Chilmark Board of Selectmen June 21, 2011 Meeting Minutes
Present: Chairman Fenner, Warren Doty, Jonathan Mayhew, Tim Carroll, Jonathan Revere, Brian Cioffi, Nicholas Wood, David Vigneault, Jim Hickey, Marybeth Grady,
Christopher Grady, Karin Wetmore, Chuck Hodgkinson, Todd Christy,
Chairman Fenner called meeting to order at 7:31 pm in the selectmen’s meeting room.
Mr. Fenner began the meeting with an announcement that Danny Bryant our Town Constable for the past 30 years had died on June 9, 2011 due to injuries sustained from a fall. He was 76 years old; an avid outdoorsman, fisherman and hunter.
Mr. Fenner said that most of our community has their own stories involving Danny. There will be a memorial service held at the West Tisbury Agricultural Hall July 10, 2011 at 1:00pm. Mr. Fenner asked for a moment of silence to honor Danny Bryant. …
Mr. Mayhew said Danny was a very good guy he had a great spirit. Mr. Doty said Danny had a unique spirit; his comments at our town meetings were wonderful.
Minutes:
Selectmen reviewed draft minutes from 6/7/11. Corrections were made. Mr. Doty moved to approve minutes with amendments. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Doty asked for an update on the progress of the fire suppression tank at MRL.
Mr. Carroll said that the draft report was in the hands of the engineer for review. The plan is to have this taken care of and in place prior to the re-grade of the road this September.
Minutes from 6/14/11 were postponed till the next board of selectmen’s meeting, July 5, 2011.
MLR Rental Management Agreement Update:
David Vigneault the director of DCRHA (Dukes County Regional Housing Authority) explained the status of the property management agreement. Mr. Fenner asked what the 8% ($480.00 monthly) property management fee pays for.
Mr. Vigneault explained that O’Brian Property management who manages the entire DCRHA rental units, answers phone, responds to all alarms, and attends weekly staff meeting with the DCRHA. But with the amendment to the contract O’Brian Property Management is off the contract. The DCRHA fee will be 7% of the rentals.
Mr. Doty asked when we can expect the contract completion. Mr. Vigneault said that they should have a final revision of contract agreement in about a month from now.
The rental rates for the MLR units were discussed. Mr. Doty moved to approve the Housing Committees recommendation of a single one bedroom unit and a two bedroom unit at 65% AMI, the remaining all at 70% AMI. Mr. Mayhew Seconded the motion. SO VOTED: 3 Ayes
Harbor Master:
Selectmen reviewed the revised position description for Harbormaster that the Human Resource Board of Chilmark (formally the Personnel Board) completed June 16th. Mr. Mayhew said that the unlimited USCG license should say 25 grs. tonnage license. Mr. Doty moved to approve the position description with this amendment that Mr. Mayhew proposed. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Assistant Wharfinger:
Selectmen reviewed the revised position description for Assistant Wharfinger with an addition to the essential duties in section G. Mr. Doty moved to approve the position description.
Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
HRBC / Recruiting New Committee Members:
The HRBC asked the Selectmen to make a greater effort in recruiting new members to the boards. There was discussion on what might be a good way. Mr. Carroll said to seek members in person rather than advertise. Mr. Carroll said we received no response to the postings in the news papers and on line.
Committee Appointment:
Karin Wetmore was present to request reappointment to both the Historical Commission and the Community Preservation Committee. Mr. Doty moved to appoint Karin Wetmore to the CPC and Historical Commission. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Ms. Wetmore mentioned a call from this old house in reference to Tea Lane Farmhouse she will keep the Selectmen posted.
Police Department:
Chief Cioffi requested that the Selectmen appoint Nicholas Wood as a traffic officer for the season. Mr. Doty moved to appoint Nicholas Wood to this position. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Harbor Maintenance List:
Mr. Carroll said Mr. Jason was unable to attend tonight’s meeting. The selectmen reviewed the list and will update at their next scheduled meeting July 5, 2011.
Discussion moved to the opening ceremony for the West Dock. Mr. Doty said that July 12, 2010 was the date of the Menemsha Coast Guard Boathouse fire and that it seemed appropriate to hold the reopening on July 12, 2011. Preparations will be made for a grand opening at 5:00pm Tuesday July 12th.
Mr. Doty moved to hold this celebration July 12, 2011 at 5:00 pm at West Dock. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
USCG:
The USCG will have the Army Core of Engineers here with a barge to do core samples during the week of July 10th-15. Mr. Carroll said we will make them welcome.
Transient Docks:
Mr. Fenner would like to use any floats that were used at Quitsa to be used in a joint plan to apply for a grant from the state for transient dockage.
Bottle Bill:
Mass. has a bottle bill to add .05 for all kinds of bottles (plastic water etc.)
The Board of Health would like to implement a recycling program in Menemsha for this summer. Mr. Carroll will negotiate with Seth Karlinsky to implement recycling
Mr. Mayhew moved to approve the Mass. Bottle Bill. Mr. Doty seconded the motion.
SO VOTED: 2 Ayes, 1 Nay.
Squibnocket Beach:
Mr. Fenner has received complaints that there is not a port-a-potty at Squibnocket. This needs to be addressed immediately as there should be at least one there. Mr. Carroll said that the Beach department has addressed this.
Christopher Grady:
Christopher Grady attended this Selectmen’s meeting to earn a communication merit badge. Mr. Doty asked if he had learned anything interesting at this meeting. Christopher replied that for this badge he needed a debate and the bottle bill supplied this since Mr. Fenner did not agree with the other selectmen.
The Selectmen thanked Christopher for his attending the meeting and wished him well with his project.
Highway-Mass.:
Mr. Fenner would like the Selectmen’s office send another letter concerning the washout dangers on the State Road from the heavy rains we experienced this spring.
Tea Lane Farmhouse:
Mr. Carroll read the statute for Designer Selection which requires any project with building construction of over $100,000.00 must go through the formal Designer Selection regulations. This means that Mrs. Elliston would not qualify the plans that she has prepared will be used though. The steps that the Designer is expected to do: 1.) Plans and specs 2.) Bid support and addendums 3.) Management of project
Mr. Fenner proposed to hold a Tea Lane Farmhouse Committee meeting Saturday June 25, 2011 at 9:00am.The purpose of meeting will be to organize and move forward on the Farmhouse repairs.
The Selectmen discussed a Special Town Meeting for a warrant for the Tea Lane Farmhouse construction.
Grazing Agreement MVLB at Tea Lane Farm:
Liz Packer applied to the MVLB to lease pasture to graze her animals. Mr. Doty moved to grant grazing lease for the front two west fields. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Cable TV:
Selectmen’s office issued a formal proposal denial till we can complete our negotiations.
Mr. Carroll said the negotiations are almost complete. Mr. Doty moved to deny proposal.
Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Town Center Paths:
Mr. Carroll is addressing the paths again to clear safe walking on the sides of the roads for pedestrians. The selectmen’s office has not heard back from Mass Highway in order to proceed.
Mr. Doty asked that the selectmen’s agendas have the calendar in them to aid planning future meetings.
Mr. Doty moved to move to Executive Session in order to discuss labor relations and liability strategy and not to return to regular meeting. Mr.Mayhew seconded motion. Doty: Aye,
Mr. Mayhew: Aye, Mr. Fenner: Aye. Meeting moved to Executive Session at 9:30 pm.
Minutes respectfully submitted by Diana DeBlase approved 7/05/11
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