Chilmark Board of Selectmen July 19, 2011 Meeting Minutes
Present: Frank Fenner, Jonathan Mayhew, Warren Doty, Tim Carroll, Jonathan Revere,
Brian Cioffi, Cody Coutinho, Dennis Jason, Seth Karlinsky, Reporters: Remy Tumin,
Jim Hickey
Chairman Fenner called Board of Selectmen Meeting to order at 7:30 pm in the Selectmen’s meeting room.
Minutes:
July 5, 2011 minutes were reviewed and an amendment was made. Mr. Doty moved to approve minutes as amended. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes, 1 Abstain (not at meeting the minutes were from.)
June 14, 2011 minutes from the Tri Town Ambulance, Tri Town Selectmen joint meeting were reviewed. Amendments were made. Mr. Doty moved to approve minutes as amended. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Police Department Appointment:
Chief Cioffi requested that the selectmen appoint Cody Coutinho as traffic officer.
Mr. Doty moved to appoint Cody Coutinho as traffic officer. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Middle Line Road:
Mr. Fenner said Michael Josefeck the OPM of the MLR rental duplex let the selectmen know that project is on schedule and within budget.
Road project specifications for central register were posted by Tim Carroll July 18, 2011. The estimate cost for the completion of this project is $110,000.00
There will be a pre-bid meeting at Chilmark Town Hall at 9:30 am. August 11, 2011. Following the meeting will be an on sight review. Bids for the project are due no later than 4:30 pm August 24, 2011. The road work is to begin September 6, 2011 and be complete by October 3, 2011.
Mr. Doty moved to approve posting advertising for the Road bids for the MLR Project. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes, 1 Abstain:
Mr. Mayhew stated he has a possible conflict of interest because his mother owns property abutting the MLR housing project.
MLR Fire Suppressant Tank:
Mr. Fenner questioned the 2’ depth of the line and wants confirmation from the engineer that the line will not freeze. Mr. Carroll said he would check with Kent Healy on this matter. Mr. Doty moved to approve the plans with confirmation from the engineer. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes, 1 Abstain: Mr. Mayhew
Mr. Doty moved to instruct Executive Secretary Tim Carroll to seek quotes and have work completed by September 5, 2011. Mr. Fenner seconded the motion.
SO VOTED: 2 Ayes, 1 Abstain: Mr. Mayhew
Chilmark Board of Selectmen Meeting Minutes 7/19/11 - 1 -
Menemsha Harbor:
Harbor master Dennis Jason reported on the maintenance at the Menemsha harbor and Hariph’s Creek dock improvements.
Pier Connector:
Mr. Doty moved to approve the change order #1 which $6,150 of it is being paid for by neighbors, and $7,900.00 for floating dock electronics and LED lighting along pier connector. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Doty said the pier connector project went $1,439.00 over budget. This figure will be taken from the Selectmen’s Maintenance Account FY2012.
Water Lines:
The Harbor and USCG Station Menemsha have been experiencing water pressure problems. This problem will be worked out with a plumber.
Pile Caps:
Dennis Jason said he will try a system that Don Lynch has done of covering the pile tops with Plastic Kote which is used to make truck bed liners.
Ramp:
Selectmen discussed a new ramp to concrete floats & hinge system for the west dock. Mr. Fenner said that what ever length is installed we have to be sure that there is an 8’ clear at the end of ramp for emergency clearance for stretchers. Mr. Mayhew recommends 30’ length and 4’ width.
Mr. Doty said that an on sight study would be helpful in making the final decision prior to ordering the ramp. Selectmen will review on sight 7/21/11.
Bryant’s Slip:
Since their last meeting selectmen have decided after reading through the harbor slip regulations that the slip that Danny Bryant held should go to the next person on the list. Selectmen would like to extend this season to Danny’s partner Evelyn and then turn the slip over next year to Janice Brown.
Mr. Doty moved to extend slip use to Evelyn for the 2011 season and then to turn slip over to Janice Brown to adhere to the waterways rules and regulations. Mr. Mayhew seconded the motion. SO VOTED: 3Ayes
USCG Light:
Mr. Fenner reported that the USCG will fix the problem of a light that is not properly installed causing visibility for navigation confusing for vessel operators. Chief Olsen is on vacation this week but Mr. Fenner was assured that they will address the matter very soon.
Chilmark Board of Selectmen Meeting Minutes 7/19/11 - 2 -
Recycling Program:
Per the board of health recommendation selectmen had requested that Seth Karlinsky design a recycling station for Menemsha. Mr. Karlinsky proposal has two totes that will have a lock top with a hole only big enough to fit a bottle. The tote will have holes on the bottom to aid in rinsing out the containers. The cost for the proposal is $150.00 each to purchase totes and Karlinsky’s fee per week is estimated to be $250 per week ($35.00 per hour at 1 hour per day).
Mr. Doty moved to approve the recycling design and program as presented by Mr. Karlinsky. Mr. Mayhew seconded the motion. SO VOTED: 3Ayes
Solar Installation Project:
Selectmen spoke about the plans and what group to request to install a solar installation at the landfill area, or if the town should do so ourselves. The discussion will continue to the next meeting in August. Selectmen asked if the Executive Secretary would invite Cape Light Compact / Cape and Islands Electric Co Op to attend the next meeting to help clarify the project so the selectmen can have some clarity.
Chilmark Town Affairs Council:
Selectmen decided on the date and time of the Summer Residents Board of Selectmen Meeting. The date will be August 4, 2011 at 7:00 pm at the Chilmark Community Center.
Mr. Carroll requested that the selectmen decide to have a Chilmark Town Association Inc. meeting soon. Selectmen will schedule this meeting some time this September.
Police Contract:
Mr. Fenner said that the selectmen have a police contract to sign that will be for three years. It was noted that the date of start and end had an incorrect year. Mr. Doty moved to approve contract with the date of contract to begin 7/19/11 and go till 7/19/14. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Chapter 77 Transfers:
Mr. Carroll presented the Selectmen the Chapter 77 from the Town Accountant Emily Day.
Mr. Doty moved to approve the FinCom recommended Chapter 77 transfers. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Veterans Benefits:
The County Manager Russell Smith requests the support of the Chilmark Board of Selectmen
getting a VA Services contract with Martha’s Vineyard Hospital/ Partners. Mr. Mayhew moved to write a letter of support to Mr. Smith in aiding to get a contract completed between VAS and MV Hospital. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Chilmark Board of Selectmen Meeting Minutes 7/19/11 - 3 - Chilmark Board of Selectmen Meeting Minutes 7/19/11 - 4 -
Martha’s Vineyard Commission:
The MVC informed selectmen’s office that The Block Grants that the Island has been utilizing to refurbish housing and aid in child care is at stake. The MVC asks that the Chilmark Board of Selectmen write a letter in opposition to the State. The MVC recommends asking that the proposed denial to reapply be withdrawn for the Block grants. Our community is counting on continued opportunities to apply.
Mr. Doty moved to write this letter. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Executive Session:
Mr. Fenner made a motion to move to Executive Session to discuss contract issues and property issues and to not return to regular session. Mr. Doty seconded. Doty: Aye, Mr. Fenner: Aye, Mr. Mayhew: Aye
Minutes respectfully submitted by Diana DeBlase.
Minutes approved 8/2/11
| 
