Chilmark Board of Selectmen October 4, 2011 Meeting Minutes
Present: Frank Fenner, Warren Doty, Jonathan Mayhew, Tim Carroll, Jonathan Revere,
Jane Slater, Christine Flynn, Melanie Becker, Judy Jardin, Clarissa Allen, Frank Yeomans,
Melinda Defeo, Claire Rabbitt, Brian Cioffi, Jim Hickey, Remy Tumin.
At 7:30 chairman Fenner called the Board of Selectmen meeting to order in the Town Hall meeting room.
Minutes:
August 26, 2011 minutes were reviewed. Mr. Fenner moved to approve minutes as written. Mr. Doty seconded the motion. SO VOTED: 2 Ayes, 1 Abstain
Mr. Mayhew was not present at the 8.26.11 meeting.
September 20, 2011 minutes were reviewed, amendments were made. Mr. Fenner moved to approve minutes as amended. Doty seconded the motion. SO VOTED: 3 Ayes
At 7:35 pm Chairman Fenner opened the Public Hearing for the FY2012 Community Development Strategy. Christine Flynn presented the draft to selectmen for public hearing.
At 7:52 pm chairman Fenner closed public hearing. Mr. Doty moved to approve the CDS with the amendments that have been made during this public hearing. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
OPEB:
Melanie Becker the town’s treasurer presented the selectmen with the Other Post Employment Benefits information. There are some decisions to make tonight that Mrs. Becker can bring to the next meeting of the Dukes County Pooled OPEB Trust.
After discussion with the treasurer Mr. Doty moved to join Dukes County Pooled OPEB Trust, and execute agreement. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Doty moved to appoint Melanie Becker the Trustee of the DCP OPEB for Chilmark. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
OPEB Continued…
Mr. Doty moved to appoint Executive Secretary Tim Carroll as an alternate trustee to the DCP
OPEB. Mr. Mayhew seconded the motion SO VOTED: 3 Ayes
Mr. Mayhew moved to join the Actuarial Study and to pay our share. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Massachusetts Estuary Project:
Selectmen received a request from Ronald Samimy of UMASS Dartmouth for the town of Chilmark to commit to pursue town funding the MEP. Mr. Fenner said we need to have a better explanation of the State match and the complete budget, but to create a letter of commitment for the town to pursue funding its match.
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Mr. Doty said upfront that UMass Dartmouth has given us many reasons to lack faith that the MEP for Chilmark will be completed on time. Dissatisfaction was expressed. Mr. Fenner said keep the opportunity for a state match and invite Ronald Simimy to the next Selectmen’s meeting October 18, 2011.
Mr. Doty moved to write a letter to support to pursue town matching funds. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Tea Lane Farmhouse:
The Selectmen’s office received a letter from Beth Ann Hiller who “implored” the selectmen to keep the Tea Lane Dairy Farm as a gem of the Vineyard.
There was lengthy discussion about the future of the Farmhouse at Tea Lane Farm and what the next steps to take will be. The result of the Special Town Meeting on September 26, 2011 was voting down article 1 which was the funding for the Farmhouse. Mr. Fenner stated that the selectmen have submitted questions to town counsel Ron Rappaport for answers that will aid in decision as to the steps to take. The selectmen hope to have these questions answered some time next week, and will schedule a meeting to discuss this with counsel.
Special Town Meeting Review:
Chairman Fenner gave recap and the outcome of the Special Town Meeting. The selectmen discussed future actions.
Oak Bluffs Roundabout:
The selectmen received a copy of the roundabout proposal sent to Bill Bennet Chilmark’s rep. at the MV Commission. Mr. Doty said he has no opinion at this time. Mr. Fenner said why spend all this money, just buy a stop light. Mr. Mayhew said this is the town of Oak Bluffs business.
USCG Boathouse:
The selectmen have received a 15% draft plan of the proposed boathouse plans. Mr. Fenner expressed his displeasure of the size increase and was supported in his opinion by all present.
Mr. Carroll proposed that questions and ideas be formulated and discussed at the Historical Committee meeting October19, 2011 at 5:00pm. Mr. Mayhew recommended that the Harbor Committee attend this meeting as well as selectmen. It was decided that all will attend the meeting Oct. 19, 2011.
Budget Schedule:
Mr. Carroll presented the selectmen a draft budget schedule for FY2013. This proposed schedule would consolidate 3 meetings per week starting January 24, 2012 from 7:00pm to 9:00 pm. This proposal is ok with the selectmen.
Mr. Mayhew said he would like the Board of Selectmen meetings to start at 7:00 pm instead of 7:30. Mr. Carroll will put this on the agenda of the next meeting for them to put to a vote.
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Solar RFP:
Mr. Carroll asked for direction from the selectmen as to whether to consult counsel. Selectmen would like to see this project move forward and told Mr. Carroll to consult counsel if needed to move forward.
BOEMRE:
The United States Department of the Interior / Bureau of Ocean Energy Management, Regulation, and Enforcement sent a notice to the Chilmark board of selectmen. This is a request for timely input on the proposed wind turbine project. The selectmen discussed the letter from them should include that the proposed area is within view of historical sight of Aquinnah cliffs.
MIIA:
Mr. Carroll said he had a review of the town’s insurance policy with our account executive Adriene Magnolia from MIIA. One of the points to be aware of is that our insurance premium is expected to increase about 15% over the next 4 years due to the experience of the Menemsha fire. This should be considered for our budget process coming up for FY2013.
Mr. Carroll also said that the marina umbrella as is will only cover $1,000,000.00. Mr. Fenner is concerned that might not be enough and would like to review that some more.
Mr. Carroll mentioned (the MIIA recommendation) that if we pre play the policy there will be a 5% discount.
CCC:
There have been a number of meetings with the CTAC and the Winter CCC Advisory Committee and the MV Film Festival. The renovations to the CCC were discussed and Mr. Carroll will propose these renovations to the Chilmark School Committee as well so that the cost of these renovations can be distributed between the users of the CCC.
Shellfish:
Mr. Fenner would like for the Shellfish Committee to attend the October 18, 2011 Board of Selectmen meeting to discuss the coming season.
Harbor:
The Selectmen’s office and the harbor received notice from Flip Harrington and Sue Whiting requesting extension of slip use due to their boat breaking down. The bylaw states that they have a year of grace. Mr. Fenner granted the use of bylaw in this matter.
Excess Levy Capacity:
Assessors’ office requests the chairman to sign the paperwork for the excess levy capacity of $45,965.88. Mr. Doty moved to have Mr. Fenner sign the excess levy capacity. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes Mr. Fenner singed papers.
Mr. Fenner moved to adjourn. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Meeting adjourned at 9:48
Minutes respectfully submitted by Diana DeBlase minutes approved 10/18/11
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