Chilmark Board of Selectmen Minutes October 19, 2004
Present: Warren M. Doty, Frank M. Fenner, Jr.,J.B.Riggs Parker, Tim Carroll, Max Hart, Jonathan Revere, Janet Weidner, Rusty Walton, Susan Parker, Steve Schwab, John & Molly Flender, Skipper Manter, Billy Meegan, Simon Bollin, Sheila Muldaur, Deb Cini, Thaw Malin, Tip Kenyon, Zee Gamson, Dick Metzger, six other folks.
Meeting called to order at 7:35 PM in the Selectmen’s Meeting Room at the Town Hall.
Minutes
Minutes of September 21st and October 5th approved with two changes each.
UpIsland Regional School District Financial Task Group
Dick Metzger and Janet Weidner told the Selectmen what their group had done so far regarding an RFP for a Consultant. Mr. Parker complimented the task group for their work so far and the draft they had distributed ahead of the meeting.
The Selectmen approved the proposed scope of work with the proviso that the other towns are put on notice that Chilmark would not be interested in closing the Chilmark Elementary School.
SO VOTED: Three Ayes.
Mr. Metzger said that the West Tisbury Selectmen were willing to take the lead on the procurement and allocation of the expenses.
PreSchool RFP
Mr. Doty said that the board had sent the material before and had approved it at their prior meeting. There was discussion. Mr. Parker moved and Mr. Fenner seconded a motion to endorse the RFP with two changes. SO VOTED: Three Ayes. Mr. Parker said he had an issue with the RFP not going to the Selectmen first. Mr. Carroll explained the past practice, state law and asked for parameters to operate within. Mr. Parker said that too much is brought before the Selectmen for discussion like the cost of Yoga classes, and that this was an important matter.
Middle Line Road Consultant RFP
The Selectmen, Housing Committee & Planning Board members, and the public present worked as a committee of the whole reviewing and making changes to the RFP document. The draft will be reviewed by Mr. Parker at 11 AM Wednesday morning for release that day. The Selectmen appointed Frank Fenner to serve on the evaluating committee.
Squibnocket Pond District Advisory Committee
Mr. Fenner was appointed to represent the Board of Selectmen.
Martha’s Vineyard Cultural Council
Bonnie George was appointed to represent Chilmark.
Harris Chapter 61A Agricultural Restriction
Mr. Parker moved and Mr. Fenner seconded a motion to make this sign-off subject to no-change-in-use in the future or it would need another vote of the Board of Selectmen. SO VOTED: Three Ayes.
Mr. Carroll will run this past Legal Counsel.
Lanse Robb
A documentation of rental activities in the Stonewall Pond area was submitted to the Selectmen.
Save Our Sound
Mr. Parker moved and Mr. Fenner seconded a motion to have Mr. Carroll write a letter in support of the issues raised being included in the environmental studies about the wind farm project. SO VOTED: Three Ayes.
MIIA (our self-insurance pool)
Mr. Carroll asked the Selectmen if the town should participate in the loss-prevention program to save money on the town’s insurance. The Selectmen told him to bring a proposal back to them.
Mr. Carroll requested that the Selectmen offer the Enhanced Employee Assistance Program to all year-round town employees. Mr. Fenner moved and Mr. Parker seconded a motion to offer the Enhanced EAP to year round town employees. SO VOTED: Three Ayes.
Training and Professional Development
Mr. Carroll presented a number of training opportunities (disciplinary investigations, facility maintenance, road repair seminars, insurance seminars, labor regulations) and asked the Selectmen if this was something they wanted town employees to participate in. Mr. Parker moved and Mr. Fenner seconded a motion to have the Personnel Board develop a plan for training and professional development for town employees. SO VOTED: Three Ayes.
School Repairs
The Selectmen agreed to proceed with the negotiation of Capital Carpet and A.P. Whitaker change orders and charge-backs as the Architect was recommending.
Menemsha School / Police Station
Mr. Parker reported on the progress to date. Mr. Carroll reported on the meetings he had with the contractor and calls to the sub contractors.
Ballots
Mr. Carroll requested and the Selectmen agreed to have Mr. Carroll work out a system for absentee voting with the Town Clerk for his vacation week. Mr. Carroll said Ms. Anthony will assist.
Special Town Meeting
The Selectmen reviewed the actions taken by the STM.
Landfill Capping
The board approved Change Order and authorized the Chairman to sign it.
Engley House
Mr. Fenner said that Bob Lloy was going to come and do the electrical work necessary.
MV Commission
Mr. Doty moved and Mr. Parker seconded a motion to authorize the MV Commission to apply for grants on the town’s behalf. SO VOTED: Three Ayes.
Special Meeting
Mr. Doty said he did not want to hold the special meeting with the Town Clerk and Treasurer while Mr. Carroll was on vacation. Mr. Parker agreed. The meeting was rescheduled to November 4th at 9 AM.
Procurement Process
Mr. Parker moved and Mr. Doty seconded a motion to have the Selectmen review all Requests For Proposals prior to them being issued. SO VOTED: Three Ayes.
Meeting adjourned at 9:55 PM.
Approved: November 16, 2004
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