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APPROVED
Chilmark Planning Board Subcommittee Meeting
Monday, July 25, 2016
Present: Janet Weidner, Chair, John Eisner, Joan Malkin
Not Present: Peter Cook
Public:
Staff: Jennifer L. Christy, Chuck Hodgkinson
Meeting called to order at 3:08PM:
- Ms. Weidner requested that Ms. Christy keep the minutes for all subcommittee as detailed as they have been to date.
- Ms. Malkin requested Ms. Christy make a posting for the meeting of the BOS and the Town Affairs Council with the Planning Board Menemsha Master Plan on the agenda, emphasizing the fact that it is the annual meeting of the seasonal members of the town, and post at the Library, the Gas Station, the Chilmark Store and the Beach Sticker Office. Ms. Christy stated she would draft a posting on Tues., July 26th and confirm the contents with the subcommittee members and then post. It was suggested that Planning Board contact information be included on the poster and also have it noted that the Planning Board subcommittee meets on the 2nd and 4th Mondays of each month. Ms. Weidner also asked that the information for the August 8th meeting to also be placed in the town columns.
- Ms. Weidner made suggestions on how the subcommittee may present the Master Plan process to attendees at the August 8th summer Selectmen’s meeting. She suggested a short introduction that will note the legal premise for an update of the master plan by the Planning Board and an invitation to the public to provide feedback.
- Ms. Malkin and Ms. Weidner reiterated that it is not the desire of the subcommittee to direct the thinking of the group or to suggest any direction of the thinking at this time.
- Ms. Weidner reiterated Mr. Cook’s statement at a previous meeting, “the subcommittee retains the license to receive commentary without providing” direction at this time.
- Ms. Malkin suggested alternative arrangements for discussion if a great number of people attend the August 8th meeting. The other members of the subcommittee did not think that an alternative arrangement would be necessary and it was decided that obtaining the feedback from the audience one by one will be sufficient.
- Ms. Weidner requested that Ms. Christy provide paper and pens for attendees and to provide a small flyer for attendees with contact information from the Planning Board.
- Ms. Weidner stated the subcommittee needs to think of a good time for the Menemsha businesses to provide feedback. Ms. Malkin suggested that a joint meeting of the businesses would be beneficial. Ms. Weidner suggested that a joint meeting with the businesses would be best held in September.
- Mr. Hodgkinson noted he had provided a town business plan for Menemsha a number of years ago.
- Discussion occurred of how to gather feedback from boaters that book slips in Menemsha. The subcommittee members suggested that there be a poster at the Menemsha harbor shack that directs boaters to a website to fill out a questionnaire.
- The members further discussed that the poster have a tear-off portion directing them to the website where a survey is provided.
- Discussion occurred regarding the idea that the subcommittee would like to know what works and what doesn’t work in Menemsha. Mr. Hodgkinson stated that most of the people who will be reached in this survey are transient boaters and should be asked what three things are working in Menemsha and what three things are not working in Menemsha. The subcommittee members decided that they will provide a suggestion box in the Harbor office with paper forms that ask the two questions and provide the contact information for the Planning Board. Mr. Hodgkinson stated the question should direct the boater to address the things that are working and not working in Menemsha village rather than just the Harbor. Ms. Weidner requested that Ms. Christy draft the questionnaire flyer.
- Ms. Malkin stated that recycling is not available at harbors for boaters to separate their garbage. Mr. Eisner stated that recycling should be a part of the Master Plan for Menemsha. Mr. Hodgkinson stated that the contract for the garbage and recycling is bid on each year and a direction about recycling needs to be included in this bid document.
- Ms. Weidner asked Ms. Christy to please post a meeting of the subcommittee for August 8th at 3PM even though the subcommittee may not meet that day.
- Ms. Malkin discussed her “list of issues” that have arisen so far regarding the Menemsha Master Plan. The members noted that it appears two categories have arisen: “Menemsha as a working waterfront” and “Traffic, transportation and parking.”
- “Menemsha as a working waterfront”
- It was noted that it would be useful to know what items would need to be stored for Menemsha fishing.
- Mr. Hodgkinson stated that the current Master Plan lists Menemsha as the area that is most desired to be maintained and preserved.
- “Traffic, transportation and parking.”
- Discussion occurred regarding the bus traffic in Menemsha.
- Minutes of June 27, 2016 and July 11, 2016 were reviewed. Both sets of minutes were approved as amended.
- Ms. Weidner asked Ms. Christy to please confirm that there is an August 2nd, 2016 BOS meeting and that the subcommittee is on the agenda.
- Meeting adjourned at 4:25PM.
Minutes respectfully submitted by Jennifer L. Christy
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