girls Club of Martha's Vineyard sponsored by the Rotary Club is scheduled for May 5, 2012. The Rotary Club has asked to use the CCC area as a resting stop and a water station. This is in conflict with the Woman's Symposium who has already reserved the center for this date. Mr. Carroll said this happened last year and that the Rotary Club rented porta- potties and did not enter the center. Mr. Doty approved the
event as long as its approved by both parties and that porta-potties are in place and cyclists stay out side of center. Mr. Mayhew seconded the motion.SO VOTED: 3 AyesCormorant Deprivation Permit:Mr. Carroll said that the Tribe in Aquinnah has a Cormorant Deprivation Permit. This permit allows up to 10% of the population to be killed and the rest to be non lethally discouraged. Mr. Doty said that we have a Flounder Restoration Project underway in Chilmark and would recommend seeking a permit. Mr. Mayhew moved to have the Shellfish Constable apply for the Cormorant Deprivation Permit. Mr. Doty seconded the motion. SO VOTED: 3 AyesMV Center For Living:Mr. Carroll said he has already sent in an endorsement letter on behalf of the selectmen because it was due prior to their meeting. The letter was an letter in support of a grant for the MV Center for living to build a building/ Home for the Center at the last available lot at the Air Port. Mr. Doty moved to
validate their support letter. Mr. Mayhew seconded the motion. SO VOTED: 3 AyesMV Land Bank:MV Land Bank has contacted the selectmen's office to see if they may proceed with the trail at Tabor House Road. Mr. Fenner said now that the Distributed Antenna System hub is in place on Tabor House Road he thinks it would be good to have MV Land Bank flag the trail for the selectmen to view. Insurance, Menemsha:There is discussion of town liability and loss of boats due to the July 2010 fire. The insurance policy will not insure boats that don't belong to the town. Mr. Carroll said the town has raised it's coverage from five hundred thousand to one million dollars of liability. The insurance company recommended having each of the lessors down at the Bulk Head, and Creek Lots to include the Town of Chilmark in their liability insurance.
Mr. Carroll said that the Park & Rec. is in the process of including this in the lease agreements.Vineyard Transit Authority:Mr. Carroll said that Mrs. Grant of the Vineyard Transit Authority has proposed a coverage to Chilmark as follows; the route 12 bus will run the same schedule as last year 10:00 am - 5:30 p.m.. with the additional coverage of the route 4 bus 8:00 am and after 5:30 p.m. to encourage park and ride at the Tabor House landfill parking lot.
This will be used to shuttle to Menemsha and back. Mr. Doty moved to approve the Vineyard Transit Authority proposed schedule. Mr. Mayhew seconded the motion.
SO VOTED: 3 AyesMr. Fenner recommended clean up of the landfill parking lot in preparation to the VTA scheduled start date. Mr. Mayhew said he would like to have the busses not parked together in Menemsha, it blocks off a fisherman's bulk head access. Harbor: Mr. Carroll presented a proposal from Powers electric for the electrical repair work and installation of west dock lights. The removal of old electrical pedestal with installation of a post with electrical outlet is estimated to cost $4,725.00. As to the lights for the west dock it was decided to install two LED units with cost of $3,240.00. Mr. Doty moved to approve the two electrical projects as discussed. Mr. Mayhew seconded the motion.SO VOTED: 3 Ayes Awarding of Menemsha boat slips was discussed. The selectmen would like to have the
regulations state that the harbormaster will come to the selectmen with a recommendation when a slip is to change hands and the selectmen will review the circumstances prior to changing slip renter. This came about when Bart Thorpe did not receive the renewal letter subsequently hearing down in Menemsha that his slip was given to the next person on the slip. The selectmen have already reinstated Mr. Thorpe to the slip he has held. Mr. Fenner said this would require an amendment to the Waterways Rules & Regulations.
Mr. Doty said that the asphalt project and water for the west dock needs to be taken care of prior to Memorial Day. Mr. Carroll said that when the asphalt plant reopens he will pursue this. Mr. Carroll will seek a quote for the water leeks to be repaired by Adam Robinson and bring back an estimate for review. Mr. Mayhew said there are also leaks over by Buddy Vanderhoops. Mr. Carroll said this brings up the issue of collecting money from the users in that area he will speak to Allan Wilder about this problem. Preschool Bathroom:Mr. Carroll said that the Chilmark Preschool is pursuing a project to install a bathroom in the Chilmark School for the preschoolers.
Preschool Bathroom Continued...There is to be a meeting at the Chilmark Town Hall Thursday February 16, 2012. Mr. Carroll said this project is expected to cost under $100,000.00 but more than $25,000.00 so it will be going through bid process.Health Care Insurance Advisory Committee:Mr. Carroll said the IAC has nominees; Himself, Mrs. Becker, Mrs. Bunker, Mr. Hodgkinson. Mr. Carroll asked for the selectmen to declare these nominees and to also appoint Todd Christy to the IAC. Mr. Doty moved to approve nominees and appoint Todd Christy to the committee. Mr. Mayhew seconded the motion. SO VOTED: 3 AyesMr. Doty moved to adjourn. Mr. Mayhew seconded the motion. SO VOTED: 3 AyesMeeting adjourned at 10:17 p.m.Minutes respectfully submitted by Diana DeBlase Approved 2/21/12
| |
