Chilmark Board of Selectmen September 6, 2011 Meeting Minutes
Present: Frank Fenner, Warren Doty, Jonathan Mayhew, Tim Carroll, Jonathan Revere,
Steve Lewenberg, Emily Day,
Chairman Fenner called meeting to order at 7:30 pm in the selectmen’s meeting room.
Minutes:
Draft minutes from August 16, 2011 were reviewed and corrections made. Mr. Doty moved to approve minutes with corrections. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Draft Minutes from August 26, 2011 were postponed.
Department of Housing and Community Development:
The Selectmen received an update from Bailey Boyd Associates that through the efforts of Christine Flynn and the Selectmen of our towns the Community Block Grants for DHCD are still available for the coming year. The Selectmen will hold a public hearing October 4, 2011 as part of the process of making grants available for the residents of Chilmark.
Mr. Doty said The Community Development Strategy needs to be updated with information with the MLR Rental units.
Tri Town Ambulance:
Selectmen scheduled a meeting to host a Tri Town Selectmen meeting to approve the Tri Town Ambulance agreement. There is two and a half months left to Chief “Zeke” Wilkins initial evaluation period. It was decided the meeting will be September 14, 2011 7:00pm in the selectmen’s meeting room.
Work Site Wellness Program:
Cape Cod Municipal Health has again organized three wellness incentives for Town employees. Selectmen have been asked to approve 1. Work site screening 2. Go Red for women / heart health 3.A unit wellness grant which is $150 per member to apply for wellness incentive.
Mr. Carroll said that Mrs. Becker will be Chilmark’s representative for the program.
Mr. Mayhew moved to approve all of the work site wellness programs. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Cycle MV / Wedding conflicting use of CCC:
Mr. Carroll spoke of a possible conflict with the Rotary Club of MV 3rd annual cycle MV and a wedding on October 1, 2011. Mr. Doty said we need to be sure that there will be an hour between the two events. Mr. Carroll will call and notify both parties. Mr. Doty moved to sign road use and allow CCC as a rest stop and water station for the MV Cycle as long as they are cleared out an hour prior to the wedding party. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
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Transportation Improvement Program:
Mr. Carroll has received notice from Massachusetts Senators concerning the funds available for the roads improvement. We might not receive funds unless the State receives letters that state the need in our areas. Christine Flynn of the MV Commission asks that Selectmen write letter supporting the need for these funds. Mr. Doty moved to have Mr. Carroll write this letter and sign it from the Executive Secretary for the Board of Selectmen. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Menemsha Water:
The Menemsha Water Works hires a survey company called Sarian who has informed them that the Town of Chilmark needs to install a backflow preventer. Mr. Mayhew moved to use harbor maintenance budget to pay for this and have it done. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes
CVEC:
Cape and Vineyard Energy Coop join up fee is $25.00; this coop is similar to Vineyard Power but is for municipalities only. This will be put on the Special Town Meeting warrant and the town of Chilmark will decide.
Mr. Doty moved to approve joining the CVEC pending STM approval. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Solar RFP:
Mr. Doty said he would like the Selectmen’s office to pursue gathering an RFP for the solar installation at the Chilmark Landfill for this December. Mr. Doty has spoken to Eric Glasgow owner of Grey Barn located at 22 South Road. Mr. Glasgow has a solar installation in place and would be a good resource for information.
American Tower / DAS update:
Mr. Carroll received notification from American Tower that they will begin renting the hub station at Tabor House Road starting September 12, 2011. The project is on schedule for January 1, 2012 turn on.
MLR Finished Roads:
Mr. Carroll presented the selectmen the contract with John Keene Excavation to complete the Middle Line Road roads. Mr. Doty moved to approve and sign the contract with Keene Excavation to complete MLR roads. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
1 Abstain (Mayhew)
Hurricane Irene:
As Chilmark’s Emergency Management Director Tim Carroll gave a report of responses, damages, communications and future planning. The cell service and cable and telephone service was all down at different times during the storm and the day following. Mr. Carroll will request a performance report from Com Cast. The wave wall at the Menemsha Pier Connector failed in a few places. Mr. Carroll has contacted C. White Marine who installed the Pier Connector for repairs. Chairman Fenner asked if there where any storm funds available for repairs.
Hurricane Irene Continued…:
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Lucy Vincent Beach has experienced a lot of erosion and breaching. Mr. Steven Lewenberg who is a commissioner and treasurer of the Owners of Lowlands and Meadows of Chilmark Pond addressed the selectmen about the associations concerns. He spoke in favor of article 8 on the STM warrant. The Pond Association will spend up to $5,000.00 in a joint expenditure with the Town (the town will also spend $5,000) to hire a surveyor to assess what can be done to preserve the pond.
Mr. Doty supports Article 8 as long as Chilmark residents have access to park for commercial fishermen.
Special Town Meeting:
Selectmen reviewed the following Warrant:
Article 1. To see if the town will vote to appropriate the sum of $550,000.00 to fund a restoration of the Tea Lane Farm House and prepare the farm for a tenant farmer; and that to meet this appropriation, transfer $60,000.00 from the CPA Historical Preservation Reserve Fund; $120,000 from the CPA Undesignated Reserve Fund; $120,000.00 from the CPA Community Preservation Budgeted Reserve Fund; $100,000.00 from available funds in the Treasury; and $150,000.00 from the general Stabilization Fund.
Recommended by the Community Preservation Committee. Needs to be 2/3 vote to pass.
Article 2. To see if the town will vote to transfer from Article 8 of the April 26, 2011 Annual Meeting (Middle Line Road rental duplex Bonding costs) the sum of $25,000.00 to fund costs for landscaping and site improvements at Middle Line Road, including the payment of costs incidental and related thereto.
Mr. Doty moved to approve for the Warrant. Mr. Fenner seconded the motion SO VOTED: 2 Ayes, 1 Abstain (Mayhew)
Article 3. To see if the town will vote to appropriate $ 29,000.00 to pay for bonding and/or short term borrowing costs for the Menemsha Pier Connector and West Docks, and to make this appropriation transfer $5,000.00 from Article 8 of the April 26, 2010 Annual Meeting (Middle Line Road rental duplex Bonding costs), $10,000.00 from Article 6 of the Special Town Meeting September 27, 2010 (MLR Interest) and $14,000.00 from available funds in the treasury, including the payment of costs incidental and related thereto.
Mr. Doty moved to approve for the Warrant. Mr. Fenner seconded the motion SO VOTED: 2 Ayes, 1 Abstain (Mayhew)
Article 4. To see if the Town will vote to raise and appropriate $1,500.00 to pay the cost of Tax Title legal and other expenses.
Mr. Doty moved to approve article for the STM warrant. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
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Article 5. To see if the town will vote to transfer $5,000.00 from Article 18 of the April 23, 2007 Annual Town Meeting (Triennial Revaluation) to pay the costs of participating in a statewide upgrade of mapping. Mr. Fenner moved to approve article for warrant. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Article 6. To see if the town will vote to appropriate from the CPA Housing Reserve Fund the sum of $2,700.00 to the pay for our share of an island wide affordable housing needs assessment to be conducted by the MV Commission, this is subject to the participation of all six island towns.
Recommended by the Community Preservation Committee.
Mr. Fenner moved to approve article for warrant. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Article 7. To see if the town will vote to appropriate from the Waterways Improvement Fund the sum of $6,500.00 to repair the rigid inflatable boat operated by the Harbor Department.
Mr. Doty moved to approve article for the STM warrant. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Article 8. To see if the town will vote to appropriate from the Wetlands Protection Fund the sum of $5,000.00 to begin the Chilmark Pond restoration plan, said money to be combined with matching funds from the Chilmark Pond Association, subject to receipt.
Mr. Doty moved to approve this article for the STM warrant. Mr. Mathew seconded the motion
SO VOTED: 3 Ayes
Article 9. To see if the town will vote to raise and appropriate the sum of $3,750.00 to fund Chilmark’s 1/3 share of Paramedic training for the Tri Town Ambulance, or take any action relative thereto.
Mr. Doty moved to approve article for warrant. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Article 10.To see if the town will vote to appropriate from available funds in the treasury the sum of $265.00 to pay the bill of a prior fiscal year for the Beach Department to Bruno’s Rolloffs, or take any other action relative thereto. Needs 9/10 vote
Mr. Doty moved to approve article for warrant. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Article 11.To see if the town will vote to join the Cape & Vineyard Electrical Cooperative to participate in the production of renewable energy with other Cape and Island towns.
Mr. Doty moved to approve for the Warrant. Mr. Fenner seconded the motion
SO VOTED: 3 Ayes
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Mr. Doty moved to call Special Town Meeting with this warrant on September 26, 2011 at 7:30 pm in the Chilmark Community Center. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Mr. Fenner moved to adjourn. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Meeting adjourned at 9:30pm
Minutes respectfully submitted by Diana DeBlase Minutes Approved 9/20/11
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