Chilmark Board of Selectmen Meeting Minutes July 5, 2011
Present: Frank Fenner, Warren Doty, Tim Carroll, Jonathan Revere, Brian Cioffi,
Wally Epstein, Lenny Jason Jr., Doug Bardwell, Ian Bardwell, Dennis Jason, Donald Poole, David Norton, Jim Hickey, Pam Bunker present at 9:10 pm
Chairman Fenner called Board of Selectmen Meeting to order at 7:30 pm in the selectmen’s meeting room at the Chilmark Town Hall.
Minutes:
Selectmen reviewed draft minutes from May 24, 2011. Amendments where made. Mr. Doty moved to approve minutes as amended. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
Selectmen reviewed draft minutes from June 21, 2011. Amendments where made. Mr. Doty moved to approve minutes as amended. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
Chilmark Road Race:
Wally Epstein presented the plans for this year’s road race. Mr. Epstein said that the plan is the same as last year as it seemed to work well. Chief Cioffi reported many complaints of runners relieving themselves on Chilmark resident’s property. Chief Cioffi said that there needs to be more port-a- potties for the runners along the course so this problem is not repeated this year.
Mr. Epstein said he will speak with Hugh Weisman who is in charge of the Road Race. He reassured Chief Cioffi and the Selectmen that this will be worked out.
Mr. Fenner said that the condition of this year’s approval from the selectmen will be that the port-a-potties issue is worked out to Chief Cioffi’s requirements. Mr. Doty moved to approve the road race for this year with the mentioned condition. Mr. Fenner seconded the motion.
SO VOTED: 2 Ayes
Flags & Signs:
Josh Aronie of Menemsha Café asked to have selectmen review the Open flag ruling that he received from the Building Inspector Lenny Jason Jr.
Mr. Jason required that Mr. Aronie remove the Open sign because it was in violation of the zoning bylaw for Chilmark. The zoning limits signs to 3 square feet. The Café already has a sign.
Mr. Fenner said that our fishing village appearance is diminished with flags flying all over. He feels that less signs are better. There was no change made to the existing bylaw.
Peddlers:
The selectmen’s office has been receiving complaints of peddlers selling items at the beaches and around town. The Park and Rec. Committee would like to have the town ordinance wording for peddler ordinance be changed from food to all peddling. The selectmen and Park and Rec. will hold a public hearing on this subject July 12, 2011 at 3:00 pm. in the Chilmark Town Hall.
Middle Line Road Fire Suppression Tank:
The selectmen reviewed the draft of sight plans from Vineyard Land Surveying. David Norton has been on sight numerous times to finalize the layout with the engineers from VLS. Chief Norton believes this is the best sight for the tank. Mr. Doty moved to approve plans. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
VTA- Bus Route: Selectmen received schedule option from the VTA office for the #12 bus route. Mr. Doty moved to adopt option #1 which gives the VTA Middle Road permit for the 2011 season.. The route is as follows: Chilmark Community Center- Menemsha- (for the inns, the VTA will stop at the end of driveways if a guest would like to use VTA) Beach Plum Inn – Menemsha Inn- Capt. Flanders Inn- Tabor house Town Property- up Middle Road- CCC-
Lucy Vincent Beach. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
Harbor Department:
Harbor master Dennis Jason requested that the selectmen appoint Ian Bardwell as an assistant Wharfinger. Mr. Doty moved to appoint Ian Bardwell as an assistant Wharfinger. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
Mr. Doty moved that the harbor department accept Evelyn Dengel as Danny Bryant’s surviving spouse and to transfer the slip to her name. Mr. Fenner seconded the motion.
SO VOTED: 2 Ayes
HM Dennis Jason informed the selectmen that Lynch would be arriving with the floats to begin the repairs at Hariph’s Creek.
Mr. Fenner asked that the 4 pilings in Menemsha be taken care of prior to the Hariph’s Creek project. Mr. Jason said he would have Lynch head to Menemsha first.
The punch list for the harbor was reviewed and updated. Mr. Jason said that some of the pots on the dock belong to Danny Bryant’s estate. Selectmen Fenner asked to have Mr. Karlinsky deliver these to Danny’s home. Mr. Jason said he would contact Mr. Karlinsky to do this.
Mr. Jason said they will use “glass matt” fiberglass material to top the pilings. Mr. Fenner asked that this project be completed by July 31, 2011. Mr. Jason said they would complete this project by then.
Water for the slips needs to be completed. Mr. Carroll said a plumber is scheduled to work on this project to have water for the dock as soon as possible. Mr. Fenner asked to be sure that the connection be easily winterized.
Mr. Doty said that the floating debris under the pier connector behind the floating docks should be removed. The selectmen asked that the boarding ladders to have at the Harbor Department be ordered.
The selectmen and harbor master completed reviewing the list of issues that need to be completed, so the harbor will be in tip top shape. Mr. Doty asked that someone please clean up and ready for the reopening celebration of the West Dock. Dennis Jason stated the docks are all solid and safe .Most items are completed already with the remainder to be completed by July 31st.
USCG Light: The USCG has a light to illuminate the 47’ rescue boat. The Town has received complaints of the angle of this light being a distraction for navigation. Mr. Fenner has spoken with members of the USCG to either shroud or change angle. Mr. Jason said he would follow through with this issue when Chief Olsen of the USCG returns from his vacation.
Electrical Proposal:
Selectmen have received the proposal of the electrical pedestals for the west dock from Cole Powers. The cost for this proposal is $ 7,900.00. Mr. Doty moved to approve the electrical proposal of $7,900.00. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
Mr. Fenner signed the proposal.
Fire Department & Association:
Chief Norton of the Chilmark Fire Department requested selectmen to approve the placement of a storage unit to be located behind the Cross Road station. The storage unit dimensions are 8’ x 8’ x 20’. Donald Poole president of the Fireman’s Association said that the storage unit will be purchased with funds from the Association. Chief Norton will make sure that the unit will not be unattractive and stockade fence will be used were needed. Mr. Doty moved to approve this request. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
Chief Norton requests that the selectmen declare the 1994 Bronco surplus. Mr. Doty moved to declare the 1994 vehicle surplus. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
USCG Water Line:
Selectmen received license amendment for the Menemsha Pier Connector USCG waterline. The amendment says that the waterline will be seasonal and it will be shut off out of season. Mr. Doty moved to have the Board of Selectmen Chairman sign the amendment. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes Mr. Fenner signed the document.
Chilmark Town Accountant:
Accountant Day presented the selectmen a list of the end of year budget closeouts and budgets to keep open. Selectmen reviewed the list and made decisions as to what accounts to leave open.
Public Request:
Selectmen’s office received a request from Summer Sweet Bed and Breakfast to waive the inn keeper fee of $25.00. The Inn keeper was injured last year and the fee that was paid was never utilized. Mr. Fenner moved to waive this year’s fee. Mr. Doty seconded the motion.
SO VOTED: 2 Ayes
Solar Lights:
Mr. Fenner asked Mr. Carroll if he would order a single light to test how it works prior to a larger order. Mr. Carroll said he would.
Assistant Assessor:
Assistant Assessor Pamela Bunker asked selectmen to leave open the budget for Assessor’s office to have the GIS mapping updated to fit the Massachusetts format. Mr. Fenner said they had already agreed to leave that open and proposed that her board bring a change of budget expenditure plan to citizens at Town Meeting to approve.
Refuse District:
Mr. Fenner said the Refuse District Committee in reference to assessment contract is waiting to hear comments prior to approval. Mr. Fenner said this should be reviewed by the Fin Com and would like their input.
Mr. Fenner made a motion to go into Executive Session for Land Acquisition and litigation strategy, not to return to regular session. Mr. Doty seconded the motion. Mr. Doty: Aye Mr. Fenner: Aye
Minutes respectively submitted by Diana DeBlase. Minutes approved 7/19/11
| 
