Town of Chilmark Board of Selectmen June 7, 2011 Meeting Minutes
Present: Chairman Frank Fenner, Warren Doty, Tim Carroll, Jonathan Revere, Bret Stearns,
Brian Cioffi, Dr. Zack, Paul “Zeke” Wilkins, Tracey Jones, Todd Christy, Chuck Hodgkinson,
Jane Greene, Randhi Belain, reporters: Remy Tumin, Jim Hickey,
Chairman Fenner called meeting to order at 7:33 pm in the selectmen’s meeting room.
Minutes: May 17, 2011 minutes were reviewed typos amended. Mr. Doty moved to approve minutes as amended. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
May 19, 2011 minutes reviewed, spelling correction made. Mr. Doty moved to approve minutes with correction. Mr. Fenner seconded the motion. SO VOTED: 2 Ayes
7:43 pm Jonathan Mayhew present
Wampanoag Tribe of Gay Head (Aquinnah) Grant:
Director of Natural Resources Bret Stearns presented the Selectmen with the Tribal Wildlife Grant Proposal. This grant would be used for the Menemsha Pond to enhance resources for the Tribe, Aquinnah and Chilmark. The amount of the grant is $181,590.00 Mr. Stearns thanked the Selectmen for their letter of support during the grant request.
This grant will be primarily used for training and a dredging feasibility plan and preparations.
Mr. Stearns spoke about the oil spill training being held in the Menemsha Pond June 7th, and 8th 2011. This drill the trainees will attempt to divert oil onto beach before the West Basin to facilitate easy access and clean up of the oil.
There is also a pilot project within the grant for Bay Scallops Sanctuary on both sides of the Menemsha Pond.
Police Department:
Chief Cioffi asked that the Selectmen appoint with his recommendation Mr. Andrew Downs as a Traffic Officer for the 2011 season.
Mr. Doty moved to appoint Andrew Downs as traffic officer for the town of Chilmark.
Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Tri Town Ambulance:
Tri Town Ambulance Committee chairman Chief Belain requests that the selectmen appoint Paul “Zeke” Wilkins as the Tri Town Ambulance Chief.
Dr. Zack read his letter to the selectmen at this time stating that he believes Paul Wilkins is not qualified for the position at this time. He stated he is willing to work with Mr. Wilkins if the selectmen appoint him but wanted to make it clear that this will cost the towns a considerable amount more money to bring the level of training needed.
Chief Cioffi who is also on the Committee stated that the TTAC disagrees with Dr. Zack about Mr. Wilkins and believes Mr. Wilkins is the person for this position.
Tri Town Ambulance continued:
Mr. Wilkins stated that he will work with Dr. Zack to acquire the necessary training. Mr. Wilkins said he already has two off island instructors scheduled to provide training. Mr. Mayhew said that Dr. Zack has a legitimate point but that he and the TTAC believe Zeke is doing a good job Mr. Mayhew also said that Barbara Silk who has been handling the office of TTA has been doing a very good job and believes that she and Zeke work well together. Mr. Mayhew moved to appoint Paul “Zeke” Wilkins as Tri Town ambulance Chief. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes
Mr. Carroll said that the probation period for Mr. Wilkins ends December 6, 2011, if Mr. Wilkins passes the initial evaluation period, the initial hire date will be the date Zeke was appointed Acting Chief, February 15, 2011. Selectmen agree.
Human Resource Board:
Chair of the (Personnel Board) Human Resource Board of Chilmark: Jane Greene presented the Selectmen with a final draft of the Personnel Procedures Manual for approval.
Ms. Greene thanked Chuck Hodgkinson and Todd Christy for their many hours of work on the manual.
Mr. Carroll asked what the procedure will be for changes if they find there needs to be changes. Ms. Greene said that it will be as needed.
Mr. Fenner Moved to approve the HRBC manual as presented. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes.
Ms. Greene asked that the Selectmen meet with the HRBC about seeking voters to serve on boards. Mr. Doty recommended that the HRBC come to a BOS meeting. Ms. Greene said yes that would be good.
Middle Line Road Up Date:
Mr. Hodgkinson said that we need a date for renters to be able to move in.
The next part of the completion for the MLR project is for the fire suppression tank to be installed. The tank is at the MLR sight. Mr. Fenner asked to have an RFP of the Fire Suppressant Tank for the next BOS meeting June 21, 2011.
Selectmen discussed the road and grading project that will be executed in the fall. The RFP for the road will be worked on and at July 5, 2011 BOS meeting they want to have a draft to review.
Mr. Hodgkinson said that the budget for the road is $125,000. Mr. Doty said he hoped that any excess funds will go to the landscape part of the project.
Mr. Fenner said he still would like the color choice for the buildings confirmed. Mr. Hodgkinson said he would have the issues that the Selectmen mentioned worked out at the next site meeting June 8, 2011.
Hariph’s Creek Dock:
Selectmen reviewed a memo from the Harbor Master Dennis Jason requesting the selectmen endorse an emergency repair order for Hariph’s Creek Dock.
Mr. Doty moved to endorse Harbormaster in the emergency repairs to Hariph’s Creek dock declaring this dock unsafe. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Hodgkinson as Conservation officer for the town of Chilmark said there is a 30 day window to get this done if the Conservation Commission approves at their June 15, 2011 meeting.
Up Island School District:
The Selectmen’s office received notification from the Superintendents’ office of its intent to borrow monies to repair rot damage the west Tisbury School. School superintendent Dr. Weiss was unable to attend tonight’s meeting that the selectmen had invited him to.
Mr. Doty said he was not opposed to the borrowing for the West Tisbury School repairs. Mr. Fenner would like more information as to what this money would be paying for, in short a breakdown of the budget for these repairs as soon as possible.
Tri Town Selectmen:
Mr. Carroll asked to confirm a meeting time with the tri town selectmen to discuss tri town ambulance budget. It was decided the best time would be 7:00pm June 14, 2011.
Menemsha Pier Connector:
Selectmen Fenner and Doty said it was a pleasure working with C. White Marine they are pleased with the work accomplished. The selectmen signed final bill for C. White Marine.
The discussion moved to the utilities portion of the pier connector project. Completion of the utilities is estimated June 24, 2011. The selectmen discussed having a walk through with Harbormaster Dennis Jason to do a punch list to have Menemsha cleaned up and ready for the weekend.
Mr. Doty said he met Mr. Sam Jonsson who is located in the South East Region representing Senator Brown. Mr. Doty spoke to Mr. Jonsson of the Menemsha fire and the town’s commitment to rebuild before the next fishing season. Mr. Doty told Mr. Jonsson that he Town of Chilmark committed to a short term loan and is looking for a long range plan to pay for it. Mr. Carroll will contact Mr. Jonsson to set up a time for him to meet with the Selectmen.
Landfill Post Closure Survey:
Selectmen’s office received the post closure survey from Wright- Pierce. This report stated that there is no off gassing. Wright- Pierce recommended testing 4 times a year.
Refuse District Agreement:
Mr. Fenner said that the two agreements are the original agreement with the Refuse District and the second was the newest agreement. The primary change is that the original had a lot of set up sections that are not needed now.
Refuse District Agreement cont...
Mr. Fenner is seeking comments from the Selectmen and the Board of Health. Mr. Carroll recommended sending the agreement for the Fin Com to review as well.
Bottle Bill:
The Board of Health reviewed the bottle bill and is not against it but recommended a better recycling program instead. This could be set up in Menemsha but would need to be maintained. Mr. Carroll said he would ask Seth Karlinsky what he would charge.
Peddlers:
Mr. Renahan sent a written complaint to the Selectmen to please address the problem of peddlers in Menemsha. Mr. Carroll provided the selectmen with a copy of the ordinance which only states no food peddling. If the selectmen would like to address the artists selling their paintings they would need to amend the ordinance.
Mr. Doty asked to see what happens this season. Mr. Mayhew recommended that the Park and Recreation review this. Mr. Fenner agreed this should be reviewed by the Park and Recreation and have them bring there recommendation back to the Board of Selectmen.
Stone Soup:
Julie Flanders requested that the Selectmen give approval to the children in the Stone Soup organization to be allowed to select a stone each from Lucy Vincent during their week program, the 4th week in June. Mr. Fenner moved to approve this request. Mr. Doty seconded the motion.
SO VOTED: 3 Ayes
Committee Appointments:
Mr. Carroll presented the selectmen with committee appointment to approve. Mr. Fenner moved to approve all who have responded with request to be appointed. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Fenner asked that they look at this at their next meeting to add any additional appointments.
Creek Lot Lease:
Chris Murphy lot lease was signed by selectmen. Selectmen all agreed that Scott Stevens is allowed to tie up at this lot as well.
Tea lane Farmhouse:
Mr. Doty asked what the time line is for the project. Now that we are about to wrap-up the Pier Connector project and we need to prepare to move forward on this next project. Mr. Fenner would like to get clear advice from counsel on how to proceed. The selectmen would like to prepare the plan to present to the Chilmark residences at a special town meeting in late September.
Tea Lane Farm Proposals:
Mr. Fenner would like to wait until after the Special Town Meeting to see what repairs will be funded. September will be the move forward target date. October will be when solicitations for farm plans will be issued.
Beach Staff:
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Fitzgerald |
Liane |
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Gray |
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Hitchings |
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Stuart |
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Ben |
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Rossi |
Haley |
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Schwab |
Bennett |
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Schwab |
Evan |
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Stobie |
Daron |
5388 |
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Tobin |
Emma |
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Lifeguard |
Mr. Doty moved to appoint beach staff. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Harbor Staff:
Dennis Jason Harbor Master
Richards Steves Asst. Harbor Master
Virginia Jones Admin. Asst.
Timothy Walsh Asst. Wharfinger
Andrew Smith Asst. Wharfinger
There will be two more asst. warfinger appointments when application reviews are completed.
Mr. Doty moved to appoint harbor staff. Mr. Mayhew seconded the motion..
SO VOTED: 3 Ayes
Mr. Fenner would like to have the job description for the Harbor Master on the agenda for the June 21 selectmen’s meeting.
Election Officers:
Registrars: Judy G. L. Mayhew, Susan Heilbron, Laurisa Rich
Election Officials: Bette Flanders Carroll, R. Samuel Carroll,
Constables: Daniel Bryant, Marshall E. Carroll III, Timothy Rich
Mr. Doty moved to approve election officers. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Single Precinct:
Mr. Doty moved to sign papers to remain a single precinct. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes selectmen signed document.
MIIA Credit Program:
Insurance credit program was reviewed.
Police Department:
Chief Cioffi requests that the Selectmen approve to consider the 9 mm Glock hand guns surplus and to replace with 40 caliber Glocks. Mr. Fenner moved to approve this request from the Police chief. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Mr. Fenner stated that the board of selectmen would now be moving to executive session to discuss labor contracts and litigation strategy and not to return to regular session.
Mr. Doty: Aye, Mr. Mayhew: Aye, Mr. Fenner: Aye, 9:45pm
Minutes respectfully submitted by Diana DeBlase
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