Chilmark Board of Selectmen August 2, 2011 Meeting Minutes
Present: Chairman Frank Fenner, Warren Doty, Jonathan Mayhew, Tim Carroll,
Jonathan Revere, Melanie Becker.
At 7:30 pm Chairman Fenner called the meeting to order in the selectmen’s meeting room.
Minutes: July 12, 2011 minutes from the public hearing were reviewed amendments were made.
Mr. Fenner moved to approve minutes as amended. Mr. Mayhew seconded the motion.
SO VOTED: 2 Ayes, 1 Abstain (Mr. Doty was not at hearing)
July 19, 2011 minutes were reviewed and amendments were made. Mr. Mayhew moved to approve minutes as amended. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Chilmark Road Race:
Mr. Carroll said the road race committee offered to attend the meeting and asked to be on the agenda. The police chief Cioffi was satisfied with the port-a- potty arrangements and did not see need for further discussions. The road race will be run August 13, 2011.
OPEB:
Town treasurer Melanie Becker spoke to the selectmen about the Other Post Employment Benefits. Mrs. Becker said the enabling legislation has finally passed the state legislature and the majority of town’s and government units here have voted to enable the Trust at their town meeting’s etc.
Chilmark’s town meeting vote in 2009 authorized us to join the Dukes County Pooled Trust or form our own Trust. Ron Rappaport (in his capacity as Edgartown’s town counsel) has reviewed the Trust documents and approved them. Mrs. Becker would like to bring to the next meeting on August 5, 2011 any comments or concerns the selectmen might have.
After discussion Mrs. Becker had concerns and questions from the selectmen that she will bring up at the August 5, 2011 OPEB meeting.
Trash Service:
The Selectmen received the final bill for the trash service that Seth Karlinsky DBA Smith Property Care of Martha’s Vineyard. The consensus from the selectmen is that Seth is doing a terrific job. The selectmen would like the bills to be spread out more and the final payment to be at the end of the season for next year’s contract.
Menemsha Harbor Update:
The harbor department has installed the boarding ladders and wanted to know if the selectmen’s office had preference for the final ladder placement. Mr. Fenner wants more floats put in at the USCG. There is one in place now which is a good start.
In reference to maintenance and repairs for the harbor; the car stop at Hariph’s Creek needs to be removed.
The 25 foot ramp for the west dock floating dock has been ordered and will be installed. Water lines and dredging project ideas were discussed as a possible warrant article for the special town meeting.
Harbor Continued: The dock at Quitsa needs more cleats; the selectmen would like the harbormaster to come up with a solution Mr. Mayhew suggested short term beckets until the cleats are all in place.
USCG Lease Renewal:
Selectmen reviewed the lease renewal for the west dock. Mr. Carroll will meet with USCG official this week. Mr. Carroll will try to get the lease extended to 25 years and bring back for the selectmen to sign.
Mass. General Laws Chapter 115 Veteran’s Agents:
Selectmen received notification from Mass. Commonwealth asking that our county manager sends documentation of our chapter 115 compliance. Dukes County manager Smith supplied the selectmen and the Commonwealth the required information of our Veterans’ agent Ms. JoAnn Murphy.
Solar Installation
Mr. Carroll returned to the Selectmen after attempting to get information about joining the Cape Energy Co Op. Pros and Cons if you do yourself you must build it yourself but the profits are yours as well. If you go with the Co-Op it is already in place and the profits are shared.
Selectmen would like to wait and see if we can collect information from other towns that have already joined prior to making any decisions. This topic will be continued.
Special Town Meeting:
Mr. Carroll has notified departments to have warrant drafts ready for the selectmen to review by August 16, 2011. The STM will be held on September 26, 2011. Mr. Doty would like to have Tea Lane Farmhouse on the warrant. Mr. Carroll mentioned MLR interest transfers for use as landscaping. Discussion continued as to possible warrants to review at the next scheduled BOS meeting.
Preschool Restroom:
Mr. Carroll met with Mr. Apostolides the towns’ plumbing inspector and discussed the possible options for installing a bathroom in the preschool room and not adding an addition. Mr. Fenner recommended getting an estimate from a local contractor for the school to review.
Chilmark Housing Committee:
CHC would like the selectmen to consider paying into a housing assessment project sponsored by the MVC. Selectmen will consider this at the postponed date of 8/16/11.
Grant Funding:
Selectmen’s office received a proposal from Comprehensive Environmental Incorporated to solicit for the town the Mass Infrastructure Grants. This is a company that would charge 10% of the grant funds to do the grant writing if we are awarded the money. Mr. Carroll will call for more information, and see if the Menemsha Pier Connector project could be covered in grant.
MLR Rental Duplexes:
Mr. Doty said that the DCHA is now taking applications for our rental duplexes and discussion about preference for Chilmark volunteers and persons who work in town would be prioritized.
Mr. Fenner said the same stipulation as our resident home sites will apply.
150th Agricultural Fair Parade:
The selectmen’s office was contacted by a representative of the MV Agricultural Society asking for the participation of the selectmen at a pre-fair parade on August 16, 2011. Mr. Doty would like to have representation from Chilmark at this parade. Plans will be made to attend gathering at the old fairgrounds by 4:00pm parade to start at 5:00pm.
Mr. Mayhew asked that we remember Ozzie Fischer while we are making the plans for the Ag Fair and parade.
At 8:59 pm Mr. Fenner moved to adjourn. Mr. Mayhew seconded the motion.
SO VOTED 3 Ayes.
Draft minutes respectfully submitted by Diana DeBlase
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