Chilmark Board of Selectmen Minutes January 31st 2006
People in attendance: Frank M. Fenner, Jr., J. B. Riggs Parker, Warren M. Doty, Tim Carroll, Jonathan Revere, Mark A. Lovewell.
7:30 p.m. meeting called to order by Mr. Fenner
Harbor
Harbor Master Dennis Jason had submitted a memorandum regarding three quotes he obtained for electrical repairs. He recommended the lowest quote from VISCOM, at $16,900.00. Mr. Doty moved and Mr. Parker seconded a motion to authorize the hiring of VISCOM at the stated price. SO VOTED: Three Ayes.
Board of Health
Mr. Doty moved and Mr. Parker seconded a motion to appoint John Powers as Assistant Septic Inspector for the ensuing year. SO VOTED: Three Ayes.
The Selectmen took a memorandum from the Personnel Board supporting the temporary increase of 16 hours a month for the Administrative Assistant/Inspector to the Board of Health. The Board of Health said this was needed to allow the attendance of one meeting a month off island (8 hours) and 8 additional office hours to complete the paperwork and planning being required by the commonwealth for disaster preparedness. It was said that the state may eventually reimburse towns for this expense. Mr. Parker said that this would come up in front of the Joint meeting with the Finance Advisory Committee next week. The board took no action.
Dukes County Regional Housing Authority
Mr. Doty moved and Mr. Parker seconded a motion to recommend Zelda Gamson to the Dukes County Commission as Chilmark’s representative on the Dukes County Regional Housing Authority. SO VOTED: Three Ayes.
Elder Services
The three Selectmen confirmed that they would all volunteer to deliver “Meals on Wheels” to senior citizens on March 22nd 2006.
MEMA
The board was told that they must adopt the national ISC (incident command system) by resolution or legislative action before this Fall. It was agreed to table this until March.
Annual Town Meeting Articles
The board discussed a list from the Executive Secretary. Mr. Fenner directed Mr. Carroll to send a memo to town departments asking them to justify the use of any open existing articles prior to 2005 and telling them the articles will be closed if not justified. Mr. Doty moved and Mr. Parker seconded this action. SO VOTED: Three Ayes.
Mr. Fenner questioned the $36,000 left in a 2003 article as reported by the Accountant. He asked if this money could go towards the $120,000 requested for paving by the Superintendent of Streets.
Mr. Parker asked what the status of the telephone wire for the landfill was. Mr. Carroll said he was waiting on Andy Farrisey to drive the conduit under our driveway apron.
Mr. Carroll reviewed the Community Center requests.
The Alarm Bylaw draft that increased the fines per offense was discussed.
A letter from the Dukes County Regional Housing Authority urging the adoption of a bylaw authorizing the DCRHA to implement and enforce perpetual afford ability by February 17th 2006.
Mr. Doty said that the option remained open to use the funds set aside for stabilization and reducing the dock borrowing to reduce the tax rate.
Schedule
The board agreed to meet again February 14th at 4:00 PM for the bid openings for the dock project.
Assistant Town Clerk
Mr. Doty moved and Mr. Parker seconded a motion to sign the notifications to the Secretary of State regarding the appointments in June 2005 of Annette Anthony and Tim Carroll as Assistant Town Clerks. Mr. Parker questioned the action. Mr. Doty said that this was something the board had already done over six months ago. Mr. Parker asked to refer it to the Personnel Board for their comment and withdrew his second. He then asked Mr. Carroll to take it to the Personnel Board at the next meeting on Wednesday February 8th at 7:00 PM before the joint FINCOM & Selectmen meeting at 7:30 PM.
Performance Reviews
Mr. Parker handed out a sheet saying who was to evaluate whom based on the recently adopted “town services organization” chart. He asked the board to set Town Meeting as the deadline for all performance reviews. Mr. Parker moved and Mr. Doty seconded a motion to direct all performance reviews be completed by the Annual Town Meeting, and that goals be established for next year as a measure of performance for each employee. SO VOTED: Three Ayes.
The process will be that the chairman will collect the opinions of the other two Selectmen and share them with the employees he is reviewing. The chairman will negotiate goals for the next year with the employees.
Mr. Parker moved and Mr. Doty seconded a motion to have the Chairman send a letter to all Boards, Commissions, & Committee Chairmen to work jointly with the Executive Secretary to complete performance evaluations in accordance with the prior vote. SO VOTED: Three Ayes.
County Engineer
The board discussed possible projects. They would bring a list back to the February 21st meeting.
Meeting adjourned at 9:06 PM
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