Town of Chilmark Board of Selectmen May 3, 2011 Meeting Minutes
Present: Warren Doty, Frank Fenner, Jonathan Mayhew, Tim Carroll, Emily Day,
Isaiah Scheffer, Jacob Bassett, Marina Lent, Max McCreery, Remy Tumin, Jim Hickey,
7:30 pm. Chairman Doty called Meeting to order in the Selectmen’s meeting room.
Mr. Doty said that the first item on the agenda is a reorganizing of the Board of Selectmen.
Mr. Doty moved to elect Frank Fenner as chairman of the Board of Selectmen. Mr. Mayhew seconded the motion. SO VOTED: 2 Ayes, 1 abstain
Mr. Doty moved to elect Mr.Mayhew as vice chairman. Mr. Fenner seconded the motion.
SO VOTED: 2 Ayes, 1 Abstain
Minutes:
Minutes from April 19, 2011. Selectmen reviewed and made some amendments to the minutes. Mr. Doty moved to approve minutes with amendments. Mr. Mayhew seconded the motion.
SO VOTED: 3Ayes
Shellfish Department:
Isaiah Scheffer recommended Jacob Bassett to the position of Assistant Shellfish Constable.
Mr. Scheffer reported that the hiring committee has completed the process and Mr. Bassett was a clear choice for the position. Mr. McCreery as a representative from the Personnel Board reaffirmed that he is satisfied with the process and thinks Mr. Scheffer and Mr. Bassett will make a good team.
Mr. Doty moved to appoint Jacob Bassett Assistant Shellfish Constable for the town of Chilmark. Mr. Mayhew seconded the motion. SO VOTED: 3Ayes
Mr. Doty also added that the hearing for the shellfish regulations will remain open till May 19, 2011.
Menemsha Pier Connector Project:
Mr. Doty reported that the Selectmen’s office received 1 bid response for Invitation for Bids for the Utilities on the Pier Connector. The deadline for the bids was today at 4:30 pm. The bid received was from Cole Powers of Powers Electric. The bid amount total was $105,885.00.
This figure was over the budgeted amount. The Selectmen called on Powers Electric to value the engineering down to under $100,000.00. Cole Powers proposed to change 2” water line to a 1 ¼ “ line; to use 6” trench material instead of 12” RAP.; aluminum feeder instead of copper. These changes bring the bid total to $99,885.00.
Mr. Doty moved to award contract to Powers Electric with the value engineering as discussed with total contract of $99,885.00. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Menemsha Pier Connector cont...
Payment Requisition & Update:
Selectmen’s office received a payment requisition from C. White Marine. Mr. Fenner pointed out section 5B of Requisition saying that 96% of dock planks have not been completed. Mt. Carroll said that the 4% is for installation. Mr. Fenner said that not all of the deck planks are on site. There were 2 other sections that Mr. Fenner questioned; 6B the railing system and section 16 the added piling. These issues will be ironed out with our engineer Kent Healy on Thursday of this week.
Mr. Doty moved to authorize up to $316,585.00 pending go-ahead from engineer Healy. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Doty asked that the promised monies from The Sea Port Advisory Counsel be moved along. Town Accountant Emily Day responded she has sent request for payment to the SPAC.
Mr. Mayhew spoke of the visit from Congressman Keating this past Friday. Keating is on the appropriations committee for USCG.
Mr. Fenner confirmed that there are short pilings but that there are 1inch and 2 inch plates and within a week 3 inch plates are available if needed. This is not a big problem and can be corrected easily.
Comfort Station:
Seth Karlinsky who is the manager of the comfort station in Menemsha has submitted invoices to be approved.. Mr. Doty moved to approve payment of both: $3,100.00 and $17,500.00. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes
Selectmen’s Request:
Mr. Fenner noticed Mr. McCreery still in the audience and asked if he had a matter to discuss.
Mr. McCreery asked if the Harbor Master job description was to be discussed. Mr. Fenner responded no because the Selectmen only just received it and they will read first before discussion. The discussion will be on a future agenda.
Accounting Software:
Town Accountant Emily Day presented the Selectmen with the results of the procurement process.~ During her procurement process she solicited 3 quotes.~ Of the 2 companies that responded to her request, WTI had the lowest quote and was awarded the contract.~ The contract with WTI was reviewed and approved by town council. Mr. Doty moved to sign contract with WTI. Mr. Mayhew seconded the motion. SO VOTED: 3 AYES
Board of Health Seasonal Food Inspector / Instructor:
Town Health Agent Marina Lent requests appointment of Barney Suman to work as food inspector/instructor during the 2011 summer season. Mr. Doty moved to approve budget of $800.00 to hire Mr. Suman for summer season. Mr. Mayhew seconded the motion.
SO VOTED: 3 AYES
BOEMR: The Bureau of Energy Management Resources is in the process of calling for bids to erect wind turbines in waters off the south west shore, between Martha’s Vineyard and Block Island. Mr. Doty has been involved in gathering as much information on this project as possible. Mr. Doty presented the information he received at the last meeting in New Bedford, this past Monday 5/2/11.
Mr. Mayhew stated that most of the areas in the plan are very important to Vineyard fishermen.
The BOEMR task force is accepting comment for this matter till May 11, 2011.
Mr. Fenner moved to have the Executive Secretary compose a letter to BOEMR on behalf of the Fisherman’s Association specifying the areas discussed. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes.
Solar proposal from Vineyard Power:
Vineyard Power has organized a proposal for discussion concerning a solar array to be installed at the Chilmark landfill. Mr. Fenner discussed the proposal and would like to see more benefits for Chilmark. The proposed plan is estimated to cost $635,000.00. This array is estimated to produce for 25 years. Mr. Doty suggested that at the 11th year that the Town of Chilmark purchases the system for $1.00 to $100.
Mr. Doty would like to put together an RFP and see what proposals we get for a solar array. Mr. Carroll would like to have a three person committee formed to work on a plan to form the RFP. Mr. Doty moved to support the Executive Secretary in organizing a three person committee to work on the RFP. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes.
Bettlebung Corner Walking Paths:
Mr. Carroll re addressed the sidewalks that where voted at last year’s town meeting. Mr. Carroll is working with the State to review the plans that was voted on. These paths would connect the Town center with the Community Center, Library, Town Hall, Post Office, Banks and Stores. The Selectmen gave their support to proceed.
Creek lot Leases:
Selectmen reviewed the letter that Mr. Carroll included in this year’s renewal leases. Selectmen signed leases and supported the letter.
Annual Town Meeting Review:
The articles were reviewed individually and the following are articles that have planning to work through.
Tea Lane Farm Project: The Selectmen’s office will schedule and advertise a public hearing to review the committee’s plan. It was decided to schedule the TLF review hearing on May 24, 2011 at 7:30pm.
Chilmark Community Center: $9,000.00 to hire an architect to design renovations. This will be on the agenda for the next CTAC meeting in June. An up date will be available after this meeting.
ATM continued…
Tri Town Ambulance purchase of equipment needs to wait till after the Aquinnah Annual Town Meeting results.
Solar array at land fill. This was discussed tonight and a committee will be formed to draft the RFP.
The review of ATM was completed.
Vineyard Transit Authority:
Mr. Carroll met with the director of the VTA. The cost and use of busses between the Inns to beach was discussed. The cost is $24,000.00 each year to the residents of Chilmark to a system that is not well utilized. Mr. Carroll has called the Inn owners and the Beach Committee chairman to come up with a plan to save the town some money.
Aquaculture License:
Mr. Doty would like to hold a public hearing to propose a rotation of the Mussel grant. At this same meeting Mr. Doty would like to grant an Aquiculture License to Vinny Iacono an oyster grant in Menemsha pond. These hearings are to be advertised and posted for May19, 2011 at 5:00 pm and 5:15 pm
9:18 pm Mr. Doty moved to adjourn. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Minutes respectively submitted by Diana DeBlase.
Minutes approved 5/17/11
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