Chilmark Board of Selectmen December 20, 2011 Meeting Minutes
Present: Warren Doty, Frank Fenner, Jonathan Mayhew, Tim Carroll, Jonathan Revere,
Isaiah Scheffer, Brian Howes, Ed Eichner, Matthew Mayhew, Pam Goff, Clark Goff,
John Armstrong, Marina Lent,. Wes Brighton, Doug Sedarholm, Bill Bennett, Remy Tumin,
Jim Hickey.
At 7:00pm Chairman Fenner called meeting to order in the selectmen’s meeting room.
Minutes:
The draft minutes from December 6, 2011 were reviewed, corrections were made.
Mr. Doty moved to approve minutes as corrected. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Mass. Estuaries Project:
Brian Howes director of Coastal Systems Program presented the selectmen an update on the Estuaries project. Brian Howes said Massachusetts did not come through with funding for the Mass portion of project. Mr. Howes decided to delay research rather than complete only half. Mr. Howes believes the remainder of the project should be back on track to begin June 2012. This would be the Tisbury Great Pond then Squibnocket and Menemsha estuaries.
Chilmark’s portion of this project is estimated to be another $90,000.
The presentation and discussion were extensive. Mr. Howes closed his presentation asking that Chilmark continue to pay Chilmark’s portion of the estuaries project. No action was taken at this time.
Coleman Conservation Restriction:
Mr. Mayhew discussed the need to have the easement trail connect to lot 103. Town council Rappaport reviewed and forwarded to the selectmen’s office the latest documents with corrections. Mr. Mayhew moved to approve the latest draft from town’s counsel with trail easement included leading to lot 103. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Tri Town Ambulance:
The selectmen reviewed the third draft of the Tri-Town Agreement. Mr. Doty moved to approve this agreement. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Tri Town Ambulance Chief Review:
Mr. Carroll said that Randhi Belain contacted the selectmen’s office to say that the review is not complete and asked to postpone.
Tri Town Ambulance requires a member from the Board of Selectmen for 2012. Mr. Fenner moved to appoint Jonathan Mayhew to this position. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes Mr. Mayhew appointed
Tri Town Cont….
30 hour a week EMT position appointment request. Tri town Ambulance Chief Zeke Wilkins requested in writing (Zeke was unable to attend) that the Board of selectmen appoint Heather McElhinney to the 30 hr. per week EMT position. Mr. Mayhew moved to appoint Ms. McElhiney to this position. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Tea Lane Farm:
Mr. Fenner reported that the Tea Lane Farmhouse Committee met and reviewed schedule “I”.The length of repairs was recommended to be changed to 18 month. Mrs. Goff recommended looking into the information from Sergio Modigliani about the historic building being exempt from some building codes.
Mr. Doty recommended continued discussions on section “I” of the lease agreement. There was extensive discussion about the lease draft. From the discussion a list was formed to forward to
Ron Rappaport (town’s counsel) to review:
- $20,000.00 up front without yearly fee.
- Sign over the improvements at no cost, if the liability goes with them.
- Possible CPA grant to future owner
- 75 year lease length
- Requirement to live on property
The selectmen will review these topics at the January 3, 2012 meeting after Ron Rappaport reviews them and supplies recommendations.
Sally Ape arrived
Mr. Doty said there is an open house for Tea Lane Farm this January 7, 2012 and encouraged all interested parties to come. The lease will be available for the farmers to review prior to them supplying a farm plan so they will have the important figures to work with.
Mr. Doty recommended assigning Chuck Hodgkinson as administrative support for the Tea Lane Farm projects. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Middle Line Road:
There are amendments to be made to the Road Association documents. Mr. Doty said that there needs to be a meeting with all parties including the Housing Trust.
Vineyard Shark Free Marina:
Sally Ape asked that the Chilmark selectmen join the Shark Free- Marina Initiative. Mrs. Ape presented the selectmen with information on protection of sharks. The selectmen thanked Mrs. Ape for her presentation. No action was taken.
Menemsha Harbor:
Mr. Fenner suggested a plan for repairing the electrical box connections to slip outlets. Mr. Doty and Mr. Mayhew approved the suggestion.
Selectmen’s office received a request from Bruce Slater to delay payment of his slip fee till April 2012. Mr. Doty moved to approve delay in payment. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Solar RFP:
Mr. Carroll said that the Draft RFP was still with town’s council. Mr. Carroll will schedule an update when selectmen’s office receives the recommendations from Town’s counsel.
MCAD:
Chilmark selectmen’s office received a request for a letter of support for their Massachusetts Commission Against Discrimination bill that Tim Madden has drafted. The Chilmark selectmen reviewed the bill. Mr. Doty moved to approve Mr. Carroll writing a letter of support from the Chilmark selectmen. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Shellfish Access:
Selectmen approved spending $1,000.00 with town’s council to pursue Chilmark Pond access for shell fishing.
CVEC:
Cape and Vineyard Electric Cooperative have supplied Chilmark selectmen a contract to sign.
Mr. Fenner said that in the CVEC bylaws it says that you can opt out at any time. Mr. Doty moved to sign contract with CVEC. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mayhew Youth Lot:
The selectmen reviewed the agreement and found it very restrictive. Mr. Doty asked if the Mayhews’ have reviewed this agreement. Mr. Mayhew said he would be seeing them soon and will ask. Mr. Fenner said he is all in favor of Chilmark families providing home sites for their families. No action was taken.
Erving:
The Town of Erving has written to the selectmen of Chilmark to endorse House Bill 00200. Mr. Doty said thank you for the letter. Selectmen took no action.
Board of Health:
The Board of Health sent the selectmen a letter of praise about Town Custodian Rodney Bunker.
The selectmen acknowledged the great work Mr. Bunker does for the town.
Treasurer:
The Town Treasurer Melanie Becker has been re certified by the Massachusetts Collectors and Treasures Association.
Designer Selection Process:
The Chilmark Community Center Advisory Committee interviewed architects who submitted required information by December 14, 2011. Interviews were held December 20, 2011 at the Chilmark Town Hall. Douglas Stefanov is the CCCAC recommendation.
Mr. Doty moved to approve hire of Stefenov Associates. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Menemsha Bulkhead:
Jonathan Mayhew wants to turn over his lease lot to his son Matthew Mayhew. Mr. Mayhew is in the process of turning over the owner ship of his fishing boat to Matthew. Mr. Carroll said that letters of intent need to be written to the members of the Parks and Recreation Board, from Jonathan and Matthew Mayhew.
Mr. Fenner reminded Chilmark residents that Santa will be coming to the Chilmark Community Center at 5:30 pm Wednesday the 21.
Mr. Doty moved to adjourn. Mr. Mayhew seconded the motion. SO VOTED: 3Ayes
9:35 pm meeting adjourned.
Minutes respectfully submitted by Diana DeBlase. Minutes approved 1/03/12
| 
